QUALITY ASSURANCE PLAN

1 INTRODUCTION

1. OBJECTIVE
The main objective of this Quality Assurance Plan is to include and evaluate detailed procedural steps in standard check lists
designed for quality assessment of construction materials and items to be used in the project works.

In these procedures, Quality Assurance (QA) is defined as the planned and systematic set of actions required to provide
confidence that the project will be completed safely, on time, within budget, by competent personnel, as per specifications,
drawings and with good construction practices.

2. METHOD
In general, check sheets have been designed for use to list the planned sequence of activities to carry out items of work, assigned
to the person who will be responsible for proper performance of each step as to when verification of satisfactory performance is
required. Responsible persons signing and dating the appropriate spaces on the QA check sheets will record documentation of the
QA activities. Check sheets will be filled out in duplicate and maintained by our responsible personnel. We will forward original
check sheet to the Employer’s Representative upon the former’s requirement.

Typical check sheets will be prepared for major items of work to be completed at site. Specific items may require revision in
check sheets to reflect the actual activities. Depending upon the site condition and requirement, activities that are not relevant will
be deleted and any other necessary activities added. Such revised sheets will be submitted to the BSHP representative for
concurrence prior to start the said item work.

2 PROJECT ORGANISATIONS
The objective of this procedure is to ensure clear understanding of the roles and responsibilities of our personnel and
management/administrative practices at the Biratnagar Airport Terminal Construction.

1. Task Responsibility
Task responsibility is always a function that depends upon its holder and holders are also subject to substitutions, hence
responsibility becomes a variable from shoulder to shoulder. In absence of described positions in the manual, the project manager
will fulfill the said responsibility.

Items Responsible Persons Date

Preparation of organization chart and job description for project PM Two weeks
staff and responsibilities for different sections
Selection of qualified & experienced foremen/personnel PM Two weeks
Instructions on H&S, QA/QC, other relevant procedures given to PM 10 days.
site staff

Daily meeting with overseers and foreman Site Engineer Daily

Regular communications with Kathmandu office PM Weekly/when
required
Weekly meetings with Site Engineer, overseers & supervisors. PM Weekly
Issue procedure for correspondence and check how it is prepared, PM When required
sign, make copies and follow up.
Issue procedure drawings in: who logs, reviews, distributes, PM. When required
destroys old prints
Issue procedure as-built drawings:, how to identify official copy, PM/Constr. Manager When required
who marks up, checks
Reports: who initiates, reviews, signs, issues, keep track PM/Constr. Manager When required
Meetings with BSHP: who drafts minutes, sends reviews, issues PM/Constr. Manager When required
Surveys: who directs/requests, keep survey notes Site Engineer /Surveyor When required
Measurement for variations: how to notify/agree with BSHP Site Engineer to PM When required
Records for daily work Foreman/Site Overseer Daily
2.1 SAFETY
The objective of this procedure is to ensure the health and safety of all personnel, subcontractors, suppliers and other concerned
persons entering the construction site, and making the site safe.

A set of all-applicable of health and safety procedures, including any amendments and additions necessary for the conditions at
site, will be kept at the site. For QA purposes, the Project Manager\QAE or other experienced safety officer will review the
content and adequacy of this set of procedures.

The following checklist will be used for QA of the H & S program.

DESCRIPTION RESPONSIBLE
PERSON
First aid supplies to site QAE
Stick to the procedure specified in quality manual as per ISO PM
9001/2000
Prepare First Aid attendants list QAE
Post appropriate safety signs QAE
Set up First Aid facilities QAE
Site safety inspections (Check sheet) QAE
H & S audit QAE
Emergency procedures (Accident) PM/QAE

3 ENVIRONMENTAL
There shall be a regular check that the environmental requirements of the contract are being satisfied, and that construction works
at site has a minimal impact on the environment as far as possible.

Following environmental issues will be monitored regularly to ensure contractual requirements are being set.
TOPIC RESP PERSON
Local Community relations PM
Employment policy PM
Forests QAE

4 CONSTRUCTION SCHEDULE
A detailed construction schedule will be prepared at the start of the project to ensure that construction of the Biratnagar Airport
Terminal Building Construction is elaborated and completed in time.

