Microtech Institute of Trade Inc.

EVENTS AND MANAGEMENT SERVICES

NC III
Assessment Output

JOAN P. TORRES
 COMPANY PROFILE
Founded in 2012 and was named after the
owners, JT & CO. Events Management Incorporated
is full event service in various number of areas such
as corporate events, weddings and debuts, school
events, product launches and much more.
We strive to be the most reliable and creative
event Management Company in Nueva Ecija. We
make sure you get the best of service at the most
cost effective rate.
 ORGANIZATIONAL CHART
JOAN P. TORRES
General Manager/lead consultant

MICHELLE C. ABESAMIS
Marketing Director

JOICE ANN DELA CRUZ

Operational/Planning Manager

MERCY O. PEREZ ROWENA GRACE VALENTE

Catering Supervisor Entertainment Supervisor
VISION
Become the Nueva Ecija reference of event
management excellence.
MISSION
To provide timely and quality services and
buildings brands with a superior touch of creativity
and innovation.
Services offered
JT & Company provides complete events management services
and all talent requirements.
Weddings and Debuts: Renewal of Vows, Wedding
Anniversary, Birthday Party, Baptismal, Christening etc
School Events: Graduation Rites, Grad Ball, Graduation Photos,
Alumni Homecoming, Props, Foundation Day, etc
Talents: Celebrity Artist, Celebrity Hosts, DJs, Models, Girl Group, Boy
Band, Live Band, Dancers, Singers, Performers and Entertainers, etc
Corporate Events: Product Launching, Press Launch, Appreciation
Night, Partner’s Night, Conference, Convention, Sales Con, Thanksgiving
Company Anniversary, Christmas Party, etc
LIST OF PREVIOUS CLIENTS
Client : Mr. and Mrs. Fami
Event: Wedding
Client : Mrs. Elena Broñoso
Event: Christening and 1st Birthday
Client: Ms. Genalyn Andaya
Event: Graduation Ball
Client : Ms. Monica Abesamis
Event: 18th Birthday
Client: Mrs. Sheryl Ann Sanchez
Event: Baby Shower
Fundraising

Fashion

Show
LETTER FOR FUND RAISING PROPOSAL
JT&CO. Evets Manaagement Inc.
Pob. 4 Peñaranda Nueva Ecija
09154382860 [email protected]

March 08, 2019

Mrs. Queennie Sy
SOM Secretary
Cavite

Madam:

Greetings!

Thank you for the opportunity to plan and manage your event. We look forward to sharing our
services with you and your organization. We know that planning an event can be stressful, so we
promise to do everything we can to ease the burden on you.

We have taken all of your concerns and requests into consideration as we developed this proposal
and quote. We would like to assure you that our services will meet your high standards and suit
your personal tastes.

Sincerely yours,

JOAN P. TORRES
Owner
JT&CO. Events Management Inc.
 LETTER TO THE SUPPLIER
JT&CO. Evets Manaagement Inc.
Pob. 4 Peñaranda Nueva Ecija
09154382860 [email protected]

MR. PEPITO PINEDA

Manager
Pineda’s Catering Services
Sinasajan, Penaranda, Nueva Ecija

Dear Mr.Pineda

Greetings!

We, JT&CO. Evets Manaagement Inc., choose to have your services for our clients Fundraising Fashion Show on October 30, 2019, Wednesday
at 3:00 in the afternoon – 7:00 o’clock in the evening at SM Cabanatuan City We want our client to experience the best services we can offer for
them. Knowing the quality of your products, we believe that you can collaborate with us in serving our valuable client.
We are looking forward for your favorable response.

Thank you,

Sincerely yours,

JOAN P. TORRES
Owner
JT&CO. Events Management Inc.
 LETTER TO THE SPONSOR
JT&CO. Evets Manaagement Inc.
Pob. 4 Peñaranda Nueva Ecija
09154382860 [email protected]

August 29, 2019

NE CAKES AND RESTAURANT

Paco Roman Street Cabanatuan City
Nueva Ecija

Dear Mrs. Leticia Uy,

Greetings!

On behalf of JT&CO. Events Maagement Incorporated, I’d like to invite you to join us as a sponsor for the upcoming fashion show
in SM Cabanatuan City, Fundraising Fashion Show. This event is a fantastic chance to join us in highlighting emerging fashion
trends from around the world, and will allow you to promote your brand to fashion -minded individuals and press in SM Cabanatuan
City.
JT&CO. Events Maagement Incorporated is an experience fashion show organizer, and this year we are committ ed to making
Fundraising Fashion Show not just the years’ most successful show, but our greatest show ever. To accomplish the task, we need
help from supportive sponsors like NE CAKES AND RESTAURANT.

In return for you generous financial support of Fundraising Fashion Show, we will promote your brand in our marketing
campaigns, promotional materials, during the show, and in post -show communications. These promotions will benefit you
by increasing brand awareness amongst a target audience of thousands

Sincerely yours,

JOAN P. TORRES
Owner
JT&CO. Events Management Inc.
 LETTER TO THE SPONSOR
JT&CO. Evets Manaagement Inc.
Pob. 4 Peñaranda Nueva Ecija
09154382860 [email protected]

