Module 1 Neha
Module 1 Neha
Accountancy
Social Science which contains terms, principles and procedures to be followed by a business
concern, while recording and performing works related to transactions in book of accounts.
It emerged as an information system formulated for accountability in the exchange of goods and services.
Features of accounting
Legal Function – Should satisfy the legal requirements of ASB and Govt.
Assets
Economic resources of an enterprise that can be expressed in monetary terms. Classified
into Fixed Assets (held on long term basis) and Current Assets (held on short term basis).
Ex: Trucks, Land, Building, Machine, Plant, Furniture and Fixtures
Ex: Accounts receivable, Bills receivable, Stock, Marketable securities, Cash and Bank balance.
Liabilities
Claim of outsiders against the assets of a business concern (outsiders equity)
Loans borrowed, Deposits collected, assets and goods purchased on credit, services received
on credit. Sundry creditors, Outstanding expenses.
Debtor
A person who owes money to the business because he has received some
benefit from the business entity. He constitutes an asset for the business.
Creditor
A person to whom the business owes money because he has given some benefit
to the business. He constitutes a liability for the business.
Goods
Things, commodities, products, articles or merchandise.
Stock
Value of unsold goods and unused materials in a concern at the end of the year.
It includes value of raw materials, unfinished and finished gods. Opening stock and
Closing stock.
Purchases
Goods purchased by a business for production or sale. Cash or credit purchases.
Recorded in purchases account.
Sales
Goods sold by a business. Cash sales or credit sales. Recorded in sales account.
Expenses
Costs incurred by a business in the process of earning revenue. Rent Wages, interest,
salary, Electricity, water and Telephone charges.
Expenditure
Incurring a liability for some benefit. If the benefit of the expenditure is exhausted in a
year, treated as expense (revenue expenditure). If benefit of expenditure lasts for more
than a year, treated as an asset (capital expenditure).
Revenue
Earned by selling products or providing service to customers. Other revenue are
commission, interest, dividend, royalty and rent received.
Loss
The excess of expenses over its related income. It decreases owners equity. It is money
or money worth lost. Cash or goods lost by theft or fire accident, loss on sale of fixed assets.
Profit
The excess of revenue over its related expenses. It increases owners equity.
Gain
An income that arises due to events which are not regular to the business. Gain on sale
of asset.
Discount
Deduction in the price of the goods sold.
Trade discount - Offering deduction at agreed % on list price while selling.
Cash Discount – Given at the time of payment of cash (For goods on Credit).
Voucher
The documentary evidence in support of a transaction.
Cash Memo – If we buy goods for cash.
Invoice – If we buy goods on credit.
Receipt – If we make payment.
Financial Accounting
Concerned with collecting, recording, classifying and reporting business information about economic
events that involve a specific accounting entity.
The basis for preparing financial accounting is GAAP pronounced by accounting profession.
The function of Financial accounting is to provide financial information of the business enterprise to
its users.
Managerial accountant relies on economic decision models, quantitative techniques for preparing reports based
on the specific needs of the users.
Managerial accounting information is more detailed and specific to time and issue concerned for decision making.
Management reporting is a part of management accounting system which attempts to summarize and present
the desired information to various levels of management.
Reporting information at regular intervals for the purpose of evaluating the performance and undertaking
remedial action if performance is not up to the mark.
External users make their decisions based on the information provided and help in planning and controlling.
Product planning, Forecasting, Diversification, Pricing strategy, Cost cutting measure and Problem solving
issues.
Key Distinctions
Objective
Financial Accounting – External Accounting produces information and reports it for external
users.
Management Accounting – Internal Accounting provides necessary information to the
management for planning, control and decision making.
The primary objective of financial accounting is to make periodical reports to owners, creditors
and government. The objective of management accounting is to assist internal management.
The information generated under management accounting is used by members at different
levels of management. The nature of internal reports and data varies for different levels of
management.
