Analysis and Design for Systems

9 Edition
th

Chapter 7
Options for Development

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 Chapter Objectives
• Describe the concept of Software as a Service
• Define Web 2.0 and cloud computing
• Explain software acquisition alternatives,
including traditional and Web-based software
development strategies
• Describe software outsourcing options,
including offshore outsourcing and the role of
service providers

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 Chapter Objectives
• Explain advantages and disadvantages of in-
house software development
• Explain cost-benefit analysis and financial
analysis tools
• Explain the differences between a request for
proposal (RFP) and a request for quotation
(RFQ)
• Describe the system requirements document

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 Chapter Objectives
• Explain the transition from systems analysis to
systems design, and the importance of
prototyping
• Discuss guidelines for systems design
• Describe software development trends

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 Introduction
• Chapter 7 describes the remaining activities in
the systems analysis phase
• The chapter also describes the transition to
systems design, prototyping, and systems
design guidelines
• The chapter concludes with a discussion of
trends in software development

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 Development Strategies Overview
• Selecting the best development path is an
important decision that requires companies to
consider three key topics
– The impact of the Internet
– Software outsourcing options
– In-house software development alternatives

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 The Impact of the Internet
• Software as a Service
– Software as a Service
(SaaS)
– 25% of all new business
software will be
deployed as a service by
2011, while the value of
the SaaS industry will
grow to $40 billion

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 The Impact of the Internet
• Traditional vs. Web-Based Systems
Development
– Traditional development
• System design is influenced by compatibility issues
• Systems are designed to run on local and wide-area
company networks
• Systems often utilize Internet links and resources, but
Web-based features are treated as enhancements
rather than core elements of the design

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 The Impact of the Internet
• Traditional vs. Web-Based Systems
Development
– Web-based development
• Systems are developed and delivered in an Internet-
based framework such as .NET or WebSphere
• Although there is a major trend toward Web-based
architecture, many firms rely on traditional systems

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 The Impact of the Internet
• Looking to the Future:
Web 2.0 and Cloud
Computing
– The Web 2.0 platform will
enhance interactive
experiences including wikis
and blogs, and social
networking applications
– Cloud computing could
bring enormous computing
power to business and
personal Internet users

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 Outsourcing
• The Growth of
Outsourcing
– A firm that offers
outsourcing solutions is
called a service provider
– Application service
providers (ASP)
– Internet business
services (IBS)
• Also called managed
hosting

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 Outsourcing
• Outsourcing Fees
– A fixed fee model uses a set fee based on a
specified level of service and user support
– A subscription model has a variable fee based on
the number of users or workstations that have
access to the application
– A usage model or transaction model charges a
variable fee based on the volume of transactions
or operations performed by the application

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 Outsourcing
• Outsourcing Issues and Concerns
– Mission-critical IT systems should be outsourced
only if the result is a cost-attractive, reliable,
business solution that fits the company’s long-
term business strategy
– Outsourcing also can affect day-to-day company
operations and can raise some concerns

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 Outsourcing
• Offshore Outsourcing
– Offshore outsourcing – global outsourcing
– Many firms are sending IT work overseas at an
increasing rate
– The main reason for offshore outsourcing is the
same as domestic outsourcing: lower bottom-line
costs
– Offshore outsourcing, however, involves some
unique risks and concerns

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 In-House Software Development Options

• Make or Buy Decision

– The choice between developing versus purchasing
software often is called a make or buy, or build or
buy decision
– The company’s IT department makes, builds, and
develops in-house software
– A software package is obtained from a vendor or
application service provider.

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 In-House Software Development Options

• Developing Software In-House

– Satisfy unique business requirements
– Minimize changes in business procedures and
policies
– Meet constraints of existing systems
– Meet constraints of existing technology
– Develop internal resources and capabilities

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 In-House Software Development Options

• Purchasing a Software Package

– Lower costs
– Requires less time to implement
– Proven reliability and performance benchmarks
– Requires less technical development staff
– Future upgrades provided by the vendor
– Input from other companies

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 In-House Software Development Options

• Customizing a Software Package

1. You can purchase a basic package that vendors
will customize to suit your needs
2. You can negotiate directly with the software
vendor to make enhancements to meet your
needs by paying for the changes
3. You can purchase the package and make your
own modifications, if this is permissible under
the terms of the software license

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 In-House Software Development Options

• Creating User
Applications
– User application
– User interface
– Help desk or information
center (IC)
– Screen generators
– Report generators
– Read-only properties

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 Role of the Systems Analyst
• When selecting hardware and software,
systems analysts often work as an evaluation
and selection team
• The primary objective of the evaluation and
selection team is to eliminate system
alternatives that will not meet requirements,
rank the system alternatives that are feasible,
and present the viable alternatives to
management for a final decision
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 Analyzing Cost and Benefits
• Financial Analysis Tools
– Payback Analysis
– Return on investment
(ROI)
– Net present value (NPV)

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 Analyzing Cost and Benefits
• Cost-Benefit Analysis Checklist
– List each development strategy being considered
– Identify all costs and benefits for each alternative.
Be sure to indicate when costs will be incurred and
benefits realized
– Consider future growth and the need for
scalability
– Include support costs for hardware and software

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 Analyzing Cost and Benefits
• Cost-Benefit Analysis Checklist
– Analyze various software licensing options,
including fixed fees and formulas based on the
number of users or transactions
– Apply the financial analysis tools to each
alternative
– Study the results and prepare a report to
management

