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Parts of Ms Excel (q1)

This document describes the key parts of a Microsoft Excel spreadsheet including the workbook, worksheets, cells, rows, columns, and other interface elements like the title bar, menu bar, and formula bar. A workbook contains one or more worksheets made up of a grid of rows and columns that intersect to form cells. Each cell has a unique address defined by its column letter and row number that allows data or formulas to be entered into that location. Users can navigate between cells using arrow keys, scroll bars, page keys or by clicking cells, and between worksheets by selecting the relevant sheet tab at the bottom of the Excel window.

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Juliana Cabusas
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9K views27 pages

Parts of Ms Excel (q1)

This document describes the key parts of a Microsoft Excel spreadsheet including the workbook, worksheets, cells, rows, columns, and other interface elements like the title bar, menu bar, and formula bar. A workbook contains one or more worksheets made up of a grid of rows and columns that intersect to form cells. Each cell has a unique address defined by its column letter and row number that allows data or formulas to be entered into that location. Users can navigate between cells using arrow keys, scroll bars, page keys or by clicking cells, and between worksheets by selecting the relevant sheet tab at the bottom of the Excel window.

Uploaded by

Juliana Cabusas
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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PARTS OF MS

EXCEL
The Excel window
• Many items you see on the Excel XP screen are standard in most other
Microsoft software programs like Word, PowerPoint, and previous
versions of Excel, while some elements are specific to Excel XP.
Workbook
• Also called a spreadsheet, the workbook is a unique file created by
Excel XP.
Title bar

• The title bar displays both the name of the application and the name of
the spreadsheet.
Menu bar
• The menu bar displays all of the menus available for use in Excel XP.
The contents of any menu can be displayed by left-clicking the menu
name.
Toolbar

• Some commands in the menus have pictures or icons associated with


them. These pictures may also appear as shortcuts in the toolbar.
Column headings
Each Excel spreadsheet contains 256 columns. Each column is named
by a letter or combination of letters.
Row headings
• Each spreadsheet contains 65,536 rows. Each row is named by a
number.
Name box
• This shows the address of the current selection or active cell.
Formula bar
• The formula bar isplays information entered—or being entered as you
type—in the current or active cell. The contents of a cell can also be
edited in the formula bar.
Cell
• A cell is an intersection of a column and row. Each cell has a unique
cell address. In the picture above, the cell address of the selected cell
is B3. The heavy border around the selected cell is called the cell
pointer.
Navigation buttons and sheet tabs
• Navigation buttons allow you to move to another worksheet in an
Excel workbook. They are used to display the first, previous, next, and
last worksheets in the workbook.
• Sheet tabs separate a workbook into specific worksheets. A workbook
defaults to three worksheets. A workbook must contain at least one
worksheet.
Workbooks and worksheets
A workbook automatically shows in the workspace when you open
Microsoft Excel XP. Each workbook contains three worksheets. A
worksheet is a grid of cells consisting of 65,536 rows by 256 columns.
Spreadsheet information—text, numbers, or mathematical formulas—is
entered into different cells.
• Column headings are referenced by alphabetic characters in the gray
boxes that run across the Excel screen, beginning with column A and
ending with column IV.
• Rows are referenced by numbers that appear on the left and then run
down the Excel screen. The first row is named row 1, while the last
row is named 65536.
Important terms
• A workbook is made up of three worksheets.
• The worksheets are labeled Sheet1, Sheet2, and Sheet3.
• Each Excel worksheet is made up of columns and rows.
• In order to access a worksheet, click the tab that says Sheet#.
The cell
• An Excel worksheet is made up of columns and rows. Where these
columns and rows intersect, they form little boxes called cells. The active
cell—or the cell that can be acted upon—reveals a dark border. All other
cells reveal a light gray border. Each cell has a name. Its name is
comprised of two parts: the column letter and the row number.
• In the following picture, the cell C3—formed by the intersection of
column C and row 3—contains the dark border. It is the active cell.
Important terms
• Each cell has a unique cell address composed of a cell's column and
row.
• The active cell is the cell that receives the data or command you give
it.
• A darkened border, called the cell pointer, identifies it.
Moving around the worksheet
• You can move around the spreadsheet in several ways.

To move the cell pointer:


• To activate any cell, point to a cell with the mouse and click.
• To move the pointer one cell to the left, right, up, or down, use the
keyboard arrow keys.
To scroll through the worksheet:
• The vertical scroll bar located along the right edge of the screen is
used to move up or down the spreadsheet. The horizontal scroll
bar located at the bottom of the screen is used to move left or right
across the spreadsheet.
• The PageUp and PageDown keys on the keyboard are used to move
the cursor up or down one screen at a time. Other keys that move the
active cell are Home, which moves to the first column on the current
row, and Ctrl+Home, which moves the cursor to the top-left corner of
the spreadsheet, or cell A1.
To move between worksheets:
• As mentioned, each workbook defaults to three worksheets. These
worksheets are represented by tabs—named Sheet1, Sheet2 and
Sheet3—that appear at the bottom of the Excel window.
To move from one worksheet to another:
• Click the sheet tab—Sheet1, Sheet2 or Sheet 3—you want to display.

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