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How To Conduct A Policy Review

The document outlines the steps to conduct a policy review: 1) Conduct a needs analysis to identify reasons for review such as outdated policies or new issues. 2) Research relevant information through data analysis and best practices. 3) Draft policy amendments and consult stakeholders. 4) Approve final draft with highest authority. 5) Implement and communicate new policy. 6) Maintain policy through log of issues and periodic reviews to ensure compliance. The results of a review may be no changes, minor amendments, major updates, or revoking the policy. A company's strategic direction also guides policy revision.

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91 views38 pages

How To Conduct A Policy Review

The document outlines the steps to conduct a policy review: 1) Conduct a needs analysis to identify reasons for review such as outdated policies or new issues. 2) Research relevant information through data analysis and best practices. 3) Draft policy amendments and consult stakeholders. 4) Approve final draft with highest authority. 5) Implement and communicate new policy. 6) Maintain policy through log of issues and periodic reviews to ensure compliance. The results of a review may be no changes, minor amendments, major updates, or revoking the policy. A company's strategic direction also guides policy revision.

Uploaded by

Jahazi
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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How to Conduct a Policy

Review
Outline
I. Basic definitions
II. Types of policies
III. Reasons for a policy review
IV. Steps to conduct a policy review
V. Results of a policy review
VI. Role of operations process in policy
revision
VII. Summary
I. Basic definitions
I. Basic definitions
 What is a policy ?
a) a set of ideas or a plan of what to do
in particular situations that has
been agreed to officially by
a group of people, a business organization,
a government, or a political party;

Cambridge Dictionary
I. Basic definitions
b) a course or principle of action adopted or
proposed by an organization or individual;

 Origin: from Old French policie ‘civil


administration’, via Latin from Greek
politeia ‘citizenship’, from politēs ‘citizen’,
from polis ‘city’.
Oxford Dictionary
I. Basic definitions
c) is a law, regulation, procedure,
administrative action, incentive, or
voluntary practice of governments and
other institutions;
I. Basic definitions
 Despitethe different definitions of policy,
the characteristics remain to be

a) it states specific principles

b) it is focused on action, stating who should


do what
I. Basic definitions
c) it is a statement of authority by a person
or organization

 Thus,a good policy allows people to get


on with any institution’s core business
more efficiently and effectively.
II. Types of policies
II. Types of policies
 According to reason for development:

a) Reactive policy is a response to a


problem or emergency. It is designed to
remedy existing problems. Reactive
policy development happens quickly
because the problems can be urgent.
II. Types of policies
b) Proactive policy is designed to prevent
a concern, problem, or emergency from
occurring.
II. Types of policies
 According to issues addressed:
a) Financial and economic
b) Environmental
c) Industrial
d) Energy
e) Security and defense
f) Education
g) Health
II. Types of policies
 According to scope covered or developer:
a)Private: relating to institutions,
organizations, and privately held
companies
 
b)Public: related to governmental bodies
and developed for the greater public good
II. Types of policies
 According to their effect on individuals:

a) Distributive policies affect the


distribution of goods or services as well
as their costs among members of an
organization.
II. Types of policies

b) Regulatory policies limit or compel


certain types of behavior. These policies
are applicable when good or bad behavior
can be easily defined and thus regulated.
II. Types of policies

c) Constituent policies create executive


power entities or deal with laws.
III. Reasons for policy
review
III. Reasons for policy review
 Reasons for policy review may include:

1) policy is no longer followed

2) policy is no longer effective or having the


desired impact
III. Reasons for policy review

3) new issues have arisen that mandate the


policy to be amended

4) changes to the mother policy make the


existing policy redundant or non
compliant.
IV. Steps to conduct a
policy review
IV. Steps to conduct a policy
review
 The policy owner is responsible for
conducting a comprehensive review of the
policy at a periodic interval or as required
to stay updated.
Step one: Needs Analysis
In this stage, the Policy Custodian should
identify all issues that trigger a policy
review (review date for policy, policy gaps,
legislative change, an accumulation of a
critical mass of issues in the Policy Issues
Log)
Step one: Needs Analysis
Regarding policy issues, the Policy
Custodian will decide whether to:
1) Log the issues for a later review or
development
2) Address the problem through
mechanisms other than the policy
process or
3) Proceed with a review.
Step two: Research

 The Policy Custodian shall analyze any


relevant information that could inform
the policy review. This may include data
analysis, literature review, and best
practice.
Step two: Research

 The implications of the policy review


should be determined with consideration
to its impact on other policies,
stakeholders, administration and systems
development.
Step three: Drafting

 Depending upon the extent of change,


urgency and timing of the policy change,
stakeholders will be consulted and have
the opportunity to comment on the draft
policy.
Step three: Drafting

 The Policy Custodian may find that early


consultation with critical stakeholders
will inform the drafting stage of the
policy.
Step four: Consultation
 The stakeholders identified earlier must
be consulted regarding the policy.
 Depending on the constraints operating

on the policy, it may not always be


possible to consult with all stakeholder
groups, however these constraints should
be made clear.
Step five: Approval

 Thefinal draft of the policy shall


submitted for final approval by the
highest delegated authority and should be
accompanied by a Communication and
Implementation Plan.
Step six: Implementation and
Communication

 ThePolicy Custodian is responsible for


implementing the policy and should
maintain a record of progress against the
Communication and Implementation
Plan.
Step seven: Maintenance and
Review
 The Policy Issues Log should be
maintained by throughout
implementation of the policy.
 To ensure the policy is being followed, it

may be necessary to audit compliance


with the policy or evaluate the policy.
V. Results of a policy review

1. no changes made
2. minor amendments made
3. major amendments made
4. the policy is revoked as it is no longer
required.
VI. Role of company
strategic direction in policy
revision
VI. Role of community medicine
in policy revision
 Policy
revision is an essential private
company function.

 Any professional in the manufacturing


domain should be able to develop and
review a policy in an evidence-based
approach.
VI. Role of operations process in
policy revision

 Policies
guide the allocation of resources
and thus impact company operations.
VI. Role of Company in policy revision

 One of the milestones for the Preventive


& Continuous Improvement Strategy, is
“to contribute to the development and
implementation of a policy to improve
efficiency and productivity”.
VII. Summary
 Policies
are made to clarify functions and
responsibilities, promote consistency,
meet standards and make decision-
making transparent.

 Policydevelopment offers an opportunity


to engage with the community on matters
of importance to company.
Thanks for listening !

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