LECTURE

#8
SPREED SHEET/ EXCEL (MICROSOFT
EXCEL MEANING, APPLICATION,
PARTS AND HISTORY
Learning Objectives

• Define each and every meaning, application, parts and history of

Microsoft Excel.

• Provide pictures for familiarity.

• Provide examples and uses for deep understanding.

Outline
A. Different Application
• Data analysis:
• Budgeting and forecasting:
• Reporting:
• Tracking KPIs:
• Project management:
• Inventory management:
• Scheduling
• Data collection
• Automating Workflows
B. Parts of Microsoft Excel
• Title Bar
• Menu Bar
• Tool Bar
• Column Headings
• Row Headings
• Name Box
• Formula Bar
• Cell
• Navigation Buttons and Sheet Tabs
Outline

C. History of Microsoft Excel

• First version of excel, Released in 1982
• Excel 3.0, Released in 1990
• Excel 5.0, Released in 1993
• Excel 97, Released in 1996
• Excel 2002, Released in 2001
• Excel 2003, Released in 2002
• Excel 2007, Released in 2006
• Excel 2010, Released in 2010
• Excel 2013, Released in 2013
• Excel 2016, Released in 2015
• Excel 2019, Released in 2018
• Excel for Microsoft 365, Released in 2020
• Excel 2021
• Excel 2023
 LECTURE
#8
MICROSOFT EXCEL
Excel is a part of the Microsoft Office and Office 365 suites and is compatible with other applications in the Office suite. The
spreadsheet software is available for Windows, macOS, Android and iOS platforms.

Excel is a part of the Microsoft Office and Office 365 suites and
is compatible with other applications in the Office suite. The
spreadsheet software is available for Windows, macOS, Android
and iOS platforms
What is Excel?

Excel is a spreadsheet program from Microsoft and a component

of its Office product group for business applications. Microsoft
Excel enables users to format, organize and calculate data in a
spreadsheet.

By organizing data using software like Excel, data analysts and

other users can make information easier to view as data is added
or changed. Excel contains a large number of boxes called cells
that are ordered in rows and columns. Data is placed in these
cells.
Application:

Data analysis - Excel is widely used to organize, analyze and

visualize all kinds of data. Its powerful calculation and graphing
tools make it easy to spot trends and insights.

Budgeting and forecasting - Excel is ideal for tracking finances,

creating budgets, and making projections. Its formula and linking
capabilities are perfect for complex financial models.
Application:

Reporting - Excel can generate all kinds of reports and

dashboards quickly and easily. Reports can be automated and
updated with new data.

Tracking KPIs - Key performance indicators and metrics can be

monitored over time using Excel. Dashboards display progress
towards goals visually.
Application:

Project management - Excel spreadsheets are useful for

managing projects and tasks. Gantt charts can be created to view
schedules and timelines.

Inventory management - Excel is often used to track inventory

for businesses. Inventory counts, orders, and shipments can be
tracked and optimized.
Application:

Scheduling - Employee schedules, appointments, reservations

and more can be managed in Excel. It's easy to rearrange
schedules as needed.

Data collection - Excel provides a simple way to collect and

organize data through forms and surveys. The data can then be
summarized and analyzed.

Automating workflows - Manual processes can be automated in

Excel through macros and formulas. This saves time on repetitive
tasks.
 Technological University of the Philippines
College of Industrial Education

LECTURE
#8
PARTS OF MICROSOFT
EXCEL
Microsoft Excel XP is a spreadsheet application in the
Microsoft Office suite. A spreadsheet is an accounting
program for the computer. Spreadsheets are primarily
used to work with numbers and text.
Title Bar:

The title bar displays both the name

of the application and the name of the
spreadsheet.
Menu Bar:

The menu bar displays all of the

menus available for use in Excel XP.
The contents of any menu can be
displayed by left-clicking the menu
name.
Tool Bar:

Some commands in the menus

have pictures or icons associated
with them. These pictures may
also appear as shortcuts in the
toolbar.
Column Headings:

Each Excel spreadsheet

contains 256 columns.
Each column is named by
a letter or combination of
letters.
Raw Headings:

Each spreadsheet contains 65,536 rows.

Each row is named by a number.
Name Box:

This shows the address

of the current selection
or active cell.
Formula Bar:

The formula bar displays information

entered or being entered as you type
in the current or active cell.
The contents of a cell can also be
edited in the formula bar.
Cell:

A cell is an intersection of a column

and row. Each cell has a unique cell
address. In the picture above, the cell
address of the selected cell is B3.
The heavy border around the
selected cell is called the cell pointer.
Navigation Buttons and Sheet Tabs :

Navigation buttons allow you to move to

another worksheet in an Excel workbook. They
are used to display the first, previous, next, and
last worksheets in the workbook.