Accounting Method
Financial accounting follows the double-entry system for recording, classifying and business transactions.
Management accounting is not bound to use the GAAP. It can use any accounting technique or practice which
generates useful information. Data developed in management accounting may be facts, estimates, projections or
analysis.
Accounting principles
Financial accounting is governed by the Gen accepted principles and conventions. In Management accounting the
form and method of presenting figures differ from concern to concern. No such principles and conventions are
followed.
Unit of measurement
All information under financial accounting are in terms of money and historical costs are essential. Management
accounting may apply any measurement unit that is useful in a particular situation. They may use number of labour
hours, machine hours, and product units if found them necessary for the purpose of analysis and decision making.
Legal compulsion
Financial accounting becomes statutory for every business.
Management accounting is optional and is adopted on voluntary basis to increase the managerial efficiency.
Time span
Financial accounting statements are prepared for a definite period, usually a year and presented at regular
intervals. Management accounting very much requires immediate and prompt communication of data. If data are
not up to date or received late, then they are not considered as valuable for the use of management.
Purpose
The information and reports of financial accounting are general purpose reports, which serve the informational
needs of external users such as shareholders, creditors, potential investors, customers, suppliers, regulatory
authorities, employees and public as well. It focuses on the overall firm performance rather than that of individual
segments or departments.
Reports and data developed in management accounting are specific purpose reports designed for a particular
manager or for a particular decision. Management accounting uses internal reports to evaluate the performance of
entities, product lines, department and managers.
Precision
Under financial accounting it is necessary to record the transactions with accuracy and precision.
In the case of management accounting there is less emphasis on precision as it is used internally. Sometimes
approximated projections are significant because to find the trend in the business.
Accounting Principles
Norms, Rules of action to be followed while recording business transactions (data), converting data into
information (financial statements), and communicating the same to the users (form & format).
The scientifically laid down principles should satisfy the criteria of relevance or usefulness, objectivity or
reliability (not influenced by personal judgement), and feasibility (implemented without undue complexity
or the cost)
Principles are based on accounting concepts and accounting conventions formulating into accounting
standards should enhance the effectiveness of accounting.
Scientifically drawn principles by professional thinkers are broadly categorized as concepts and conventions
and grouped under GAAP.
Generally Accepted Accounting Principles
Consist of norms laid down in the form of principles, concepts and
conventions to be strictly followed by the accountants to provide
quality information to the users.
When owner introduces capital into business, its considered as liability from business point of view. When he withdraws money
from business for personal expenses, it is treated as reduction in owners capital and consequently reduction in the liabilities of the
business.
Mr. A invests Rs 60,000 into “BE” as capital. Rs 60,000 is treated as the amount owed by “BE” to Mr. A.
Suppose he withdraws Rs 10,000 to pay college fees of his son, then in the books of BE, the amount owed or the capital (liability)
will be reduced to Rs 50,000 (Rs 60,000 – Rs 10000).
Money Measurement Concept
Transactions which can be measured in terms of money only are recorded in the books.
The transactions which can not be measured in terms of money are either omitted or noted separately in a note book
or a dairy only to provide additional information.
Non monetary events are like appointment of a manager, retirement of an employee, and quality of the product. These
are material and qualitative but not expressed in terms of money.
The business was started with Rs 1,00,000 cash, 2 tones of stock, 2 machines, 1 building, 5 tables and 10 chairs. In the
absence of a common measure of value, these items can not be added up to give any meaningful and useful figure.
They are expressed in terms of money as cash Rs 1,00,000, stock worth Rs 50,000, machines worth Rs 1,00,000,
building worth Rs 75,000 and furniture worth Rs 25,000 (Tables Rs 10,000 and Chairs Rs 15,000).
It is very convenient to add up the values of all these assets and to state the total worth of the assets of the business as
Rs 3,50,000.
