ASSOSA UNIVERSITY

COLLEGE OF COMPUTING AND INFORMATICS

DEPARTMENT OF COMPUTER SCIENCE
Online police station criminal record management system for
Assosa city
Project Proposal Submitted to the Department of Computer
Science of Assosa University in Partial Fulfillment of
Requirements for the Degree of Bachelor of Science in
Computer Science
 Introduction
 Background of the project
 Statement of the Problems
 Alternative Solutions and Proposed Solution
 Objectives of the Project
 Motivation
 Project Deliverables
 Methodology
 Scope of the Project
 Expected Benefits and Beneficiaries
 Project Schedule and Preliminary Budget
 Risk Assessment
 Feasibility Study
 Conclusion
 Introduction
 this modern world, information technology plays a big role .With the introduction of computers, the
business world was changed forever.
 Now a days Technology is being used in almost every company to accomplish specific tasks. Many
businesses are using various business communication technologies to change the way their
employees interact and communicate while at work. Employees can use various communication
tools to interact or exchange information at work such us developing website for online
communication.
Online criminal management system” is a web application that provides :
 users interact with the system without any physical existence.

 It helps police department to manage and investigate crimes easly.

 to generate fast reports.
 to retrieve criminal cases in efficient and effective manner.
 Background of the project

 Assosa police station was also established newly as a police force at the same time in
1934.
 Assosa police station is headed by a Station House Officer (S.H.O.) who is generally an
inspector from the police department.
The station was organized in to four big departments that were :
 detection department,
 prevention department
 human resource management department
 and council community. And Still now, the system is working manual.

Proposed system description

The proposed system of online criminal record information management system for
Assosa police station is designed for managing ever information of the police station .
After this project is completed the system can perform one or more of the following task using it.
Detective Officer:-View Criminal.
Police Head:- View Nomination.
Criminal preventive police: - Register Criminal.
System administrator: - Update User Account.
Human resource manager: - Update Employee.
Customer: - Give Nomination.
Document description
The whole proposal is describe the major problem in Assosa police station in manual criminal system and its possible
solution .

Statement of the Problems

All criminal information’s are paper based which is cumbersome to maintain.

Sometimes the complaints may be ignored by the police.

Even an efficient officer may not be able to handle more than one case at a time.

Unable to generated automatic report.

Time consuming.

Cost for transportation.

 Alternative Solutions and Proposed Solution
Alternative Solutions:

The alternative solution to solving the above problem we consider different choices or applications such like

android applications, web based, desktop applications .Mobile based Application:

Proposed System Description

Generally the proposed System will improve the performance of the existing system and reduce the

problems of, time wastage, data security, data inconsistency, Poor quality service delivery, and

reduces wastage of paper.

Advantages of the proposed system:

It ensures information accuracy.

 This is a time-efficient approach.

 It minimizes manual information passages.

 The possibility of getting the work done is quite certain.

 It reduces redundancy.

Objectives of the Project

General objective
The general objective of our project is to develop a web based criminal record management system

for Assosa town's police station .

 4.2. Specific objectives

 To Identifying the problems of the existing system

 To Gathering information of the existing system

 To Analyzing required information from the existing system

 To Reduce data loss and data redundancy while documenting information of the
system.
 To Develop a system that replaces the manual criminal record management
system.
 To Modeling and designing the proposed system to solve the existing problem

 To Develop attractive user interfaces to navigate through the system for the users.
 Implementing the new system
 Testing the proposed system using different testing mechanisms.

 Deploy the system in the working environment of Assosa police station.

Motivation
In modern days crime is increasing day by day. To combat such crimes and to provide safety to
citizens, police department plays a vital role. It always is a vital responsibility arresting criminal
who is threat for the safety of society.

The existing system of police station is time consuming and not very user friendly

Generally in this region crimes are increased day to day. based on

language and color there for to decrease in this crimes and criminals we are motivated to do
this project:
 Project Deliverables
Tangible: our project will have the following tangible deliverables:
 Web application
 Source code for the application
 All related documents for the application

Intangible: our project will have the following intangible deliverables:

 Good performance
 Efficiency
 And working functionality
 Methodology
Data Gathering Methods

• Different fact finding techniques were used to gather information about the current system. It is the

fundamental activity for the development of the system.

We use two data collection methods to collect the data need for the team project those are:-

primary
Interview: - the project team will be gatherer necessary information about how the organization works and

current flow of work by interviewing Assosa city police head, staff member and society.

Observation: - the project team gathers some additional information by observe the actual work being done in

police station
 Secondary data collection methods

• Document analysis: - we also collected certain relevant information from written

documents in Assosa police station. Not only that but also we tried to review other
relevant documents to develop our project proposal.

Development Methodology
Requirement Gathering and analysis − All possible requirements of the system to be
developed are captured in this phase
 System Design :the requirement specifications from first phase are studied in this phase and the system design is prepared.
Implementation: with inputs from the system design, the system is first developed in small programs called units, which are integrated
in the next phase.
Integration and Testing: All the units developed in the implementation phase are integrated into a system after testing of each unit.
Deployment of system :Once the functional and non-functional testing is done; the product is deployed in the customer environment
or released into the market.
Maintenance − There are some issues which come up in the client environment.
 Development Approach
There are different software development approach such as Iterative model , Waterfall
model, Big Bang model, Spiral model, V-model, agile model and RAD model . We
select agile model methodology because, agile model is a combination of iterative and
incremental process models

Agile uses adaptive approach

in agile model there are different advantages those are:-

 It is easy to manage.

