Information Technology

Introduction to Ms Excel
Educator: Mrs. Austin M.Ed., B.Ed.

Business & Computing Department Excel Intro grade 10 & 12H 2019
 Introduction to Microsoft Excel
Objectives:
 To define spreadsheets and explain

basic functionality
 To introduce the basic features of

Excel
• Vocabulary
• Entering Data
• Formatting Data
• Precision vs. Display
• Operators & Order of Precedence

Business & Computing Department Excel Intro grade 10 & 12H 2019
Spreadsheet: Electronic sheet of paper
organized by columns & rows
The advantage of an electronic spreadsheet is it
allows you to easily change data and have all
“related” calculations automatically update..

Business & Computing Department Excel Intro grade 10 & 12H 2019
Spreadsheets in Excel are referred to as worksheets.
A workbook file may contain may worksheets. Sizing
Buttons
Help Button
Quick Access
Toolbar
Home
Ribbon Tabs Ribbon
Formula Bar
Name Box
Column Letter
Headings
Fx Insert
Function
Contents of
Button
Active Cell displayed
on Formula Bar
Row Numbers

Scroll Bars

Sheet Tabs Insert Worksheet

View Buttons Zoom
Button

Business & Computing Department Excel Intro grade 10 & 12H 2019
 Each box is referred to as a “cell”. Cells may contain
Labels, Values or Formulas that result in a value or
label. A cell is identified first by its column letter and
then by its row number
Columns

Rows Cell D2
Contains
the Formu
= B2*C2
Labels

Business & Computing Department Excel Intro grade 10 & 12H 2019
 One can also write formulas that refer to
cells on other worksheets – Sheetname!
Cell-Reference
input!B1*input!B3 + A1
When referencing a cell
on the same
spreadsheet as the
active cell the sheet
name is not required.

Sheets may be named and displayed with different colors tabs,

The order of the worksheets may be modified as well.

Business & Computing Department Excel Intro grade 10 & 12H 2019
 File tab – opens menus for opening and
saving Files, and modifying Excel Options

Quick Access Toolbar can be

customized to include icons to frequently
Used features such as Print Preview

Home Ribbon use to change fonts, justify text, insert

rows etc. Ribbons are organized into Groups of similar tasks
such as the Font group or the Number group. In addition, there
are other ribbons containing groups/buttons for laying out pages
using the review features etc.

Business & Computing Department Excel Intro grade 10 & 12H 2019
 H i gh l i gh t yo u r
da t a , s e l e c t a
Chart type and
$7.00 Edit & its
$6.00 done!
$5.00
$4.00
$3.00
$2.00
$1.00
$-
cereal milk eggs cheese meat pasta

Business & Computing Department Excel Intro grade 10 & 12H 2019
The “Power” of using Spreadsheet Applications
=B2*C2

 Each entry can be related to other values by

including cell referencing in formulas.
 Formula values are automatically updated
when a referenced value changes
 Formulas can be copied
 Charts can be easily generated

Business & Computing Department Excel Intro grade 10 & 12H 2019
 Formulas
 A formula is a sequence of values, cell
references and operators that produce a new
value.
= E8 + 3*(E10 - E11)
 Formulas always start with an equal sign =
 In addition a formula can also contain built-
in functions like SUM, AVERAGE, IF,
COUNTIF, etc. =Sum(A2:A8)*2

Business & Computing Department Excel Intro grade 10 & 12H 2019
 Functions
 =SUM(A1:A8)
 =PRODUCT(A1:A2)

 =AVERAGE(A1:B8)

 =COUNTA(A1:A8)

ABSOLUTE CELL REFERENCE

=E10*$A$3

Business & Computing Department Excel Intro grade 10 & 12H 2019
 Things you need to know when writing
formulas in Excel

 Data precision vs. cell

display
 Types of operators that can
/ ≤ −
be used
 Order of precedence of

operators =B2+B3*B1/B8^2

Business & Computing Department Excel Intro grade 10 & 12H 2019
 In order to write Excel formulas we also
need to use the correct Operator Symbols
Formulas contain two types of components:
 Operators: Operations to be performed

Arithmetic operators: * / + - ^
Relational operators: >, <, <=, >=,< >,=
 Operands: Values to be operated on
Addition
= B2 + 5 Operator

Operands

Business & Computing Department Excel Intro grade 10 & 12H 2019
Precedence of Operators
 ( ) Parenthesis is a special operator that forces
evaluation of the expression inside it first
 Exponentiation (2^3 8)
 Arithmetic operators: Multiplication & Division
 Multiplication & Division have equal precedence and
are evaluated from left to right
 Arithmetic operators: Addition & Subtraction
 Addition & Subtraction have equal precedence and are
evaluated from left to right
 Relational operators have a lower precedence than
arithmetic operators

Business & Computing Department Excel Intro grade 10 & 12H 2019
Precision: number of decimal places stored in the
computer.
Formatted Display: number of decimal places that
appear in a cell
Type in a cell : =1/8
display in cell Does the addition appear
to be correct in col B?

What value results for

each - if multiplied by
1000?

Business & Computing Department Excel Intro grade 10 & 12H 2019
Formatting affects display not the
precise value:

Formatting
Number Group

Percent Decimal Display

Currency Commas

Business & Computing Department Excel Intro grade 10 & 12H 2019
 Values can also be used to display dates

 Dates are values that can be

entered in several formats:
January 27, 2013 or 1/27/2013
 Excel converts these dates to a
numerical representation
(1/22/2013  41301)
 Thus dates may be used in
formulas: =A1–B1 will result in
the value 5

Note: To do arithmetic calculations with dates if you type =1/27/2013-

1/22/2013 directly in a cell it does not interpret it a date – cell references
must be used.

Business & Computing Department Excel Intro grade 10 & 12H 2019
 Walkthrough: Building a Simple
Spreadsheet
• Entering labels and values
• Formatting cells
– font, size, style, color, borders, alignment
– Numeric Format, Currency, Decimal Places
– text wrap, center titles
– Column widths, row height
• Inserting/Deleting rows and columns and sheets
• Writing a simple formula & modify decimal display
• Create a simple chart
• Sheet tabs
– Creating a new worksheets in a workbook (“new sections in a
document”, Naming Sheets

Business & Computing Department Excel Intro grade 10 & 12H 2019
 Microsoft Excel Vocabulary

Business & Computing Department Excel Intro grade 10 & 12H 2019
 Follow-Assignments:
 Read the chapters of the Course Notes

 Complete assignments on pages :

Business & Computing Department Excel Intro grade 10 & 12H 2019