UFMFHA-15-2

Project Management
Lecture 1
Introduction

Electronics and Telecommunication Engineering Department

Dr. Muhammad Latif Khan

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 Outline
• Module Learning outcomes
• Module assessment
• Project management overview:
• What is a project?
• Project management processes
• Successful project management
• Project management benefits
• Project management obstacles
• Stakeholders

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 Module Learning Outcomes
On successful completion of this module you will be able to:
 Show detailed knowledge and understanding of formal project
management techniques.
 Demonstrate subject specific skills with respect to stakeholder
requirements.
 Demonstrate the ability to understand and respond appropriately to the
issues.
 Show cognitive skills with respect to evaluating technical and economic
data from multiple sources.
 Demonstrate key transferable skills in problem formulation, decision
making, time management, communication and presentation skills.

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 Assessment
TASK 1 : Group Project Report 80%
20TH December , 2023

• TASK 2 : Online test through Moodle - 20%

Tentative date : 25th Dec 2023

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 What is a Project?

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 What is a Project?
A project can be considered to be any series of activities and tasks that:

Have a specific objective to be completed within

certain specifications (scope)

Have defined start and end dates

Have funding limits (if applicable)

Consume human and nonhuman resources

Are multifunctional
(Umer, W. 2021) 6
 What is a Project?

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 Project Management

• Project management is the application of processes, methods, skills, knowledge

and experience to achieve specific project objectives according to the project
acceptance criteria within agreed parameters. Project management has final
deliverables that are constrained to a finite timescale and budget.

(Sankaran,Shankar 2021).
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 Project Management
Project management is designed to manage or control
company resources on a given activity, within time, within
cost, within performance, and good customer relations.

(Sankaran,Shankar 2021).
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 CLASS GROUP ACTIVITY
• https://www.youtube.com/watch?v=fRnwxX4SkNQ
• Watch video and prepare the 100 words summary
what you have learned from it .

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 Project Management Process
Project management involves Five process groups

monitoring
initiation planning execution closure
& control

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 Project Management Process
Project Initiation

Selection of the best project given resource limits

Recognizing the benefits of the project
Preparation of the documents to authorized the project.
Assigning of the project manager.

(Umer, W. 2021)

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 Project Management Process
Project planning

Definition of work requirements

Definition of quantity and quality of work
Scheduling the activities
Evaluation of the various risks

(Umer, W. 2021)

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 Project Management Process

Project Execution
Negotiation for the project team members
Directing and managing the work
Working with the team members to help them improve

(Umer, W. 2021)

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 Project Management Process
Project monitoring and control

Tracking progress
Comparing actual outcome to predicted outcome
Analyzing variances and impacts
Making adjustments.

(Umer, W. 2021)

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 Project Management Process
Project closure

Verifying that all of the work has been accomplished

Contractual closure of the contract
Financial closure of the charge numbers
Administrative closure of the paper work

(Umer, W. 2021)

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 If you are the manager , how you
will implement the PM process

• https://www.wrike.com/project-management-
guide/faq/what-are-project-management-processes/

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 Project Management Success
Successful project management can then be defined as having
achieved the project objectives:

Within time
Within cost / resources
At the desired performance/technology level
While utilising assigned resources effectively & efficiently
Accepted by the customer
(Stanitsas 2021).

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 Remember!

Group Project report submission deadline is on

20th December 2023

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 Project Management Benefits
The potential benefits from project management are:
Identification of functional responsibilities to ensure that all
activities are accounted for, regardless of personnel turnover
Minimizing the need for continuous reporting
Identification of time limits for scheduling
Identification of a methodology for trade-off analysis
Measurement of accomplishment against plans
Early identification of problems so that corrective action may
follow
Improved estimating capability for future planning
Knowing when objectives cannot be met or will be exceeded
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(Abdullah, O., Inan, U. H., & AI, A. H.202021).
 Project Management Obstacles
Project management obstacles such as:
Project complexity
Customer’s special requirements and scope changes
Organizational restructuring
Project risks
Changes in technology
Forward planning and pricing

(Ghansah, F. A.,. 2021).

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 Individual think

• Can technology be the obstacles

for project . If yes than how ?

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 Project Deliverables

Deliverables are measurable, tangible outputs and can

take such form as:

Hardware Deliverables
Software Deliverables
Short-term Deliverables

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 What is Stakeholders
• Stakeholders are individuals or organisations that
can be favourably or unfavourably impacted by the
project.
• Key/active stakeholders can possess decision-
making authority during the execution of the project

(Siems, E., & Seuring, S. 2021).

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 Stakeholders
A typical stakeholders categorisation system might be:

Organisational Product/market Capital market

stakeholders stakeholders stakeholders

Executive officers Customers Shareholders

Suppliers
Line managers Creditors
Local Committees
(Siems, E., &
Employees
Seuring, S. 2021).
Governments

Unions General Public Banks

26/12/2023 (Siems, E., & Seuring, S. 2021).

 Stakeholders
 Each stake holder can have their own set of objectives
 The role of project manager is to balance the interests of stake holders without
creating conflict-of-interest situation.

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 References
• Sankaran, Shankar, Mattias Jacobsson, and Tomas Blomquist. "The history and future of projects as a transition
innovation: Towards a sustainable project management framework." Systems research and behavioral science (2021).
• Umer, W. (2021). A Guide to the Project Management Body of Knowledge: PMBOK Guide.
• Stanitsas, M., & Kirytopoulos, K. (2021). Underlying factors for successful project management to construct sustainable
built assets. Built Environment Project and Asset Management.
• Abdullah, O., Inan, U. H., & AI, A. H. (2021). Benefits of project management to realizing sustainable buildings. Available at SSRN
3873150.
• Ghansah, F. A., Owusu-Manu, D. G., Ayarkwa, J., Edwards, D. J., & Hosseini, M. R. (2021). Exploration of latent barriers inhibiting
project management processes in adopting smart building technologies (SBTs) in the developing countries. Construction Innovation.
• Siems, E., & Seuring, S. (2021). Stakeholder management in sustainable supply chains: A case study of the bioenergy
industry. Business Strategy and the Environment.

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 Project Management Tutorial
what the video and prepare one page summary
what you have learned

• https://www.youtube.com/watch?v=cLXkOYaZ_K0

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 Q1
A ____ is a set of activities which are networked in an order and aimed
towards achieving the goals of a project.

(A) Project
(B) Process
(C) Project management
(D) Project cycle

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 Q2
Project performance consists of

(A) Time
(B) Cost
(C) Quality
(D) All of the above

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 Q4
The project life cycle consists of:

(A) Understanding the scope of the project

(B) Objectives of the project
(C) Formulation and planning various activities
(D) All of the above

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 Q4
Developing a technology is an example of

(A) Process
(B) Project
(C) Scope
(D) All of the above

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 Readings from website
• https://
www.tutorialspoint.com/management_concepts/ind
ex.htm

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