Scribd
Upload
919 views

Objectives and Structure of Various Kinds of Reports

The document provides information on different types of reports. It discusses informal reports such as progress reports and literature reviews. Formal reports can be informational, analytical, or recommendation reports. Informational reports present results, analytical reports explain why something happened, and recommendation reports advocate a course of action. The structure of reports typically includes a title, abstract, introduction, literature review, methods, results, discussion, conclusion, references, and appendices. Objectives of reports are to present work accomplished, research findings, current status, complex information, and recommend actions to solve problems.

Uploaded by

Lemonade Blink
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
919 views

Objectives and Structure of Various Kinds of Reports

The document provides information on different types of reports. It discusses informal reports such as progress reports and literature reviews. Formal reports can be informational, analytical, or recommendation reports. Informational reports present results, analytical reports explain why something happened, and recommendation reports advocate a course of action. The structure of reports typically includes a title, abstract, introduction, literature review, methods, results, discussion, conclusion, references, and appendices. Objectives of reports are to present work accomplished, research findings, current status, complex information, and recommend actions to solve problems.

Uploaded by

Lemonade Blink
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
You are on page 1/ 32

Good Morning, Class!

Recalling…

What do I still remember?


Portray a tableau!

Directions: The class will be grouped into 4 and


teacher will say a scenario and the students will
portray a tableau about the scenario being asked.
The group to portray the tableau the best will get
the score.
What is a report?
• It is a major forms of technical/business/professional
communication.
• A report can be the description of an event which
who witnessed it to somebody else who was not
actually present on the scene.
• Report is factual writing, based on
evidence, containing organized
information on a particular topic and/or
of that topic.
• It is formal in nature and is written for a
specific purpose and audience.
TYPES OF REPORT
1. Informal Report
-The informal report functions to inform, analyze, and
recommend.
-It is usually takes the memo, letter or a very short
international document.
-The report differs from the formal report in length and
formality.
-It is written according to organization style
and rules, but does not includes the
preliminary (front) and supplemental (back)
material.
-The informal report is usually more
conversational in tone typically deals with
everyday life problems and issues. Addressed
to a narrow readership inside the
organization.
Types of Informal Report
• Progress Report
• Sales activity report
• Personnel evaluation
• Financial report
• Literature review
• Credit Report
2. Formal Report
• The Formal Report is the collection and
interpretation of data and information.
• The formal report is complex and used at an
official level.
• It is often a written account of a major project.
• Example of a subject matter include new
technologies, the advisability of launching a new
project time, results of a study or experiment, an
annual report, or a year-old review of developments
in the field.
TYPES OF FORMAL REPORT

• Informational Reports
• Analytical Reports
• Recommendation Reports
Informational Reports
• Informational reports presents a result so
readers can understand a particular problem
or situation.
• Presents information on the status of current
research or of a project.
Example:
Manager of a city’s website might prepare an
informational report for the city council, the
report would provide statistics on the number
of people who pay their city water and
sewage bills online etc.
Analytical Reports
-This type goes a step beyond presenting results.
-These reports attempt to describe why or how
something happened and then to explain what it means.
-Like informational reports, analytical reports can be
formal and informal.
RECOMMENDATION REPORTS

-This type advocates a particular course of action.


This usually presents the results and conclusions
that support the recommendations.
OBJECTIVES OF REPORTS
1. To present a record of accomplished work (project work)
2. To record an experiment (primary research report/laboratory report)
3. To record research findings or technical specifications (a report on
the details of a new product)
4. To document schedules, timetables, and milestones (a report on a
long-term plan)
5. To document a current status (an inspection
report)
6. To record and clarify complex information for
future reference (a report on policies and
procedures)
7. To present information to a large number of
people (annual report)
8. To present organized information on a particular
topic (a report describing the working of the
various divisions of an organization)
9. To recommend actions that can be considered in
solving certain problems (recommendatory reports)
STRUCTURE OF REPORTS
TITTLE
-The tittle needs to concisely state the topic of
the report. It needs to be informative and
descriptive so that someone just reading the
tittle will understand the main issue of your
report.
ABSTRACT
-Also called the summary or executive
summary.
-This is the “shop window’’ of your report. It
is the first (sometimes the only) section to be
read and should be the last to be written.
Good way to write an abstract;
What is the purpose of the work?
What methods did you use for your research?
What were the main findings and conclusions reached as a
result of your research?
Did your work lead you to make any recommendations for
future actions?
INTRODUCTION
-State what the report is all about- what is the question
you are trying to answer?
-In this section you explain the rationale for undertaking
the work reported on, including what you have been
asked (or chosen) to do, the reason for doing it, and the
background to the study.
LITERATURE SURVEY
-This is a survey of publications (Books, journals,
authoritative, websites, sometimes conference
papers0 reporting work that has already been done
on the topic of your report.
METHODS
-There should no ambiguity here, so you need to write in a
very factual informative style.
-You need state clearly how you carried out your
investigations.
-Write this section concisely but thoroughly- go through what
did you step by step, including everything that is relevant.
RESULTS
(Also called the data findings)
-This section has only one job which is to
present the findings of your research as
simply and clearly as possible.
DISCUSSION
-This is probably the longest section and worth
spending time on. It should be written in a
discursive style, meaning you need to discuss not
only what your findings show but why they show
this, using evidence from previous research to
back-up your explanations.
CONCLUSION
-Your conclusion should be a short section
with no new arguments or evidence. Sum up
the main points of your research- how do they
answer the original brief for the work
reported on?
REFERENCE
(Also called the Reference List or
Bibliography)
-List here are the full details for any works
you have referred to in the report, including
books, journals, websites including the
LearnHigher websites on referencing.
APPENDICES
-The appendices hold any additional
information that may help the reader but
is not essential to the report’s main
findings, anything that adds value.
GOODBYE,
CLASS!

You might also like