Computer Literacy

[CLC3509]
Module 6: Internet and Email

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 Content
Unit 1: Internet
• Internet Definition
• The World Wide Web (WWW)
• Web Browsing
• Searching the Internet using Search Engines
Unit 2: Email
• Understanding Electronic Mail
• Creating an email account
• Configuring an email Microsoft Outlook
• Using Outlook 2016
• Creating and sending an email
• Attaching files to an email
• Receiving emails
• Downloading attachments from email

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 Unit 1: The Internet
Exit Learning Outcomes
By the end of this unit students, students should be able to:
• understand how the internet works;
• browse the internet using a web browser;
• search the internet using search engines.

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 Unit 1: The Internet
Introduction to the Internet
• The Internet is a global network of linked computers that enable people to share
information and communicate electronically.
• It is a network of networks that consists of private, public, academic, business, and
government networks of local to global scope, linked by a broad array of electronic,
wireless, and optical networking technologies.
• The Internet carries an extensive range of information resources and services, such as
the inter-linked hypertext documents and applications of the World Wide Web
(WWW), electronic mail, telephony, and file sharing.
• The computers that communicate over the Internet fall into two categories: servers
and clients.
• A server offers a service of some kind to other computers on the network; a client, on
the other hand, requests a particular service from a server.

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 Unit 1: The Internet
The World Wide Web (WWW)
• The World Wide Web (can be referred to simply as the Web) is a subset of the Internet, and probably the most popular part of the Internet .
• It can be defined as an information space where documents and other web resources are identified by Uniform Resource
Locators (URLs), interlinked by hypertext links, and can be accessed via the Internet.
• A hyperlink is a logical link between different components of a document or a link to another document.
• The content of the World Wide Web, including text documents, videos and images are stored in a computer called a Web
Server.
• A user that wants to access this content would normally use a client computer that has a software called a web browser
installed, to access this information.
• One of the protocols used in the WWW is the HTTP protocol. This protocol is used in a network that uses the client-server
architecture, to enable data communication for the WWW.
• Individuals and organizations that want a presence in the World Wide Web, as well as to share their information across the
world, make use of Web servers to store their websites.

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 Unit 1: The Internet
Browsing the Web
• We use a web browser to browse the WWW.
• A browser fetches and retrieves information from the WWW website, and displays it to the user.
• A website is a collection of web pages and other information, such as images, sound and videos files.
• A web page is any single electronic document or page on the World Wide Web. A website can consist of one or many
different web pages.
• A website may contain text, images, videos, and other multimedia, and navigate between them via hyperlinks.
• A series of related web pages is called a website. A website has a unique address called a web address or Uniform
Resource Locator (URL).
• Examples website addresses:
• http://www.unam.edu.na
• my.unam.na
• https://www.facebook.com/

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 Unit 1: The Internet
Web Browser
• Web Browsers are designed to look and work in a similar manner, in the example below we will be using Internet Explorer and Mozilla
Firefox to browse the website www.unam.edu.na.
• Internet Explorer is found on the Windows Operating system as the default web browser, while Mozilla Firefox can be downloaded for free
and installed.
• When you start Internet Explorer or Firefox, the browser will start browsing the homepage, which is basically just a website you want to be
loaded whenever the browser starts.
• On the left we have Internet Explorer with www.msn.com as the homepage, while on the right we have Mozilla Firefox with
www.google.com as homepage. Here are a few key components of a web browser.

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 Unit 1: The Internet
Web Browser (continued)

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 Unit 1: The Internet
Managing the Web Browser
• After browsing our very first page we can now customize our web browser to best fit our needs.
We can start by bookmarking a website (adding a website to favorites).
• We can do this by using the Add to Favorites Bar button
• Upon clicking this button, the website we are currently viewing will be added to the favorites bar.
As shown in the figure below. To manage this bookmark, we right click on it and select
appropriate action.

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 Unit 1: The Internet
Managing the Web Browser (continued)
• To customize how the page is displayed, we use the Page button, this button will enable us to create a New Window, change Text Size, Zoom
the web page.
• We can use the Tools button to change settings of the web browser.
• If we want the Menu Bar to be displayed, for example, we use Tool bars and enable Menu Bar to be displayed.
• Under Safety, we can clear web browsing history, or browse privately, which prevents the web browser from saving our browsing history.
This feature is useful when using a public or shared computer.

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 Unit 1: The Internet
Searching the Internet using Search Engines
• With billions of websites online today, there is a lot of information on the Internet.
• Search engines make this information easier to find as well as make browsing the internet a breeze, as we do not need to memorize URLs but rather use search engines to get to
websites.
• Like web browsers, there are many different search engines you can use. Some of the most popular include Google, Yahoo!, and Bing.
• To perform a search type one or more keywords, also known as search terms, in the address bar or search bar then press Enter on your keyboard.
• Alternatively, you can go to the URL of the search engine and type the search terms.
• In this example, we'll search for “university of namibia”
• There may be times when you're looking for something more specific, like a news article, picture, or video. Most search engines have links at the top of the page that allow you
to perform these unique searches. You can use the extra search tools to narrow down your results even more

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 Unit 2: Electronic Mail (email)
Exit Learning Outcomes
By the end of this unit students, students should be able to:
• understand electronic mail;
• create an email address;
• configure an email address with Microsoft outlook;
• use Microsoft outlook to:
• create and send an emails;
• attach files to an email;
• receive emails;
• download email attachments.

