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03 - Time Management - Action Priority Matrix

This document discusses time management, including what it is, its importance for managers and employees, and techniques for practicing effective time management. It specifically describes the action priority matrix, which is a simple technique to help prioritize tasks by scoring them based on their impact and effort. Activities are then plotted on the matrix to determine whether they should be completed or dropped, with the goal of focusing on high impact tasks that require relatively little effort, called "quick wins".

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dalky2014
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59 views

03 - Time Management - Action Priority Matrix

This document discusses time management, including what it is, its importance for managers and employees, and techniques for practicing effective time management. It specifically describes the action priority matrix, which is a simple technique to help prioritize tasks by scoring them based on their impact and effort. Activities are then plotted on the matrix to determine whether they should be completed or dropped, with the goal of focusing on high impact tasks that require relatively little effort, called "quick wins".

Uploaded by

dalky2014
Copyright
© © All Rights Reserved
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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Time Management

Action priority matrix


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What is time management? When? Why? Role of managers in inculcating time


management skills in employees
Urgent and important matrix
Time management in corporate
Action priority matrix
Practicing time management at workplace
Components of time management
Managing interruptions
Time management techniques
Relationship between stress and time
Tools for time management management
Technology and time management Time management tips
Time management skills Use your energy efficiently
Action-Priority Matrix

› It is a simple technique to help you decide and choose which activities/tasks


to prioritize, and which ones you should drop.
› Prioritizing tasks helps you make the most of your time and opportunities.
Steps to Use the Action Priority Matrix
1. Make a list of all the activities you would like to complete.
2. Score all the activities based on their impact such as:
 0 for no impact to 10 for maximum impact.
3. Score all the activities based on their required effort such as:
 0 for no real effort to 10 for a very major effort.
4. Now, plot all of the activities on the Action-Priority Matrix.
5. Next, you can decide to either complete or drop the activities appropriately based
on the matrix.
Strategies to Evaluate Action Priority Matrix
Low Effort High Effort

High Impact
Quick Wins Major Projects
Low Impact

Fill Ins Thankless Tasks


Quick Wins
Low Effort High Effort

High Impact
Quick Wins Major Projects
• These are the most attractive projects, giving you
a good return for relatively little effort.
• You should focus on such activities as much as
you can.
Low Impact

Fill Ins Thankless Tasks


Strategies to Evaluate Urgent/Important Matrix
Low Effort High Effort

High Impact
Quick Wins Major Projects
• These activities give good returns but also take a
long time to complete.
• You should always bear in mind that one such
‘Major Project’ can withhold the completion of
Low Impact

many ‘Quick Wins’.


Fill Ins Thankless Tasks
Strategies to Evaluate Urgent/Important Matrix
Low Effort High Effort

High Impact
Quick Wins Fill Ins Major Projects
• You should never worry about such activities too
much.
• You should complete such activities, only if you
have got spare time.
Low Impact

• If you do not have the spare time, you should


Thankless Tasks
drop such activities for completing a better task.
Strategies to Evaluate Urgent/Important Matrix
Low Effort High Effort

High Impact
Quick Wins Thankless Tasks Major Projects
• It is vital for efficient time management that you
should avoid these tasks.
• Make sure that you do not waste your time on
such activities as such tasks are low in returns.
Low Impact

• Also, as they are high in effort, they would


consumeFill Ins
more time which would be better used
elsewhere.
Example
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