Adherence to the construction schedule will be monitored on an ongoing basis based on actual progress to identify hold-ups and
potential delays. Measures to overcome any such delays will be evaluated and corrective steps implemented as soon as possible.

Progress will be reviewed at weekly meetings, and minutes prepared for recording decisions and required action to mitigate
problems.

Project Manager will retain a copy of each update of the construction schedule and furnish copy of the same to client
representative.
ACTIVITIES RESP PERSON
Prepare initial detailed construction program Constr. Manager/PM
Prepare Two week look ahead program Constr. Manager/PM
Monitor progress weekly and identify delays PM
Evaluate corrective options PM
Implement corrective action PM
Update construction program PM
Issue revised construction program to site PM
5 PROCUREMENT
The objective of this procedure is to ensure that procurement of supplies and materials for the Birtanagar Airport Terminal
Building Construction is carried out in a cost-effective way, expeditiously, and will not cause delays in the construction work at
the site.

Procurement of supplies will be carried out in accordance with company’s prevailing purchasing procedure as required. The
purpose of this QA procedure is to ensure that the procurement is carried out in a timely manner to cope with the project progress.
Objective of the timely procurement will be items procured shall meet technical requirements as per specification.

ACTIVITIES
The steps in the procurement and delivery process are: RESP PERSON
List of materials to be purchased Site Incharge
Determine date required Site Incharge
Place order PM
Request quotations Proc. Manager
Maintain master list of all orders/dates Proc. manager
Monitor progress/estimated delivery date PM
Inspection requirements, if any PM
Expedite any slippage in procurement schedule PM
Advise Project Manager of anticipated delays Proc. manager
Identify critical items, make plan of action PM
Advise client/Consultant if late delivery confirmed PM

The Procurement Manager will also advise PM of anticipated delays in critical items (as determined by him).

6 CONTRACTUAL REQUIREMENT
The purpose of this checklist is to ensure that all contractual requirement by the contract is promptly made and do not cause a
holdup in project.
The Project Manager will remain responsible for the compliance with and maintenance of this checklist.

DESCRIPTION RESPONSIBLE PERSON DATE REQ’D

Construction Drawings Engineer
Latest codes of FIDIC available Contractor
Furnishing performance security and insurance of equipment. and Head Office (MD)
people
Notification for tree cutting PM
Arrangement of mail runner once a week Admin Manager
Procurement, storage & transportation Procurement Manager
Site management meeting arrangement PM/Site In charge
Site dairy and progress report Site In charge/PM
Establishment of material testing lab (PM) QAE
Testing of Construction Materials QAE
Excavation according to method specified Site In charge
The rock excavation according to specification Site In charge
Filling work according to the spec Site In charge
Gabion box and Mattresses as per type and spec. Site In charge
Taking specific permission from the Employer for concrete PM/QAE
additives
Carrying out concrete compressive strength test QAE/Lab. Supervisor
7 LAYOUT/SETTING OUT WORK.

Layout for item: Location:

Reference to:-

The objective of this procedure is to ensure that the construction works are properly located at the site and can be verified with
precision when required.
This procedure includes clearing the site and normal set of survey activities associated with the lay out and setting out of the exact
locations of project structures.
Records of all survey notes shall be maintained as per common survey practice. A copy of the original survey notes verifying
SN ACTIVITIES
completed activities will be forwarded to consultants representative. RESPONSIBLE PERSON

REFERENCE BENCHMARKS Contractor Signature KHHPP Signatu

r
1 Establish 2 numbers of reference datum elevation Surveyor/ KC-
Bench marks away from the work areas Danfe J/V
2 Confirm project axis with AIRPORT Surveyor/ KC-
Danfe J/V
3 Establish reference setting out points for Surveyor/ KC-
Project axis away from work area Danfe J/V
4 Provide copies of survey sketch/data for and setting outpoints Surveyor/ KC-
benchmarks Danfe J/V
5 LAYOUT OF WORKS(ongoing activity, when required) Surveyor/ KC-
Danfe J/V
6 Layout survey of the structure KC- Danfe J/V
7 Give marks and reference for excavation KC- Danfe J/V
8 Verify line and levels as work progress KC- Danfe J/V
Date and signature of person confirming satisfactory completion of activity.
1. Working Procedure for Quality control of different items of works

 Preparation and approval of the working drawing.