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 The Software Acquisition Process
• Step 1: Evaluate the Information System
Requirements
– Identify key features
– Consider network and web-related issues
– Estimate volume and future growth
– Specify hardware, software, or personnel
constraints
– Prepare a request for proposal or quotation

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 The Software Acquisition Process
• Step 2: Identify Potential Vendors or
Outsourcing Options
– The Internet is a primary marketplace
– Another approach is to work with a consulting
firm
– Another valuable resource is the Internet bulletin
board system that contains thousands of forums,
called newsgroups

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 The Software Acquisition Process
• Step 3: Evaluate the Alternatives
– Existing users
– Application testing
– Benchmarking - benchmark
– Match each package against the RFP features and
rank the choices

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 The Software Acquisition Process
• Step 4: Perform Cost-Benefit Analysis
– Identify and calculate TCO for each option you are
considering
– When you purchase software, what you are
buying is a software license
– If you purchase a software package, consider a
supplemental maintenance agreement

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 The Software Acquisition Process
• Step 5: Prepare a Recommendation
– You should prepare a recommendation that
evaluates and describes the alternatives, together
with the costs, benefits, advantages, and
disadvantages of each option
– At this point, you may be required to submit a
formal system requirements document and deliver
a presentation

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 The Software Acquisition Process
• Step 6: Implement the Solution
– Implementation tasks will depend on the solution
selected
– Before the new software becomes operational,
you must complete all implementation steps,
including loading, configuring, and testing the
software; training users; and converting data files
to the new system’s format

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 Completion of Systems Analysis Tasks

• System Requirements Document

– The system requirements document, or software
requirements specification, contains the
requirements for the new system, describes the
alternatives that were considered, and makes a
specific recommendation to management
– Like a contract
– Format and organize it so it is easy to read and use

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 Completion of Systems Analysis Tasks

• Presentation to Management
– Summarize the primary viable alternatives
– Explain why the evaluation and selection team
chose the recommended alternative
– Allow time for discussion and for questions and
answers
– Obtain a final decision from management or agree
on a timetable for the next step in the process

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 Completion of Systems Analysis Tasks

• Presentation to Management
– Depending on their decision, your next task as a
systems analyst will be one of the following
1. Implement an outsourcing alternative
2. Develop an in-house system
3. Purchase or customize a software package
4. Perform additional systems analysis work
5. Stop all further work

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 The Transition to Systems Design
• Preparing for Systems Design Tasks
– It is essential to have an accurate and
understandable system requirements document
• Logical and Physical Design
– The logical design defines the functions and
features of the system and the relationships
among its components
– The physical design of an information system is a
plan for the actual implementation of the system

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 Systems Design Guidelines
• Overview
– A system is effective if it supports business
requirements and meets user needs
– A system is reliable if it handles input errors,
processing errors, hardware failures, or human
mistakes
– A system is maintainable if it is flexible, scalable,
and easily modified

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 Systems Design Guidelines
• Overview
– User Considerations
• Carefully consider any point where users receive output
from, or provide input
• Anticipate future needs - Y2K Issue
• Provide flexibility
• Parameter, default

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 Systems Design Guidelines
• Overview
– Data Considerations
• Enter data as soon as
possible
• Verify data as it is entered
• Use automated methods
of data entry whenever
possible

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 Systems Design Guidelines
• Overview
– Data Considerations
• Control data entry access and report all entries or
changes to critical values – audit trail
• Log every instance of data entry and changes
• Enter data once
• Avoid data duplication

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 Systems Design Guidelines
• Overview
– Architecture considerations
• Use a modular design
• Design modules that perform a single function are
easier to understand, implement, and maintain

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 Systems Design Guidelines
• Design Trade-Offs
– Design goals often conflict with each other
– Most design trade-off decisions that you will face
come down to the basic conflict of quality versus
cost
– Avoid decisions that achieve short-term savings
but might mean higher costs later

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 Prototyping
• Prototyping Methods
– System prototyping
– Design prototyping
– Throwaway prototyping
– Prototyping offers many
benefits
– Consider potential
problems

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 Prototyping
• Prototyping Tools
– CASE tools
– Application generators
– Report generators
– Screen generators
– Fourth-generation language (4GL)
– Fourth-generation environment

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 Prototyping
• Limitations of Prototypes
– A prototype is a functioning system, but it is less
efficient than a fully developed system
– Systems developers can upgrade the prototype
into the final information system by adding the
necessary capability
– Otherwise, the prototype is discarded

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 Software Development Trends
• Views from the IT Community
– Software quality will be more important than ever
– Project management will be a major focus of IT
managers

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 Software Development Trends
• Views from the IT Community
– Service-oriented architecture (SOA)
• Loose coupling
– Growth in open-source software
– Developers will use more Web services
– Programmers will continue to use dynamic
languages

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 Chapter Summary
• This chapter describes system development
strategies, the preparation and presentation of
the system requirements document, and the
transition to the systems design phase of the SDLC
• An important trend that views software as a
service, rather than a product, has created new
software acquisition options
• Systems analysts must consider Web-based
development environments

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 Chapter Summary
• The systems analyst’s role in the software
development process depends on the specific
development strategy
• The most important factor in choosing a development
strategy is total cost of ownership (TCO)
• The process of acquiring software involves a series of
steps
• A prototype is a working model of the proposed
system

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 Chapter Summary
• Chapter 7 complete

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