TABLES

A table is an arrangement of
information, or data, typically in
rows and columns, or possibly in a
more complex structure. Tables are
widely used in communication,
research, and data analysis. Tables
are important since it helps organize
the topics that you are discussing.
Tables are used to organize data
that is too detailed or complicated to
be described adequately in the text,
allowing the readers to quickly see
the results. Tables present
information in rows and columns,
rather than paragraphs, to break
down specific data into a quickly
scannable layout.
To insert a blank table:

1. Place your insertion point

where you want the table
to appear.
2. Navigate to the Insert tab,
then click the Table
command.
3. This will open a drop-down
menu that contains a grid. Hover
over the grid to select the number
of columns and rows you want.
4. Click the grid to confirm your
selection, and a table will appear.
5. To enter text, place the insertion
point in any cell, then begin typing.
• To navigate between cells, use the Tab key
or arrow keys on your keyboard. If the
insertion point is in the last cell, pressing the
Tab key will automatically create a new row.
To convert existing text to a table:

In the example below, each line of text

contains part of a checklist, including
chores and days of the week. The items
are separated by tabs. Word can convert
this information into a table, using the
tabs to separate the data into columns.

1. Select the text you want to

convert to a table.
2. Go to the Insert tab, then
click the Table command.
3. Select Convert Text to
Table from the drop-down
menu.
4. A dialog box will appear.
Choose one of the options under
Separate text at. This is how
Word knows what to put into
each column.
5. Click OK. The text will appear
in a table.
Modifying Tables

You can easily change the appearance of

your table once you've added one to your
document. There are several options for
customization, including adding rows or
columns and changing the table style.
To add a row or column:

1. Hover outside the table where you want

to add a row or column. Click the plus
sign that appears.
2. A new row or column will be added to
the table.
• You can also right-click the table,
then hover over Insert to see
various row and column options
To delete a row or column:

1. Place the insertion point in

the row or column you want
to delete.
2. Right-click, then select
Delete Cells from the menu.
3. A dialog box will appear.
Choose Delete entire row or
Delete entire column, then click
OK.
4. The row or column will be
deleted.
To apply a table style:

Table styles let you change

the look and feel of your
table instantly. They
control several design
elements, including color,
borders, and fonts.
1. Click anywhere in your
table to select, then click
the Design tab on the far
right of the Ribbon.
2. Locate the Table Styles
group, then click the More
drop-down arrow to see
the full list of styles.
 3. Select the table style
you want.

4. The table style will appear.

To modify table style options:

Once you’ve chosen a table

style, you can turn various
options on or off to change its
appearance. There are six
options: Header, Row, Total
Row, Banded Rows, First
Column, Last Column, and
Banded Columns.
1. Click anywhere in your
table, then navigate to the
Design tab.
2. Locate the Table Style
Options group, then check
or uncheck the desired
options.
3. The table style will be
modified.

• Depending on the Table Style you’ve

chosen, certain Table Style Options may
have a different effect. You might need
to experiment to get the look you want.
To apply borders to a table:

1. Select the cells you want to

apply a border to.

2. Use the commands on the

Design tab to choose the
desired Line Style, Line
Weight, and Pen Color.
3. Click the drop-down arrow
below the Borders command.
4. Choose a border type from
the menu.
Column arranges data vertically from top to
bottom.

Row arranges data horizontally from left to

right.
Modifying a table using the Layout tab

In Word, the Layout tab appears whenever

you select your table. You can use the options
on this tab to make a variety of modifications.
 Rows and Columns

Use these commands to quickly insert or

delete rows and columns. This can be
especially useful if you need to add
something to the middle of your table.
 Merge and Split Cells

Some tables require a layout that doesn’t

conform to the standard grid. In these cases,
you may want to merge multiple cells (i.e.,
combine them into one) or split a cell in two.
 Change Cell Size

You can manually enter a desired row height

or column width for your cells. You can also
use the AutoFit command, which will
automatically adjust the column widths based
on the text inside.
 Distribute Rows/Columns

To keep your table looking neat and

organized, you may want to distribute your
rows or columns equally. This will make
them all the same size. You can apply this
feature to the entire table or just a small
portion of it.
 Align Cell Text

By changing the alignment of your cells, you

can control exactly where the text is located.
 Change Text Direction

You can easily change the direction of your

text from horizontal to vertical. Making your
text vertical can add style to your table; it also
allows you to fit more columns in your table.
 ACTIVITY
1. What are tables used for?
a. To type paragraphs
b. To organize information
c. To hold Clip Art

2. Which tab contains table tool icon?

a. Insert tab
b. Design tab
c. Home tab

3. What steps do you follow to add a table to a word document?

a. Click on Insert > Table
b. Click on Table > Insert > Table
c. Click on View > Insert > Table
 ACTIVITY
4. What are the vertical sections of a table called?
a. Cells
b. Rows
c. Columns

5. What are the horizontal sections of a table called?

a. Rows
b. Columns
c. Headers

6. What are the boxes or squares in a table called?

a. Boxes
b. Cells
c. Sections
 ACTIVITY
7. What is the best way to move to the next cell in a table?
a. Press the Tab key or use the arrow keys
b. Press the enter key
c. Use the mouse to click in each cell

8. How can we delete Row/Column?

a. Table > Row > Delete
b. Table > Delete > Rows/Column
c. Table > Select > Table

9. ______ the mouse over the grid to specify the number of rows and columns.
d. Drag
e. Place
f. Move
 ACTIVITY
10. Which can be easily inserted at any point in the document?
a. Column
b. Table
c. Row

11. What is combining two or more cells into one is called?

a. Split Cells
b. Merge Cells
c. Combine Cells

12. An arrangement of data made up of horizontal rows and vertical columns is called a _____
a. Table
b. Font
c. Text
 ACTIVITY
13. Which key is used to move forward in a table?
a. Shift
b. Enter
c. Tab

14. The table border can be

a. Used
b. Deleted or changed
c. Displayed

15. A table is made up of ________ and ________.

a. Columns and spaces
b. Rows and columns
c. Rows and lines
 ACTIVITY
16. You can use _______ command to automatically adjust the column widths
based on the text inside
a. Undo
b. AutoFit
c. Paste

17. By changing the ________ of your cells, you can control exactly where the
text is located
a. Width
b. Height
c. Alignment

18. In Word, the ________ tab appears whenever you select your table.
a. Layout
b. Alignment
c. Insert
 ACTIVITY
19. To keep your table looking neat and organized, you may want to _______ your
rows or columns equally.
a. Distribute
b. Merge
c. Change

20. Some tables require a layout that doesn’t conform to the standard _______.
a. Size
b. Width
c. Grid
 That’s All
Thank You For Listening!

PRESENTED BY: RECHELLE A. CALAGNO

JOWARD S. LEANO