This document serves as a binding contract between {Event Planner}, hereafter known as "Host," and {Planner's Name}, hereafter known as "Planner," signed {date}. The Host
desires to engage the services of the Planner for the {Name} event on {date(s)} at {location(s)}. Both parties agree to abide by the following conditions:
The Event will be as follows: {Description of event.}
1. The Planner will be in charge of the following aspects of the event: {Attach addendum detailing every aspect for which the Planner will be responsible.}
2. The Client will pay the Planner ${amount} for all services rendered or {number} hours of work, with the option to negotiat e further payment for more hours worked. The
Planner will be given an initial amount of ${amount} for {fees, deposits, down payments, etc.} The Planner will receive the additional {amount}% at the completion of the event.
3. In addition to event design, Planner's duties will include but not be limited to {drawing up contracts for venue/vendor, putting down deposits, etc.}
4. Necessary lodging/travel costs incurred by the Planner {will/will not} be covered by the Host.
5. The Planner agrees to use Host's company logo and no other where desired.
6. The Host agrees to acknowledge the Planner's services in {place, aspect}, including the Planner's logo.
The Host will not enter into any contracts on behalf of the Planner or without the Planner's knowledge and consent.
If the Host cancels within {days} of the event they will be refunded {amount}% of the original fee. If the Host cancels within {days} of the event they will receive {amount}%,
and after {days} no refund will be given.
If the Planner cancels, {he/she} will either provide a substitute planner or refund the full fee, minus the cost of nonrefund able deposits.
______________________________________
(Host's Signature)
______________________________________
(Date)
______________________________________
(Planner's Signature)
______________________________________
(Date)
SPONSORS FOR ATTIRE
SPONSORED ITEMS BY PENSHOPPE
SPONSORED ITEMS BY PENSHOPPE
SPONSORED ITEMS BY BENCH
SPONSORED ITEMS BY BENCH
SPONSORED ITEMS BY FOLDED & HUNG
SPONSORED ITEMS BY RUSTY LOPEZ (FOOTWEAR
SPONSORS FOR FOODS AND BEVERAGES
SPONSORED BY
SPONSORED BY

160 PIECES ASSORTED BREADS

SPONSORED BY

180 PIECES
LIST OF SUPPLIERS
LIST OF SUPPLIERS (SPONSOR)

Nilo’s Tailoring
Tinz House of Fashion Official Tailors
Official Designer
EVENT BRIEF
CONTACT COORDINATOR JT&CO.
Events Management Inc.
Name of event Fund raising Fashion Show for the
Scholars of the Sisters of Mary Foundation
Objective To raise money for a cause

Client Mrs. Queennie Sy

Day/Date / Time Wednesday/ October 30, 2019/ 3PM

Theme Halloween
Motif Black and Orange
Budget Allocation 50,000.00

Guests/Participants Businessman, reseller

Venue and location: SM Cabanatuan City
Parking Access SM Parking Area ( with signage)
Directional Signage Parking space, Comfort Room,
Medics, Guestbook, Participants

Audio Visual Projector (for SDE, Videoclip)

Set-up Assigned seating
(please refer to table seating
arrangement of participants& guests)
 Florist/Arranger Dolly Flower Shop

Lights and Sound Human Audio Works

Print & Photography Heartnet Photographics

Event Host Ms. Alyssa Tagala

Guest Daniel Padilla

DETAILED PROGRAM
TIME FLOW

3:00PM-3:30PM Arrival of Participants/Guests

3:30PM-4:00 PM Registration

4:00PM-4:30 PM National Anthem

Opening Prayer
 
4:30PM-4:40 PM Inspirational Message

4:40PM-5:00 PM Intermission

5:00PM-6:30PM Showing the different design

Casual and Formal Wear
6:30PM-6:45PM Closing Remarks/End of the Program
 EVENT TIMELINE
1.Sending Letters to the Sponsors September 3, 2019

2.Contract Signing to the Client September 4, 2019

3.Planning & Preparation September 5-20,2019

4.1st Meeting with working committees September 6, 2019

5.Meeting with the LGU & Barangay Officials September 9, 2019

6.Meeting up with the Sponsors September 10, 2019

7.Ocular visit to the venue September 11, 2019

8.Final meeting with the SM foundation September 23, 2019

9.Ingress October 29 , 2019

10.Event day October 30, 2019

11.Egress October 30, 2019

12.Closing meeting with the SM foundation October 31,2019

 BUDGET PROPOSAL
SERVICES AMOUNT TOTAL

SM Cabanatua City (Sponsor) VENUE , Chairs and

Tables
Casual Attire (Sponsor)

Formal Attire (Sponsor)

Lights and Sounds 10,000
Print and Photography 10,000
Food (Sponsor)
Snacks: Cakeland and NE Cakes(bread) 250 assorted breads
Drinks: Aqua Berry (Water)

Dolly’s Flowershop FLORIST 10,000

Catering Service Pineda’s Catering (man power) 5,000
TOTAL EXPENSES 35,000.00
CF 15% 5,250.OO
PF 20% 8,050.00
GRAND TOTAL 48,300.00
RISK MANAGEMENT & DISCREPANCIES PROPOSED SOLUTIONS
Possible Problems To Be Encountered Preventive Measures/Possible Solutions
• Sound system ( and other multimedia devices)
Technical Glitches should be checked twice to ensure functionality
• Extra microphones and speakers shall be
provided
Electric Fire • Ensure that all electricity-generated equipment
are in good condition and are watched over
• In case of fire, there will be fire extinguishers
provided and prepared fire exits

Traffic along the area • An alternative route will be provided

Improper Ventilation • Extra air coolers/electric fans will be provided
Brownout • A generator will be provided, kept and prepared
backstage
Food Shortage • There will be a backup caterer held behind to
satiate the inadequacies
FLOOR PLAN
Entrance
SM Cabanatuan City
Sample Runway