Sheet tabs separate a workbook into specific

worksheets. A workbook defaults to three
worksheets. A workbook must contain at least
one worksheet.
 Technological University of the Philippines
College of Industrial Education

LECTURE
#8
HISTORY OF
MICROSOFT EXCEL
Microsoft Excel is a spreadsheet software program developed by
Microsoft Corporation. It was first released for the Macintosh in 1985
and for the Windows operating system in 1987.
First Version of Excel:

The first version of Excel, called Multiplan, was released in 1982 for
the Macintosh, CP/M, and MS-DOS operating systems. It was a basic
spreadsheet program that was not very popular. However, Microsoft
continued to develop the program and released Excel 2.0 in 1987,
which was the first version to run on the Windows operating system.
Excel 3.0:

Excel 3.0, released in 1990, was the first version to support the VBA
(Visual Basic for Applications) programming language, which allowed
users to create custom functions and macros. This version also
included support for 3-D charts and a new look and feel. Excel 4.0,
released in 1992, added support for the Windows 3.1 operating system
and improved the program’s ability to work with large amounts of data.
Excel 5.0:

Excel 5.0, released in 1993, was the first version to support the
Windows 95 operating system and included new features such as the
ability to create pivot tables and the ability to create and edit charts
and graphs directly within the spreadsheet. Excel 95 also introduced
the “IntelliSense” feature, which provided context-sensitive help and
suggestions as the user typed formulas.
Excel 97:

Excel 97, released in 1996, was a major update that included support
for the Windows 95 and Windows NT operating systems. It also
included new features such as “Auto Complete” which automatically
completed formulas as the user typed them, and “Auto Calculate”
which automatically recalculated formulas as data was entered. Excel
also introduced the “Analysis Tool Pak” which provided a set of
advanced data analysis tools.
Excel 2000:

Excel 2000, released in 1999, was the first version to support the
Windows 98 and Windows NT operating systems. It included new
features such as “Smart Tags,” which provided context-sensitive help
and suggestions as the user typed, and “Data Pilot,” which allowed
users to create pivot tables and charts more easily.
Excel 2002-2003:

Excel 2002, released in 2001, was the first version to support the
Windows XP operating system. It included new features such as
“List,” which allowed users to create and manage lists of data, and
“Auto Filter,” which allowed users to filter and sort data in a more
efficient way.

Excel 2003, released in 2002, was a major update that included new
features such as “XML Data Import” which allowed users to import
data in XML format, and “Data Validation” which allowed users to set
data validation rules to ensure data integrity.
Excel 2007:

Excel 2007, released in 2006, was the first version to support the
Windows Vista operating system and included a new “Ribbon”
interface which made it easier to find and use Excel’s features.
It also included new charting and data visualization features,
improved support for working with large amounts of data, and new
collaboration and sharing features.
Excel 2010,2013:

Excel 2010, released in 2010, introduced new features such as

“Spark lines” which allowed users to create small, in-cell charts to
show trends in data, and “Slicers” which allowed users to filter data in
pivot tables and pivot charts.

Excel 2013, released in 2013, introduced new features such as

“Flash Fill” which automatically fills in data based on patterns, and
“Quick Analysis” which provided a set of tools for data analysis.
Excel 2016:

Excel 2016, released in 2015, introduced new features such as

“Power Query” which allowed users to easily connect to and import
data from external sources, and “Power Pivot” which allowed users
to create pivot tables and pivot charts with much larger data sets.
Excel 2019:

Excel 2019, released in 2018, introduced new features such as

“Power BI” which integrated data visualization and business
intelligence capabilities into Excel, and “Natural Language Formulas”
which allowed users to create formulas using plain language.
Excel For Microsoft 365:

Excel for Microsoft 365, which was released in 2020, added new
features such as “Ideas” which provided suggestions for data analysis
and visualization, “Data Types” which allowed users to define the type
of data in a column, and “Dynamic Array Formulas” which allowed
users to create formulas that automatically adjust to the size of the
data.
Excel 2021:

Excel 2021, Microsoft has announced a new version of Excel which is

Excel for the web, which is a web-based version of Excel that allows
users to access and edit their Excel files from any device with an
internet connection. The new version also includes new features such
as “Data Types” which allows users to define the type of data in a
column and “Dynamic Array Formulas” which allows users to create
formulas that automatically adjust to the size of the data.
Excel 2023:

As of 2023, Microsoft continues to improve and update Excel with

new features and capabilities. With the rise of data analysis, machine
learning and automation, excel has become an essential tool for
businesses and organizations of all sizes to manage, analyze and
make sense of their data. With its powerful capabilities and easy-to-
use interface, Excel remains one of the most popular and widely used
spreadsheet software programs in the world.
 Technological University of the Philippines
College of Industrial Education

LECTURE
#8
REFERENCES AND
LINKS
References and Links:

1. https://www.techtarget.com/searchenterprisedesktop/
definition/Excel?fbclid=IwAR2g6r75RNqovJ9iBxA6o-
sFPl0ML53cE0lBOAOoQxfKr2rklyFBbIPc3t8
2. https://edu.gcfglobal.org/en/excelxp/identifying-basic-parts-
of-the-excel-window/1/

3. https://www.britannica.com/technology/Microsoft-Excel

4. https://excelbuddy.com/history-of-microsoft-excel/?
fbclid=IwAR2Wf9bbXH39Xk6TrXAQXCEGGVJHxwJbP9Mg4gI-
IEL4VZ9p21DfDmn0O2A