 Layout in the field.
 Check and verify the layout by the Engineer.
 Proceed filling works up to the line, levels, and slopes by compacting each 15 cm layers
 Check line, level and slope of the drawing.
 If ok, Work is completed otherwise make correction.
 Joint Measurement.

Excavation of Works:

 Details survey of the section.

 Preparation and approval of working drawings.
 Layout in the field.
 Check and verify the layout by the engineer.
 Proceed excavation to the line, level and slopes.
 Check cut line, Level and Slope as per drawings.
 If ok, excavation is completed otherwise make correction.

Masonry works

 Obtain Approval of working drawing for the masonry structure to suit as per site
condition.
 Approval of the materials to be used (Sand, Cement, Stones, aggregate, filling
materials bedding materials etc)
 Foundation excavation as per approved drawing.
 Construction of the structure as designed in the technical Specification.
 Sampling of mortar for cube testing.
 Curing 7 days.
 Backfilling in layers with suitable approval materials with required compaction.
  Approval of the completed section.
 Joint measurement.

Concreting works

 Testing and approval of the stock of the ingredients of the specified grade of concrete.
 Proportioning of the ingredients (wet Basis/ Volume basis) as determined from the design
mixof the concrete in the lab and as instructed by the engineer.
 Checking centering and shuttering before pouring the concrete if any.
 Checking reinforcement as per Bar Bending Scheduled.
 Preparation, transportation, pouring in place and compaction as specified in the TS
section.
 Making cube for testing.
 Curing of the completed section.

Form works

 Obtain approval of the work drawing of false work and formwork for the site.
 Approval of the type, grade and condition of the materials used for the works.
 Construction of the false work and form works as described in technical specification.
 Removal of false work and form works as per Technical Specification.
 Joint measurement of the completed section.

Brickworks

 Taken well brunt, A class and standard size of the brick.

 Keep pouring the brick in the pond before joining wall.
 Joining the brick by English bond basis
 Check the plumb bob in every layers of brick joining.
 Equal and well-managed header and stretcher part in face wall.
 The gap between the brick is 1 cm, which is filled by the cement mortar.
 Height of newly jointed wall is not more than 1m in a day.
 Keep on drying and curing for 7 days.

Reinforcement

 The brand of the reinforcement will be as specified in BOQ.

 Reinforcement must not rusted.
 Reinforcement must not cracked and layered in neck.
 Stored above the moisture.
 Kept the wastage on safe area.
8 EXCAVATION AND SUBGRADE PREPARATION
The objective of this procedure is to ensure that excavation work is satisfactorily completed.

WORKING METHOD

In general, excavations are carried out by machine. During process of machine work particular care will be given not to disturb
the material outside the design lines as may happen by machine action.
Excavation will also be carried out via method depending upon the site condition and geology. It will be done whenever needed at
site. When practicable, different types of excavation material will be separated if they can be utilized later in the works.
Disposal
of material will be done into the spoil tip areas directed by the Engineer or as per confirmation to the conditions of contract
clauses. The following typical check sheet will be used for each item of excavation required for the Works. It details the methods
proposed
for execution of the work, requirements for quality verification and acceptance from HKHPP.

CHECKSHEET FOR EXCAVATION OF:

From line: to:
SN of the structures:
Name ACTIVITIES Location: RESPONSIBLE PERSON
Dwg No.
Contractor Signature HKHPP Signature
1 Review Spec requirements KC- Danfe J/V
2 Confirm survey layout Drawing No KC- Danfe J/V
3 Machine excavation to within 100 mm of KC- Danfe J/V
Excavation. Lines (as per practical)
4 Identify boulder size larger than 0.25 m3 KC- Danfe J/V
and record them in rock excavation
5 Rock blasting if required (separate check sheets)
6 Hand excavation to final grade and lines and KC- Danfe J/V
compaction if necessary
7 Check of completed excavation line KC- Danfe J/V
8 Over excavation, if directed YES/NO KC- Danfe J/V
9 Measurement for payment KC- Danfe J/V
10 Acceptance of excavation PM/Eng Engineer

Date and signature of person confirming satisfactory performance

8.1

9 CONCRETE PRODUCTION

The objective of this procedure is to ensure that concrete produced for the Construction is as per accepted production procedure
and as per agreed standards and specification.

