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An - Introduction - To Microsoft - Word

Microsoft Word is a word processing program that allows users to type documents. It has menu bars and toolbars that provide options to open, save, print, and format documents. Key functions include using File to create, open, and save documents; using Edit to undo typing; using View to change how the document is displayed; using Insert to add images; using Format to change text styles; and using Tools for spelling and grammar checks. The Help menu provides assistance for any aspects of the program the user needs guidance on.

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Aziz
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35 views

An - Introduction - To Microsoft - Word

Microsoft Word is a word processing program that allows users to type documents. It has menu bars and toolbars that provide options to open, save, print, and format documents. Key functions include using File to create, open, and save documents; using Edit to undo typing; using View to change how the document is displayed; using Insert to add images; using Format to change text styles; and using Tools for spelling and grammar checks. The Help menu provides assistance for any aspects of the program the user needs guidance on.

Uploaded by

Aziz
Copyright
© © All Rights Reserved
Available Formats
Download as PPT, PDF, TXT or read online on Scribd
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An Introduction to

Microsoft Word
Microsoft Word
 This program allows you to type letters,
papers, and other documents.
 It is available through the Microsoft
Corporation.
 Microsoft Word is usually part of a
Microsoft Office or Microsoft Suite.
 This program is used frequently by
students of all ages.
How to Open Microsoft Word
 First you select
“Start”.
 Then you select
“Programs”.
 Next you select
“Microsoft Word”.
 This will open the
program.
A New Document
When you open Microsoft Word, the screen
will originally look like the picture below.
Menu Bar
Menu Bar

File Menu
 Across the top of the
screen is the Menu Bar.
Here is where you can
find many of the features
you will need.
 The first Menu option is
File. There are many
important functions in the
File menu.
Tool Bar
 This is the area below the Menu Bar.
 This has a variety of icons (or small pictures).
 These icons do many of the same things that
you can do from the Menu Bar.
Tool Bar
New
 This menu choice
allows you to open a
new document. This
document will be
blank just like what
appeared when you
opened the program.
New, continued
 Another way to open
a new document is to
use the icon on the
Tool Bar .
 The New icon looks
like a blank piece of
paper.
Open
 This menu choice
allows you to open a
document that has
previously been saved
on this computer.
You can also use
open to access a file
saved on a disk or
CD.
Open, continued
 When you choose to open a file, you will have
to find where on the computer the file is
stored. Typically the computer will look in
“My Documents” first. Many people keep all
of their documents in the “My Documents”
file.
Open, continued
 If you want to access a file saved on a disk or
CD, you need to use the drop down menu. Find
“My Computer” then select the drive your disk or
CD is in.
Open, continued
 To open an old
document from the
Tool Bar, click on the
icon that looks like a
file folder.
Save
 The next feature in the File
Menu is save. This feature
allows you to save your
document.
 If it is the first time you are
saving the document, you
will have to give the
document a name.
 If it is not the first time,
then it will just save.
 A quick way of saving while
typing is to press Ctrl and S
at the same time.
Save, continued
 You can also save by
selecting the correct
icon from the Tool
Bar. The Save icon
looks like a floppy
disk.
Save As
 This feature is slightly
different than Save.
 This allows you to save a
document under a new
name.
 You would use this feature if
you opened an old
document, changed it, and
wanted to save it but did not
want to lose the original
version of the document.
 You will have to give the
new file a different name
than the old file.
Print

 The next important


menu choice in the
File Menu is Print.
 This allows you to
print the open
document.
Print, continued
 You can also print by selecting the icon from
the Tool Bar.
 The print icon looks like a printer.
Print Preview
 Print Preview allows you
to see how the document
will look on paper before
you print.
 This is helpful when you
have multiple page
documents and you want
to have the text evenly
distributed between
pages.
Print Preview, continued
 You can also chose print preview from the
Tool Bar.
 The print preview icon looks like a piece of
paper with a magnifying glass over it.
Page Setup
 The next important
feature in the File
Menu is Page Setup.
 This option allows you
to change important
aspects of the page.
Page Setup, continued
 This is the menu that will
appear when you choose Page
Setup.
 You can change the size of the
margins (standard is 1” for all
four sides).
 You can also change the
orientation.
 Portrait is what people
typically use. The longer side
is up and down.
 Landscape is when the longer
side is going left to right.
Edit Menu
 The next menu choice is the Edit Menu.
 The most important feature of the Edit Menu is
Undo Typing.
 Choosing this option
will undo whatever
was done last.
 Another quick way
to undo typing is to
press Ctrl and
Z at the same time.
View
 We are not going to discuss the menu
option View.
 This function is not used as frequently
as the other menu options.
Insert
 The next Menu option is Insert.
 From this option, you can insert a picture into
your word document.
Insert Picture
 You can insert many
different pictures.
 Once choice is to insert a
picture from a file. An
example of this is a picture
saved on your computer
from a digital camera.
 Another choice is to insert a
picture from clip art.
 Clip art is a set of cartoon-like
pictures that comes with the
Microsoft Word Software. More
clip art is available for purchase
or online.
Format
 The next important
Menu choice is
Format.
 In the Format menu,
you can change
different features of
the text.
 Select Font to make
another menu appear.
Font
 From this menu, you
can change many
different characteristics
of the text.
 You can change the:
 Font (how the letters
look)
 Color
 Size
 Font Style (underline,
bold, italics)
Font, continued
 Many of the options available in the Font menu
are also available on the Tool Bar.
 You can change the Font, Size, and Color or
Style of the text
Tools
 The next Menu option
is Tools.
 In the Tool menu, the
most commonly used
feature is Spelling and
Grammar.
 This feature will check
your spelling and
grammar.
Spelling
 Microsoft Word will
automatically check your
spelling.
 Incorrectly spelled words
are underlined in RED.
 You can also ask the
computer to spell-check
by selecting the feature
in the Tool Menu.
Spelling, continued
 You can see different options
for the correctly spelled word
by right clicking on the
underlined word.
 Then choose the correct
spelling from the options
listed.
 If the word you want is not
on the menu, try spelling the
word in a different way.
Even if it is still incorrectly
spelled, the correct word may
appear in the spelling
choices.
Grammar
 Incorrect grammar is underlined
in green.
 You can also right click on a
phrase that is underlined in
green to see suggestions for
correcting the grammar.
 Microsoft Word is not perfect
with it’s grammar. Do not
always trust its suggestions.
 Always proofread documents for
spelling and grammar.
Microsoft Word is not perfect.
Table and Window
 Table and Window are the next two menu options.
 The functions in these menus are more advanced.
 You will not use these functions frequently, so we
will not be talking about them.
Help
 The final menu option is the Help menu.
 This is a very important tool.
 This is where you can find out how to do
something you do not know how to do in the
program.
 Another way of accessing the help file is by
pressing F1.
Help, continued
 The help menu comes in
the form of an ‘office
assistant’ (the paperclip).
 Type a question in the
box and hit enter.
 Different topics will
appear.
 Choose the topic you
want help with and you
will be given directions.
Help, continued
 Help also has a space on the Tool Bar.
 You can just type in the question and help
topics will appear.
Any questions?

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