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 Unit 2: Electronic Mail (email)
Introduction to E-Mail
• Email is a method of sending text or multimedia from one computer to another using the internet.
• Just like a postal system needs an address, email also needs to have an address to be delivered to the correct computer.
• Most file types can be to an email message and it can be sent anywhere in the world as long as both the sender and
receiver have an email account.
• All email users have their own unique email address which ensures that the messages are sent to the correct computers.
• An email address is designed to show the basic information of the sender or receiver. Each part gives general to specific
information much like a postal address. It consists of three sections:

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 Unit 2: Electronic Mail (email)
Creating an email address
• They are so many free email services around, but the most popular
ones are gmail.com, outlook.com, yahoo.com
• Creating an email account is same on an web server, you just have to
choose which email server you want or find desirable.
• In this example, we will use gmail.com as our mail server. Hence, our
email address once we done should be something like
[email protected].
• To get started we have to go to the Gmail website which is at
www.gmail.com.
• Once the page loads, you will be presented with a sign in form (if you
already have a Gmail address), but we because we do not have an
account and creating one.
• This is done by signing up or create account hyperlink. This will direct
us to a page with a basic form that we need fill in.
• In the form we start by filling in our First and Last name, from there we
choose a username, this is a simple but yet tricky task because this will
be our email address so it is important to choose a username which is
appropriate and not offensive to other users.
• Most people normally use a combination of their names, for example,
nico.shilongo15

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 Unit 2: Electronic Mail (email)
Creating an email address
• They are so many free email services around, but the most popular
ones are gmail.com, outlook.com, yahoo.com
• Creating an email account is same on an web server, you just have to
choose which email server you want or find desirable.
• In this example, we will use gmail.com as our mail server. Hence, our
email address once we done should be something like
[email protected].
• To get started we have to go to the Gmail website which is at
www.gmail.com.
• Once the page loads, you will be presented with a sign in form (if you
already have a Gmail address), but we because we do not have an
account and creating one.
• This is done by signing up or create account hyperlink. This will direct
us to a page with a basic form that we need fill in.
• In the form we start by filling in our First and Last name, from there we
choose a username, this is a simple but yet tricky task because this will
be our email address so it is important to choose a username which is
appropriate and not offensive to other users.
• Most people normally use a combination of their names, for example,
nico.shilongo15

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 Unit 2: Electronic Mail (email)
Configuring an email Microsoft Outlook
• Microsoft Outlook 2016 comes with Microsoft’s
office 2016 package. It is a program that assists in
managing emails, calendar, contacts, and tasks. If
you have not configured Outlook yet, it should start
something similar to the figure.
• All we have to do is click on the Next button, and
enter the information similar to the one we entered
when creating the email address.
• Upon entering this information we just click on Next
again and let Outlook configure all the settings and
connection to the email server on our behalf.
• Upon entering this information we just click on Next
again and let Outlook configure all the settings and
connection to the email server on our behalf..

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 Unit 2: Electronic Mail (email)
Configuring an email Microsoft Outlook (continued)
• If everything is completed successfully, we will be presented with or mailbox on Outlook.

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 Unit 2: Electronic Mail (email)
Introduction to Outlook
• Outlook 2016 includes many features and tools to help you stay connected with people and better manage your time and information.
• The main program window organizes all of your Outlook folders for easy access, and individual windows help you view, create, and work
with the different types of Outlook items.
• The Ribbon is where all the most of the features of Outlook are.

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 Unit 2: Electronic Mail (email)
Creating and sending an email
• In the ribbon, there is a New Email button which is what we use to create a new email.

• When sending an email, we need to specify where the email is going, which is the email address of the intended receiver.

• We can type this in the field next to the To button. If the receiver is in the address book, then we can click the To button itself or invoke the Address book by using the Address Book button in the
ribbon.

• If the message is intended to a multiple audience, we can use the CC field to do so. This is known as the Carbon Copy feature, and yes from the analogue is from the carbon paper.

• The subject is important as it lets the recipients know of the message in the email (a short description of the message in the email body).

• The email body is where we can type the message or content of the email. Outlook is so powerful that it enables us to edit text, close to how we would do it in Word.

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 Unit 2: Electronic Mail (email)
Attaching files to an email
• They are times when we need to send a file or an email text accompanied by a file.

• This is referred to as attaching a file to an email. This can be done by using the Insert tab or the Attach File button in the ribbon.

• Upon clicking this button, we just have to browse to the location of the file on the computer can click to attach it.

• We can attach multiple files to an email, but overall size of the files depends on the email service provider. Attached files are shown in the Attached field, as shown in the figure below.

• You can always double check to see if you attached the correct files, by double clicking the files.

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 Unit 2: Electronic Mail (email)
Receiving emails
• When an email is sent to you, in will come to your inbox folder, unless if regarded as spam and goes to that folder.
• If an email is received in your mailbox you will get a notification. Emails not opened are referred to as unread email and are normally at the top of the inbox,
depending on the listing option.
• To open the received mail, simply click on it and it will be loaded in the Reading Pane. Here you can read the mail, download attached files, forward the message,
reply and so on.

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 Unit 2: Electronic Mail (email)
Downloading email attachments
• When we were sending an email, the files we attached to the email had field, similarly if the received email has a file attached to it, this will also be in a field.
• They are a few things we can do with these files, if we want to preview the content of the file, we click on it once, to open the file with the another appropriate
program, for example open an attached word document with Word Program we double click the attachment.
• Once we right click, all these option can be done with an additional option Save as which enables us to save the file to a folder on our computer.

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