PRODUCTION METHOD
A concrete batching yard will be set up at the site with regular supply of fresh potable water with safe delivery system of concrete
mix.

As far as practicable locally available materials will be used to produce coarse aggregates. Standard sieve sets will be applied for
proper gradation purpose.

Routine test of quality of aggregates will be once a week.

Cement will be transported to the site in sound, well sealed bags and stored. Cement will be consumed on first stored first use
basis. Precaution to avoid any damage to the cement will be observed.
Placing concrete of approved trial mix will be made only after giving prior notice to the Engineer.
Batching of concrete mix will be weight-based converted into volume.

RESPONSIBILITY
The Lab supervisor/ QAE will remain accountable to the site in charge for ensuring that the quality of all concrete materials meets
the contract requirements. Likewise, they shall be responsible for taking corrective measures for defects, if any.

RECORDS.

The Lab. Supervisor will maintain a log of all tests and the monthly summary of the test reports will be forwarded to IFID
representative by end of the first week of the following month.

ACTIVITIES.
Continuous monitoring and testing will be done for Concrete production works. The following list is provided as an outline of the
requirements for QA associated with concrete production, and a way of checking that the QA program is followed.
SN ACTIVITIES RESPONSIBLE PERSON

Contractor Signature ifid Signature

1 Selection of source of aggregates QAE ifid
2 Sieve analysis for aggregates Lab. Technician/
QAE
3 Test for Moisture Content in aggregates weekly: Lab. Technician
4 Obtain approval for additives from ifid, if required PM/QAE
5 Trial mix for deferent grade of the concrete for use PM/QAE
in the permanent structure
6 Approval of the trial mix Engineer

7 Carry routine test on QAE

Date and signature of person confirming satisfactory completion of activity.

10 CONCRETE PLACEMENT

The objective of this procedure is to ensure that the placement of all concrete at the construction Works is satisfactory and will
result in durable structures.

RESPONSIBILITY.

Site in Charge will be responsible for the control of quality of placement and protection of all concrete.

RECORDS.

A daily concrete pouring log sheet will be maintained with record of all required information in it. This will inform location, pour
height, concrete mix etc.

POUR CHECKOUT
Prior to placement of concrete in permanent structures, the following items will be checked against the drawings and
specification.
 The position and type of formwork, stability/bracing, tolerances
 Placement and fixing of reinforcement, overlaps and clearances to formwork,
 Position and fixing of embedment, water stops, expansion joints, Construction-joint,
 Surface preparation Cleanliness of bottom,
 Concrete mix required (volume)
 Need/ availability of protection from rain & cold weather etc.

A check sheet will be forwarded to IFID representative for his approval at least 4 working hours prior to pouring concrete.

Authorization to pour will be signified by IFID representative signing check sheet with comments, if any.

PLACEMENT.

Transportation of concrete will be done by wheelbarrows, Tagaris or buckets as convenient for work purpose and as appropriate
depending upon the site condition. It will be deposited as near as possible to its final position and placed. Vibrators will be applied
for proper compaction.

REMOVAL OF FORMWORK.

Removal of formwork will be as per the Specification

Any damage while removing form Works will be brought to the attention of the IFID representative and repairing work will be
carried out immediately.
Curing will be done by ponding water in masonry grids or by covering with wet jute sacks as required by shape and
size of the structures, at least for 7 days.
11 APPROVAL FOR CONCRETING
To: -IFID, Site Office ....................Sr Nr ………..

In accordance with the IFID Contract Specification approval is hereby requested

for concrete placing at............................. Site as follows:

Structure Name:...................................... Pour No…….. Sec/ Bay……………

Civil Detail Drawing No..................….. Level from…………. Level to………….
Reinforcement Drawing No...............................................
Planned Pour: Time................................ Date.............................
Requested Signed............................. Time...................... Date.................
by: For HKHPP, Site Office: .............................
S.N Activities Approved Comments
1 General layout: Line and level
2 Bars: type, sizes
3 Bar: spacing and positions
4 Concrete cover
5 Shutters: dimensions, finish type
6 Shutters: cleanliness and oiling
7 Shutters: rigidity and bracing
8 Shutters: joint sealing rebates
9 Shutters: chamfers and splays
10 Sealing against grout leaks
11 Expansion joints: filler/water bars
12 Construction joints: scabbing
13 Others

Approval is granted for concreting

Signed: ...................................(For IFID) Time...................... Date......................
This approval is valid for 72 hours
Concrete Poured:
Signed..................................... Date.....................