Going Concern Concept
Business unit has a long life (infinite period), an enterprise is regarded as a going concern. A concern that
continues to operate for indefinitely long period of time and prosper.
There is neither the intention nor there is any necessity to wind up the concern in the foreseeable future.
While valuing the business assets, the cost of assets is recorded in the business by deducting depreciation
considering the date of purchase.
Asset cost minus depreciation up to date is the value at which the asset is shown in the business.
The market values or the resalable values of the assets are not at all considered because the assets are
meant for continuous use in the business and not for selling them at a profit.
Based on this concept the distinction is made between Capital expenditure and Revenue expenditure. The
cost of the asset is treated as capital expenditure and the annual depreciation is treated as revenue
expenditure.
Cost Concept:
The asset acquired by a concern is recorded in the book of accounts at cost or purchase price. The market price of
the asset is ignored as the business is not going to be liquidated soon. The cost price includes cost of acquisition,
transportation, installation and making the asset ready for use.
A plant was purchased for Rs 2,00,000 by an enterprise. An amount of Rs 5,000 was spent on transporting the
plant to the factory premises and Rs 10,000 on installation. The total amount at which the plant will be recorded
in the books of account would be the sum of Rs 2,15,000.
The concept is historical in nature. Something which has been paid on the date of acquisition doesn’t change year
after year. A building purchased at Rs 3,00,000 will remain same in the book of accounts though its market value
may change.
Historical costs basis does not show the true worth of the business and it may lead to hidden profits.
Accounting Period Concept
As per Going concern concept the financial results of a business can be ascertained only on the
liquidation of the business.
But is it going to be helpful in knowing the periodical progress and performance ?
Generally Profit/Loss and Financial position are required by different users at regular intervals for
various purposes.
Concept stresses for measuring the financial results of a business periodically. The working life of
the business is split into convenient short periods of time, called accounting periods.
At present, accounting periods are regarded as a period of 12 months, according to the
Companies Act and Banking Regulation Act. To facilitate uniformity in assessment, the tax laws
suggest the accounting period to be between 1st April to 31st March.
Revenue Realization Concept
The concept relates to revenue recognition. The actual revenue earned during the accounting period is recorded in
the books, irrespective of whether the cash is received or not.
The revenue is stated to have been realized on the date on which goods and services are transferred. Customer
becomes legally liable to pay for them.
When the order is received from a customer, it doesn’t mean that, revenue is realized or earned even if, an advance
payment is received.
Mr. A receives an order for goods on 1st April 2021 and he sells goods on 1st May 2021 but receives the amount in the
month of July 2021. The revenue will be recognized on 1 st May 2021.
A business unit sells goods for Rs 15,000 on 1 st Feb 2022. Receives cash Rs 5,000 immediately and Rs 10,000 on 1 st
May 2022. The sale value Rs 15,000 should be recorded in the books for the year 2021-22.
Accrual Concept
The concept reinforces the realization concept as it takes into account not only the recognition of
revenue but also the expense.
It recognizes the total revenue to be received and the total expenses to be paid.
Future consequences of a transaction arise when it is entered into books of accounts. Hence all the
transactions must be brought into record, whether they are settled in cash or not.
All items of revenues will be treated there is legal right to receive them even though cash might not
have been received for the same. Similarly items of expenses are treated as there is a legal
obligation to pay them, even though cash might not have been paid for the same.
Interest on Capital, Interest on drawings, depreciation and reserves.
Matching Concept
For the measurement of Profit and Loss, two factors Revenue and Expense are matched or compared
to come out with resultant balance as Net Profit or Net Loss.
While ascertaining the Profit/Loss of the business, all the expenses incurred whether paid during the
year or not and all the incomes earned whether received during the year or not should be taken into
account.
Matching concept confirms that, there is a need to link the realization concept, accrual concept and
accounting period concept.
Dual Aspect Concept
Every business transaction involves dual or double aspects of equal value.
