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Update and Document

This document outlines learning objectives and procedures for updating operational documentation at Addis Ababa Medical Business College's Department of Information Technology. The objectives are to assess technical and user documentation, update procedures, and update documentation. Standard operating procedures are important for managers, engineers, planners, safety officers and others performing work as they provide consistency, quality and guide new and current employees. SOPs should be used every day, for audits/reviews, and training. They save time, ensure employee safety, improve communication and maintain organizational knowledge. The document discusses updating documentation for computer and library management systems and provides steps for writing, preparing, distributing and maintaining living documentation.

Uploaded by

Jaleto sunkemo
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© © All Rights Reserved
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
265 views

Update and Document

This document outlines learning objectives and procedures for updating operational documentation at Addis Ababa Medical Business College's Department of Information Technology. The objectives are to assess technical and user documentation, update procedures, and update documentation. Standard operating procedures are important for managers, engineers, planners, safety officers and others performing work as they provide consistency, quality and guide new and current employees. SOPs should be used every day, for audits/reviews, and training. They save time, ensure employee safety, improve communication and maintain organizational knowledge. The document discusses updating documentation for computer and library management systems and provides steps for writing, preparing, distributing and maintaining living documentation.

Uploaded by

Jaleto sunkemo
Copyright
© © All Rights Reserved
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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Addis Ababa medical business College

Department of Information Technology


for level II trainee

Update and document operational


procedures
By jaleto sunkemo
15/11/2014
Learning outcomes
LO1:- Assess technical and user documentation
LO2:- update procedures
LO3:-update documentation
Update and document
operational procedures
LO2:-update procedures
Who needs SOP’s?
The person who will perform a particular job such as:
managers
Engineers
Planners
safety officers
company representatives
anybody performing the work.
Cont…
A standard operating procedure (SOP) document
guides new as well as current employees on how to
carry out routine tasks and maintain consistency and
quality throughout business operations.
When do you use SOP’s?
 Every Day
 In preparation for an audit/review
 During an audit/review
 Orienting new staff
 Annual training
Why do you Need Standard Operating Procedures
(SOP)?
1. Time-saving
2. Ensure the safety of employees
3. Improved communication
4. Maintains Organizational Knowledge
Update and document
operational procedures
Lo3: update documentation
1. Computer management system
2. Library management system
How to write and prepare the
documentation
Step by step
Steps…
 Generate a list of your business processes
 tart with why( know the objectives)
 choose a format
 Identify your audience
 Collaborate with employees
 Get down to writing
 Distribution
 Make them living documents
THANK YOU FOR
ATTENTION

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