PASSPORT AUTOMATION SYSTEM

Abstract
• Effective dispatch of passport to all of the applicants.
• A comprehensive approach to minimize the manual work and schedule resources, time in a
cogent manner.
• The core of the system is to get the online registration form (with details such as name,
address etc.,) filled by the applicant whose testament is verified for its genuineness by the
Passport Automation System with respect to the already existing information in the database.
• After the first round of verification done by the system, the information is in turn forwarded
to the regional administrator's (Ministry of External Affairs) office.
• The application is then processed manually based on the report given by the system, and any
forfeiting identified can make the applicant liable to penalty as per the law.
• The system also provides the applicant the list of available dates for appointment to
'document verification' in the administrator's office, from which they can select one.
• The system forwards the necessary details to the police for its separate verification whose
report is then presented to the administrator.
• The administrator will be provided with an option to display the current status of
application to the applicant, which they can view in their online interface.
• After all the necessary criteria have been met, the original information is added to the
database and the passport is sent to the applicant.
 Problem statements
Passport Automation System is used in the effective dispatch of passport to all of the
applicants. This system adopts a comprehensive approach to minimize the manual
work and schedule resources, time in a cogent manner. The core of the system is to get
the online registration form (with details such as name, address etc.,)  filled by the
applicant whose testament is verified for its genuineness by the Passport Automation
System with respect to the already existing information in the database. This forms the
first and foremost step in the processing of passport application. After the first round
of verification done by the system, the information is in turn forwarded to the regional
administrator's (Ministry of External Affairs) office. The application is then processed
manually based on the report given by the system, and any forfeiting identified can
make the applicant liable to penalty as per the law. The system also provides the
applicant the list of available dates for appointment to 'document verification' in the
administrator's office, from which they can select one. The system forwards the
necessary details to the police for its separate verification whose report is then
presented to the administrator. The administrator will be provided with an option to
display the current status of application to the applicant, which they can view in their
online interface. After all the necessary criteria has been met, the original information
is added to the database and the passport is sent to applicant. 
 Introduction
Passport Automation System is an
interface between the Applicant and the
Authority responsible for the Issue of
Passport. It aims at improving the efficiency in
the Issue of Passport and reduces the
complexities involved in it to the maximum
possible extent
 Purpose

  If the entire process of 'Issue of Passport' is done in a

manual manner then it would take several months for
the passport to reach the applicant. Considering the
fact that the number of applicants for passport is
increasing every year, an Automated System becomes
essential to meet the demand. So this system uses
several programming and database techniques to
elucidate the work involved in this process. As this is a
matter of National Security, the system has been
carefully verified and validated in order to satisfy it. 
 Scope
• The System provides an online interface to the user
where they can fill in their personal details and submit the
necessary documents (may be by scanning).
• The authority concerned with the issue of passport can
use this system to reduce his workload and process the
application in a speedy manner.
• Provide a communication platform between the
applicant and the administrator.
• Transfer of data between the Passport Issuing Authority
and the Local Police for verification of applicant's information.
• Users/Applicants will come to know their status of
application and the date in which they must subject
themselves for manual document verification.
 Product Perspective

The Passport Automation System acts as an

interface between the 'applicant' and the
'administrator'. This system tries to make the
interface as simple as possible and at the
same time not risking the security of data
stored in. This minimizes the time duration in
which the user receives the passport.
 Software Interface

• Front End Client - The applicant and

Administrator online interface is built using
ASP.NET.
• Web Server – SQL Server
• Back End - SQL
 Hardware Interface

 
• The server is directly connected to the client
systems. The client systems have access to the
database in the server. 
 System Functions
• Secure Registration of information by the Applicants.
• Schedule the applicants an appointment for manual
verification of original documents.
• Panel for Passport Application Status Display by the
Administrator.
• SMS and Mail updates to the applicants by the
administrator.
• Administrator can generate reports from the information
and is the only authorized personnel to add the eligible
application information to the database.
 
 User Characteristics
• Applicant - They are the people who desire to obtain the
passport and submit the information to the database.
• Administrator - He has the certain privileges to add the passport
status and to approve the issue of passport. He may contain a
group of persons under him to verify the documents and give
suggestion whether or not to approve the dispatch of passport.
• Police - He is the person who upon receiving intimation from the
PAS, perform a Personal verification of the applicant and see if he
has any criminal case against him before or at present. He has
been vetoed with the power to decline an application by
suggesting it to the Administrator if he finds any discrepancy with
the applicant. He communicates via this PAS.
Use Case Model
Class diagram
Sequence diagram
Sequence diagram for admin panel
Activity diagram for new registration
Activity diagram for check status
Activity diagram for admin panel
Collaboration diagram for new registration
Collaboration diagram for check status
Collaboration diagram for Admin panel