Chap.

12

Introduction to Processes
Table of Contents

1) Introduction to Processes

2) The PRINCE2 Processes

3) Pre-Project

4) Initiation Stage

5) Next Stage or Stages after the Initiation Stage

6) Introduction to the Seven Processes

What is a Process and what is a PRINCE2 process?

What is a Pre-Project process?

• What are the inputs and outputs?

What happens in the Initiating a Project Process and what are the inputs and
outputs?
What are the next stages in the project?

The final delivery stage and what happens here when closing the project.

Introduction to the PRINCE2 Process Model.

Introduction to the 7 processes.

• A process is a structured set of activities designed to accomplish a specific objective.

• PRINCE2 has activities for Starting Up a Project, running a project and many others.

• PRINCE2 is a process-based approach and there are 7 processes that guide through

the project and each provides a set of activities.

• These activities help to direct, manage and deliver a project and are described in the

PRINCE2 manual.

• A PRINCE2 process takes one or more inputs, acts on them, and provides defined

outputs.
 2) The PRINCE2 Processes

The 7 PRINCE2 process are:

1) Starting Up a Project

2) Initiating a Project

3) Directing a Project

4) Controlling a Stage

5) Managing Product Delivery

6) Managing a Stage Boundary

7) Closing a Project
2) The Prince2 Processes Model Diagram
 3) Pre-Project

• What happens before the project starts?

• Someone, somewhere, sometime has an idea or a need.

• This is why we say that the project mandate is the Trigger for the project.

• PRINCE2 suggests a number of pre-project activities that should be done and all of
them are contained in a process, i.e., the Starting Up a Project Process.

• The project mandate is expanded to a Project Brief, and a plan is created for the
Initiation stage.

• The Starting Up a Project Process is also about preventing poor projects from starting.
 4) Initiation Stage
This is the first Stage in a project and the activities to be performed for project
initiation are contained in the “Initiating a Project” process.
The main objectives of the Initiation Stage are to:
• Create a detailed Business Case, document the benefits and prepare a
Benefits Review Plan that will describe how and when Benefits will be
reviewed.
• A Stage Plan is also created for the first Stage Plan, which is a lot more
detailed.
At the end of the Initiation Stage, the Project Board will receive the PID
(Project Initiation Documentation) and decide to authorize the project or not.
 5) Next Stage or Stages after the Initiation Stage

The Project Manager has day-to-day responsibility for the project on a stage-by-stage basis, and
reports to the Project Board.

The Project Manager does the following:

• Assigns work to be done.

• Checks that forecasts are within project tolerances.

Work Packages are produced in the Managing Products Delivery process, and the Checkpoint
Reports are used to keep the Project Manager up to date on a regular basis.

Towards the end of a stage in the Managing a Stage Boundary Process, the Project Manager will
request permission to proceed to the next stage and will have to provide the following information to
the Project Board: Updated Business Case, End Stage Report, and Next Stage Plan.
 5) Next Stage or Stages after the Initiation Stage

Final Delivery Stage

During the final stage the Project Manager will be accepting and getting approval
for the last products to be produced and will focus on decommissioning the project.

The Project Manager can then leave the building.

There are 7 management processes in PRINCE2 and each process is the responsibility of one of
the management levels in the project organization, meaning the Project Board, Project Manager
or Team Manager.

Directing a Project Process: Directing a Project is the responsibility of the Project Board.
Note that the Starting Up a Project Process happens before the project starts.

The Starting Up a Project Process: In this process the reasons for the project are established,
the project management team is assigned, and a plan is created to run the Initiation Stage.

The Initiating a Project Process: The Initiating a Project Process is the process that defines
the Project Product, product quality, project timeline and costs, risk analysis, commitment of
resources and assembles the PID.
 6) Introduction to the Seven Processes

The Controlling a Stage Process: monitors each stage and is repeated for each stage
in the project.

The Managing Product Delivery Process is the process where the planned products
are created and it comes under the responsibility of the Team Manager.

The Managing a Stage Boundary Process: The Managing a Stage Boundary Process
is the reporting process for a stage, so the Project Board can check on how well the
stage has done against the plans.

The Closing a Project Process: The Closing a Project process covers the work of
wrapping up the project and this process is the last part of the last stage.
thanks for your attention