Time.....................
12 CONCRETE POURING LOG SHEET
Date of pour: Pour Nr: Approval sheet Nr
Structure Name: Sec/Bay:
Drawing No: Grade of concrete:
Level from: Level to Description:
1 Detail of concrete work:

S. Description Unit No Length Breadth Height Quantity Remarks

Nr.

2 Detail of reinforcement:
S Description Unit No Length Breadth Height Quantity Remarks
Nr

3 Form work:
S Description Unit No Length Breadth Height Quantity Remarks
Nr

4 Other material used:

Signature: KC-DAnfe J/V Signature: IFID
Date:…….. Date:…………….
Note: Drawing/ sketch back
side of the page
13 CONCRETE STRENGTH TESTS
The design and quality control of mixes will be carried out. The proposed trial mix will be submitted to the Engineer before trials
are carried out. The trials are done for each grade of concrete. The revision of any mix proportions will be subjected to approval
by the Engineer and at least three cubes from three separate batches will be tested at 3 and 7 days before a revised concrete mix is
used in the permanent works.

Cube or core cut specimen compressive strength test can be tabulated as in the table below.

Site: Date:
Structure:
Cube No. Dimension Weight Volume Density Load Correction True Location:
Area Average
mm kg cum kN kN Load, kN of Cube, Comp.
kg/cum mm2 strength,
N/mm2
1
2
3

Signature Signature
…………………. …………….
Contractor IFID

3.2 Reinforcing Steel

All reinforcement for use in the Works shall be tested in a Laboratory acceptable to the
Engineer and two copies of each test certificate shall be supplied to the Engineer. The
sampling and frequency of testing shall be as set out in the NS 84-2042 and NS 191-2045. In
addition to the testing requirements described above, the Contractor shall carry out
additional testing as instructedby the Engineer.

Testing Of Welds.
The tests shall be carried out by the methods described in BS 709. The following
requirements shall also be met with.

General
In any respect, the test results of welded joints shall not be inferior to the British
Standardtest
requirements for the parent material.
Procedure Trials

(i) Tensile and Bend Test

Should any one of the weld joint pieces selected for transverse tensile and transverse and
longitudinal bend test fail to comply with the requirements applicable to the parent metal of
the joint, 2 additional test pieces shall be taken from the joint material represented by the test.
Both the test pieces shall comply with the requirements in order to qualify for the acceptance.

(ii)Charpy V-notch Tests

Should the average impact value obtained from any set of 3 Charpy V-notch tests on
specimens fail to comply with the requirements, 3 additional test pieces from the same
sample shall be tested. The average of the 6 test results shall comply with the test
requirements in order to qualify for acceptance.

Revised Procedures.

In the event of failure to meet the requirements, the Contractor shall carry out further trials,
using revised procedures, and further tests to the satisfaction of the Engineer.

Production Tests

Tensile and Bend Tests

Should any one of the weld joint test pieces selected for transverse tensile and transverse
bend tests fail to comply with the test requirements applicable to parent metal of the joint
represented by the test, additional specimens shall be taken from the same production test
plates and the test shall be repeated. Should any of the additional test fail to comply with the

requirements, the joint shall be rejected.

Charpy V-notch Tests.

Should the average impact value obtained from any set of 3 Charpy V-notch specimens selected
fail to comply with the test requirements, 3 additional test pieces from the same production test
plates shall be tested. Should the average of the 6 results fail to comply with the test
requirements the joint shall be rejected.

Re-welding and Re-Testing.

In the event of failure to meet the test requirements, the welded joint represented bythe tests shall be completely cut
out. The joint shall then be re-welded and the test repeated.

Non-destructive Testing.

A method of non-destructive testing agreed with the Engineer shall be used for the examination
of butt welds in tension members.

3. Brick Works

Following tests are conducted on bricks to determine its suitability for construction work.