When business purchases goods for cash. It receives goods of some value and gives cash of equal value. Vice versa.
Miss. Y starts business by investing a sum of Rs 5,00,000. The amount of cash brought in by her will result into an
increase in assets (cash) of business by Rs 5,00,000. At the same time, the owners equity (capital) will also increase
by an equal amount.
Asset = Liability
Cash = Capital
Suppose Rs 1,00,000 is used to purchase machinery then equation changes to Cash + Machinery = Capital
Goods worth 50,000 purchased by paying Rs 10,000 immediately
Accounting Conventions
Accounting conventions are general rules of practice formulated out of customs,
usages, and traditions as guiding principles for accounting.
The accountant follow these rules on a conviction that the accounting practices
should be consistent, the financial statements should be prepared on a conservative
basis to mitigate risk of loss and the vital information relating to accounting should
be disclosed.
1) Convention of Consistency
2) Convention of Conservatism
3) Convention of Material Disclosure
Convention of Consistency
Business unit should be consistent in its accounting practices. The methods should remain
unchanged from one accounting year to another, which would make easy to compare.
If the business firm is charging depreciation on its fixed assets according to straight line method,
it should go on charging with same method every year. If the stock and investments are valued at
cost or market price, whichever is lower, the same practice should be continued for all the years.
Unless the change is necessarily warranted, it should remain same. But this does not prevent the
introduction of innovative methods of accounting. It is essential that any change and its effect
has to be clearly stated, so that decision makers are not mislead.
If there is change in depreciation policy the aspect should be clearly disclosed with the financial
statements.
Convention of Conservatism
Convention of caution.
Anticipate no profit but provide for all possible losses.
Insists that all types of anticipated losses should be provided for before ascertaining the profits of the
enterprise.
Conservatism in financial statements demand that, we should avoid uncertainties and make sufficient
provisions for unforeseen losses.
Value of the stock at cost price or market price whichever is lower.
Going for depreciation of land and building even though there may be appreciation in value.
Provision for doubtful debts, provision for discount on debtors are made on account of this.
Convention of Material Disclosure
Disclosure of vital information related to financial statements. All material and relevant facts
concerning financial performance must be fully disclosed.
Business transactions which are significant are detailed using footnotes, references and insignificant
transactions are ignored.
In addition to asset values, mode of valuation and accounting policy changes have to be mentioned.
In case of sundry debtors, not only the total number of debtors are disclosed but also the amount of
good & secured debtors, the amount of good but unsecured debtors and the amount of doubtful
debts should be disclosed.
Differences
Accounting Concepts Accounting Conventions
Assumptions and conditions on which the accounting Customs and traditions on which the accounting rules
records are based are based
To convey the same meaning to all who use Followed by accountants in preparation of accounting
statements.
Abstract ideas /understanding which govern the Not abstract ideas but they guide the practitioners in
accounting records of transactions preparation of financial statements of business.
Basis of accounting theory and hence they will not Common consents originated from customs hence
change they may change with passage of time
Accounting Standards
Accounting Standards are written statements issued from time to time by institutions of the
accounting profession in India by ICAI. AS are named and numbered in the same way as IFRS
The benefits –
The improve the credibility and reliability of the financial statements.
They facilitate inter-firm and inter period comparison of the statements.
They guide the accountants and auditors in their work.
They help in assessing the managerial efficiency in improving the profitability of the business.
