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Letter Writing

This document provides guidance on writing formal letters for various purposes such as filing court documents, making requests to government agencies, and making demands. It outlines the typical parts of a formal letter including the date, contact information, subject, salutation, body, closing, name and signature, and contact details. It recommends using the block format with 12-point font in Times New Roman or Arial and 1-1.5 inch margins. Tips are provided for the salutation, writing the body clearly and directly, and including a call to action. Demand letters should be sent in writing before filing civil or criminal cases to allow the other party time to comply or provide more information.

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53 views

Letter Writing

This document provides guidance on writing formal letters for various purposes such as filing court documents, making requests to government agencies, and making demands. It outlines the typical parts of a formal letter including the date, contact information, subject, salutation, body, closing, name and signature, and contact details. It recommends using the block format with 12-point font in Times New Roman or Arial and 1-1.5 inch margins. Tips are provided for the salutation, writing the body clearly and directly, and including a call to action. Demand letters should be sent in writing before filing civil or criminal cases to allow the other party time to comply or provide more information.

Uploaded by

calmandpeace
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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Essentials in Letter

Writing
A.) COVER LETTERS FOR FILING OF B.) MAKING REQUESTS FROM C.) MAKING FORMAL,
CERTAIN ACTIONS (I.E. CRIMINAL GOVERNMENT AGENCIES (I.E. DOCUMENTED DEMANDS FOR
CASES, SOME PETITIONS, REQUESTING FOR A DOCUMENT, OBLIGATIONS.]

When do you OMBUDSMAN COMPLAINTS) ASKING FOR AUTHORITY,


REQUESTING FOR LEGAL OPINIONS,
ETC.)

write formal
letters?

D.) MAKING INQUIRIES, FOLLOW- E.) MANIFESTING CERTAIN


UPS, ETC. INFORMATION OR INTENT TO A
PARTICULAR GOVERNMENT
AGENCY.
Parts
1. Date
2. Contact Information of Addressee
3. Subject heading
4. Salutation (Greeting)
5. Body of Letter
6. Closing
7. Name and Signature
8. Contact Details of the Writer
Format
It is preferable to use the “block format” – In block format, the
entire text is left aligned and single spaced. The exception to
the single spacing is a double space between paragraphs
(instead of indents for paragraphs). You can also justify.
Font size- Ideally, the font size is 12. You can choose any font
style that will give off a formal vibe, i.e. Times New Roman,
Arial, Garamond
Margins- 1”-1.5” margins on all sides
Notes on Salutation

If you know the name, write their designation and family name e.g.
“Mr. Cruz:”
If not sure to whom you should address the letter: “To whom it
may concern:” will suffice
If addressing to a department, office, multiple addressees:
“Gentlemen:”, “To all:”
Avoid using “Dear” as in personal letters
Notes on writing the body
1. Introduce yourself and the purpose.
2. Be direct.
3. Keep it simple.
4. “Call to action”: State what the reader needs to do and what you
will do to follow up.
5. Closing: “Best regards”, ”Sincerely”
Demand Letters
As a good rule of thumb, ALWAYS send a written demand before
filing a civil or criminal case.
Reasons:
1. Demand Letter is a requirement to filing an unlawful detainer case – Section 2, Rule 70 of the
Rules of Court;
2. Written notice (notice of dishonor) is necessary before the filing of a criminal action for
bouncing checks- Sec. 2 & 3, B.P.22 Note that while the requirement is only that of a notice of
dishonor, it is good practice to also make a demand in the same notice;
3. In cases when the cause of action will accrue only after a demand is made on the obligor;
4. For reckoning the delay on the part of the obligor (Art. 1169, Civil Code of the Philippines);
6. For cancellation of contracts especially those covered by special law (i.e. notice of cancellation
in R.A. 6552);
7. To allow the prospective defendant/accused the opportunity to make amends or comply with
the obligation due and avoid litigation; and
8. To give the other party an opportunity to reply and give more information vital to the case
which your client may not have knowledge of or did not divulge.
sources
https://www.thebalancecareers.com/how-to-write-a-business-letter-2059706

https://en.oxforddictionaries.com/writing-help/how-to-lay-out-a-letter
https://www.xerox.com/en-us/small-business/tips/business-letter

http://rasmussen.libanswers.com/faq/33178
https://www.ego4u.com/en/business-english/communication/business-letter/salutation

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