1. Absorption test
2. Crushing strength test
3. Hardness test
4. Shape and size
5. Color test
6. Soundness test
7. Structure of brick
8. Presence of soluble salts (Efflorescence Test)

1. Absorption test

Absorption test is conducted on brick to find out the amount of moisture content absorbed by
brick underextreme conditions. In this test, sample dry bricks are taken and weighed. After
weighing these bricks are placed in water with full immersing for a period of 24 hours. Then
weigh the wet brick and note down itsvalue. The difference between dry and wet brick weights
will give the amount of water absorption. For a good quality brick, the amount of water
absorption should not exceed 20% of weight of dry brick.
2. Crushing Strength test

Crushing strength of bricks is determined by placing brick in compression testing machine.

After placingthe brick in compression testing machine, apply load on it until brick breaks. Note
down the value of failure load and find out the crushing strength value of brick. Minimum
crushing strength of brick is 3.50N/mm 2 .if it is less than 3.50 N/mm 2 , then it is not useful for
construction purpose.

3. Hardness test

A good brick should resist scratches against sharp things. So, for this test a sharp tool or
fingernail is used to make scratch on brick. If there is no scratch impression on brick then it is
said to be hard brick.

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Quality Assurance Plan

4. Shape and Size

Shape and size of bricks are very important consideration. All bricks used for construction

should be of same size. The shape of bricks should be purely rectangular with sharp
edges. Standard brick size consistslength x breadth x height as 19cm x 9cm x 9cm.

To perform this test, select 20 bricks randomly from brick group and stack them along
its length, breadth and height and compare. Therefore, if all bricks similar size then they
are qualified for construction work.

5. Color Test
A good brick should possess bright and uniform color throughout its body.

6. Soundness Test

Soundness test of bricks shows the nature of bricks against sudden impact. In this test,
2 bricks are chosenrandomly and struck with one another. Then sound produced
should be clear bell ringing sound and brickshould not break. Then it is said to be good
brick.

7. Structure of Brick Works

To know the structure of brick, pick one brick randomly from the group and break it.
Observe the inner portion of brick clearly. It should be free from lumps and
homogeneous .

8. Presence of Solution Salt

A good quality brick should not contain any soluble salts in it. If soluble salts are there,
then it will causeefflorescence on brick surfaces. To know the presence of soluble
salts
in a brick, placed it in a water bathfor 24 hours and dry it in shade. After drying,
observe the brick surface thoroughly. If there is any white or grey color deposits, then
it contains soluble salts and not useful for construction.

14 CONFIRMATION OF VERBAL INSTRUCTIONS

The project is a network of multidimensional construction and management activities that require time, quality
and cost based approach to project works. There are always chances that the Employer needs some changes or
modifications in the work items or such that some modification and changes in structures that may lead to variation.
The Contractor always is aware that they are liable for agreed Bills of Quantities. In such a case the employer shall put
in ink their verbal instructions at working site and this is meant for Confirmation of Verbal Instructions. The sample of
CVI as below:

Site: Date:
Structure:
S.No. Confirmation of Verbal Instructions Location:

1
2
3
Signature
KC-Danfe J/V
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Quality Assurance Plan

……………..

IFID

KC-Danfe J/V
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15 RECORD SHEET

Record Sheet Nr. ………………….. Date of work done ………………….

Site………………………………….
Drawing Nr Location …………………………….
………………………... Reference: Sketch/Drawing:

Signed Signed

………………….. ……………………..
Representative, Contractor Representative, HKHPP
Date……………… Date……………

KC-Danfe J/V
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Quality Assurance Plan

16 QUERY SHEET
Biratnagar Airport Terminal Building Construction. Date:

Query Sheet Nr.:……………. Site: ………..

Query Answers

Signed: Signed:
………………… ……………….
Representative Representative
Contractor IFID

KC-Danfe J/V
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Quality Assurance Plan

17 LIST OF ABBREVIATIONS

Admin manager Contractor’s Administration Manager

BATBC Biratnagar Airport Terminal Building Construction
KC-Danfe J/V KC-Danfe J/V
PM Contractor’s Project Manager
Proc. Manager Contractor’s Procurement Manager
QA Contractor ‘s Quality Assurance
QAE Contractor ‘s Quality Assurance Engineer
QC Contractor ‘s Quality Control
ESHSM Environment, social, health and safety Manager
Tech. Spec Cl Technical specification clause
Vol. Volume
QAP Quality assurance plan

KC-Danfe J/V
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