Ind AS No. Name of the Indian Accounting Standard
Ind AS 1 Presentation of Financial Statements
Ind AS 2 Inventories
Ind AS 7 Statement of Cash Flows
Ind AS 8 Accounting Policies, Changes in Accounting Estimates and Errors
Ind AS 12 Income Taxes
Ind AS 16 Property, Plant and Equipment
Ind AS 19 Employee Benefits
Ind AS 20 Accounting for Government Grants and Disclosure of Government Assistance
Ind AS 21 The Effects of Changes in Foreign Exchange Rates
Ind AS 23 Borrowing Costs
Ind AS 28 Investments in Associates and Joint Ventures
Ind AS 32 Financial Instruments: Presentation
Ind AS 33 Earnings Per Share
Ind AS 36 Impairment of Assets
Ind AS 37 Provisions, Contingent Liabilities and Contingent Assets
Ind AS 110 Consolidated Financial Statements
Ind AS 113 Fair Value Measurement
Accounting Equation (Balance Sheet Equation)
This is fundamental inter relationship of assets, liabilities and owners
equity.
Assets form the resources (money, material, machinery) of the business
enterprise and liabilities form the claims.
8) Increase in one item of owners equity; decrease in another item of owners equity.
- Issue of Bonus shares out of general reserve. It increases capital but decreases general
reserve.
Accounting standards differ from country to country because of various factors- Culture,
Economic development, Level of inflation, Legal systems.
Earlier the usefulness of reports was limited to only county’s vicinity, but now it has
extended to other countries because of Liberalisation, Privatization and Globelisation.
USA has a volatile capital market and it has developed high quality accounting
standards to reduce the uncertainty and boost the investors confidence level.
Countries such as Japan, Germany, have concern for creditors protection as most
of the financing is done by commercial banks and not by individual share
holders.
Agrarian economies have less pressure to develop an elaborate set of accounting standards.
India has adopted LPG policy from 1990-91, which has paved the way for international
business. This has necessitated India to develop quality accounting standards. It will have
universal acceptability on par with the International Accounting Standards.
Accounting standards improve the reliability of financial statements and provide set of
standard accounting policies, valuation norms and disclosure requirements.
ICAI observed that Indian Accounting Standards are well aligned with
IFRS, hence suggested to adopt IFRS for listed and other public entities.
Drastic difference in the areas of-
Financial instruments
Business combinations
Benefits anticipated if IFRS are adopted-
Foreign investors are more likely to invest if firms accounting is similar to their country.
Disadvantages-
Volatility in reported earnings may result in wiping off entire retained earnings.
XBRL (eXtensible Business Reporting Language) is a freely available and global framework for exchanging business information. XBRL
allows the expression of semantic meaning commonly required in business reporting. The language is XML-based and uses the XML
syntax and related XML technologies such as XML Schema, XLink, XPath, and Namespaces.
One use of XBRL is to define and exchange financial information, such as a financial statement. The XBRL Specification is developed and
published by XBRL International, Inc. (XII).
XBRL is a standards-based way to communicate and exchange business information between business systems. These communications
are defined by metadata set out in taxonomies, which capture the definition of individual reporting concepts as well as the relationships
between concepts and other semantic meaning. Information being communicated or exchanged is provided within an XBRL instance.
Early users of XBRL included regulators such as the U.S. Federal Deposit Insurance Corporation and the Committee of European Banking
Supervisors (CEBS). Common functions in many countries that make use of XBRL include regulators of stock exchanges and securities,
banking regulators, business registrars, revenue reporting and tax-filing agencies, and national statistical agencies.
Within the last ten years, the Securities and Exchange Commission (SEC), the United Kingdom's HM Revenue and Customs (HMRC), and
Singapore's Accounting and Corporate Regulatory Authority (ACRA), had begun to require companies to use it, and other regulators were
following suit. Development of the SEC's initial US GAAP Taxonomy was led by XBRL US and was accepted and deployed for use by public
companies in 2008 in phases, with the largest filers going first: foreign companies which use International Financial Reporting Standards
(IFRS) are expected to submit their financial returns to the SEC using XBRL once the IFRS taxonomy has been accepted by the SEC.
In the UK in 2011, both HMRC and Companies House accepted XBRL in the iXBRL format. XBRL was adopted by the Ministry of Corporate
Affairs (MCA) of India for filing financial and costing information with the Central Government.