 It requires less amounts of resource.

 It is reliable.
 Testing Metrics

Before directly deploying this system the team was performing different types of testing

procedures for its functionality

Black box testing :. also known as behavioral testing is software testing method in which the

internal structure or design or implementation of the item being tested is not known to the tester.

This method attempts to find error in the following category:

 Incorrect or missing function

 Interface error

 Error in data structure or external database access

 behavioral or performance error

 initialization and termination error

 White box testing:

White box testing also known as structural testing is a testing technique that examines
the program structure . it is used to:
 Forces test developer to reason carefully about implementation.

 Reveals errors in "hidden" code.

 Spots the Dead Code or other issues with respect to best programming practices

Development Tools:
Hardware requirement tool
• Computer: - with 4.00 GB RAM, 500 GB hard disk and processor speed above 2.4
GHz.
• Flash: -16 and more GB flash is required for data storage and data movement
• Disks (CD):-720 MB necessary for the movement of relevant data and for backup
and recovery mechanism.
 Printer: - helps to print documentations.

 Writing material (pen, paper):- for writing all necessary information associated
with the project during interview or time of data collection.
 Notebook:-to take notes during data collection and for other documentations.
Software requirement tool:
Software requirements to develop system are as follows
 Internet Connection: -the main information source to develop our system.to
extract relevant information about our project from internet.
 xampp server: - 64-bit version of xampp server, used to run application.

 Microsoft word 2010:- to write on any necessary documents about the project

 Microsoft Visio2007: - used to draw diagrams

 Adobe Photoshop CS4: -to edit images.

 Programming language
PHP: - to design user interface we use php for the following reason.
 It is aback end.
 It is a powerful tool for making dynamic and interactive Web pages.
 It supports a wide range of databases
MySQL: -use for the following reason
 To creating and manipulating databases.
 Easy to use, open Source, it is fast and secure.
 It runs on many operating systems.
HTML: - to display content.  
Java script language: - to create interactive webpages.

UML: - helps to develop use case diagram.

Scope of the Project

The scope of a project shows the boundary of the project it will cover. It may be geographical boundary or

functional boundary.

In Scope: - police station record information management system has much functionality. However, The scope of

our proposed system will focus on the following main tasks

View Nomination

Post Missing Criminals

Take Recovery

Register Criminal

View Nomination

Send nomination

Out Scope:

In our proposed system language is limited only to English

The system do not include how to give appointment to Accuser

our proposed system does not give Comment to Customer:

 Expected Benefits and Beneficiaries

cost For the organization/Assosa police:

 Reduce resource consumption

Example paper

Cost For citizen/customer of the system:

It enables citizens to give nomination easily without arriving in the station. example no transport, he give nomination at
his home

Cost For users/member of the station:

Staff members by minimizing workload. There for he work another job.

time For the organization/Assosa police:

Reduce time consumption b/c it not the system is working manual.

time For citizen/customer of the system:

There is no loss of time b/c not manual.

time For users/member of the station:
 Create satisfaction for police officer b/c they work more works short time.

Backup of data For the organization/Assosa police:

 Facilitates fast and efficient retrieval of data.

Backup of data For citizen/customer of the system:

 They easily knows his crime

Backup of data For users/member of the station:

They Knows easily criminal have crime or not

 Feasibility Study
 Project feasibility deals on how to make the project beneficial to the organization that
it is being feasibility and schedule feasibility.

Economic Feasibility (CBA)

Converting the manual system in to computerized is one important factor that needs to
develop the automated system because when comparing cost benefit analysis the cost
needed to develop the system and the cost needed to find criminal and crime information
the manual system is take high cost than requirement needed to develop the system.

Tangible benefits:-Tangible benefits are something that has a physical existence. Cost
reduction and avoidance, increase the income of the organization.

Intangible benefits:-Increase information processing efficiency, faster decision making,

increase accuracy, right information at the right time, Customer satisfaction.
The cost needed to search one criminal is comparatively equal to the cost needed to
develop the system, so it was economically feasible.

Technical Feasibility

Technical feasibility arise the question is the necessary technology exist in the
organization, does the user of the system use the system with less

training and does the system developer have enough knowledge to develop the system ,
the system answer those question said to be technically feasible.
 The technology that the system developed is already used by Assosa police station
workers that create good opportunities for user
 Due to most users of the system are educated those users need less training.
 Operational Feasibility

The system performs all operations to achieve the specified objective, User friendly and
interactive with the environment and the system will perform all operation that the
organization runs in every operating system i.e. it will not have any difficulty or
procedures to perform the operation of the system and proposed system platform is
independent So the project will operational feasible.

Political Feasibility
The proposed system will implement as one of governmental institutions, the system to
be developed is not conflict with any government directives, rules and regulations. So,
the government is profitable and the system will be politically feasible.
 Conclusion
• As a central part of this study, a detailed analysis and design was held to develop
automated criminal records system for Assosa police station.
• The project made is almost simple, interactive and time saving system and this
project initiates us to think wide and hopefully.
• Before this time it is thought that developing projects in different programming
languages is a very match difficult work.

• But at this time it becomes easy to understand and develop such systems .
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