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Filtering

Filtering in spreadsheets allows extraction of data that meets specific criteria. Simple filtering uses preset options, while advanced filtering specifies custom criteria. When using advanced filtering, the list range contains the full data, the criteria range specifies the filtering conditions, and the filtered list displays only rows matching the criteria.

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Djohn Smith
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29 views

Filtering

Filtering in spreadsheets allows extraction of data that meets specific criteria. Simple filtering uses preset options, while advanced filtering specifies custom criteria. When using advanced filtering, the list range contains the full data, the criteria range specifies the filtering conditions, and the filtered list displays only rows matching the criteria.

Uploaded by

Djohn Smith
Copyright
© © All Rights Reserved
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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Filtering

What is filtering?
This involves extracting data from a section of a
spreadsheet using specific criteria.
Types of filtering in a spreadsheet:
Simple
Advanced
Simple Filter:
The simple filter uses menus and preset options
located in the spreadsheet to make extractions.
Advanced Filter
The advanced filter allows the user to specify the
criteria for extraction.
When doing advanced filter the following
should be considered:
List Range
Criteria Range
Filtered List
List Range
The list range is table which has the data you
want to extract.
 When highlighting the list range you must block the
headings as well.
Criteria Range
The criteria range has the headings from the list
range and the criteria for extraction under the
appropriate heading.
Filtered List
The filtered list is the list with all the data you wish
to extract.
Steps used to create the criteria range:
Block the headings in the list range and click copy
Paste the headings in an unoccupied area of the
spreadsheet, preferably below the list range
Place the criterion or criteria for extraction under
the appropriate column heading
Advanced filtering steps:
Block the list range
Click on the data ribbon and select advanced
Click in the criteria range row on the dialog box
displayed and block the criteria range
Select copy to another location and click in the
copy to row on the dialog box displayed.
Click in an unoccupied area in the spreadsheet
below the criteria range and click ok.

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