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Project Management: Amen, Angielyn T. Villanueva, Hannah Gianne D

Project management involves coordinating activities to achieve objectives within constraints of time, cost, and resources. It is a temporary process with defined start and end times. Project management methodologies help standardize processes to reduce risks and avoid duplication. A project ecosystem considers both internal organizational factors and external environmental factors that influence projects. Project managers fill critical roles as integrators, communicators, and leaders to coordinate project activities and ensure projects are completed on time, on budget, and within scope.

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Angielyn Troyo Amen
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77 views

Project Management: Amen, Angielyn T. Villanueva, Hannah Gianne D

Project management involves coordinating activities to achieve objectives within constraints of time, cost, and resources. It is a temporary process with defined start and end times. Project management methodologies help standardize processes to reduce risks and avoid duplication. A project ecosystem considers both internal organizational factors and external environmental factors that influence projects. Project managers fill critical roles as integrators, communicators, and leaders to coordinate project activities and ensure projects are completed on time, on budget, and within scope.

Uploaded by

Angielyn Troyo Amen
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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PROJECT

MANAGEMENT
Prepared by
Amen, Angielyn T.
Villanueva, Hannah Gianne D.
What is a Project?

A temporary process, which has a clearly defined start


and end time, with a set of tasks and a budget,
developed to accomplish a well-defined objective.

Is a temporary endeavor undertaken to create a


unique product or service.
What is a Project Management?

A unique process consisting of a set of coordinated and


controlled activities with start and finish dates, undertaken to
achieve an objective conforming to specific requirements,
including constraints of time, cost and resources.

Project Management is the application of knowledge, skills,


tools, and techniques to a broad range of activities in order to
meet the requirements of a particular project.
Project Management Characteristics

• Coordinated and controlled activities


• A temporary organization
• A time and cost constrained operation
• Application of knowledge, skills, tools, and
techniques
Types of Project Management
Lean Project Management
Waterfall Project Management
This methodology is all about avoiding waste,
Steps are linear and progress flows in both of time and of resources. The principles of
one direction, like a waterfall. Each this methodology were gleaned from Japanese
task needs to be completed before the manufacturing practices. The main idea behind
next one starts. Attention to task them is to create more value for customers with
sequences and timelines are very fewer resources.
important in this type of project
management.

Agile Project Management


Agile project management is an
iterative process focused on the
continuous monitoring and
improvement of deliverables. High-
quality deliverables are a result of
providing customer value, team
interactions, and adapting to current
business circumstances.
Project Challenges
• Objectives not properly defined.
• Insufficient planning and coordination of resources
• Poor estimation of duration and cost
• Incomplete, unrealistic and outdated project plans
• Lack of communication
• Inadequate definition and acceptance of roles
• Poor commitment to the project by the team
• Weak control processes
• Lack of risk analysis
• Lack of good quality controls
A project management
methodology can help
development organizations
meet their strategic goals by
standardizing processes,
reducing risks, and avoiding
duplication of efforts.
Project Ecosystem

Development Projects must operate in a


broader environment, project managers
need to consider projects within this
greater context.

Project don’t exist in isolation they are Project


Management
influence by two strong factors:
Internal and External Environment
Internal Environment

External Environment
Project Ecosystem

Internal: policies and procedures,


compensation, benefits, standards,
access and use of technology and general
organizational culture

External: donor and government Project


Management
requirements, international and local
regulations, local infrastructure, limited
Internal Environment
availability of skills, or a competitive labor
market.
External Environment
Project Constraint

Quality - achieving the Scope - the boundaries


expectation of the of the project
stakeholders

Scope

Quality
Cost - funding available Time - time to complete
to cover all expenses of the project activities
the project
Cost Time
Project Management Cycle
Six Distinct Phases:
Project Charter Evaluate Project Report Project Evaluation
Organize Project Team Quality Control Project Final Reports
Project Kick off Issues/Risk Monitoring Closing Contracts
Project Management Plans Team Evaluation Administrative Close
Project Plan Approval Variance Analysis Team Reassignments
Communicate Plans Determine need for Changes Distribute Lessons Learned

Initiate Plan Implement Monitor Adapt Close

Project Concept Develop Project Team Review Performance Report


Concept Approval Assign Work Review Change Requests
Project Proposal Contract Management Develop Proposals for Changes
Proposal Approval Procurement Processes Approval of Proposed Changes
Project Negotiations Quality Assurance Update Project Plans
Project Contract Communications Capture Lessons Learned
Project Management Cycle
Project Management Processes
Process is defined as a collection of related, structured activities or
task that produce a specific result.
There are nine management processes that are relevant to development projects. Theses are
designed to help manage the different elements of a project. Different projects may have different
needs from each process.

• Scope Management
• Schedule Management
• Budget Management
• Quality Management
• Team Management
• Stakeholder Management
• Information Management
• Risk Management
• Contract Management
Project Management Processes
Scope Schedule Budget Quality
Management Management Management Management

Core Processes

Initiate Plan Implement Monitor Adapt Close

Supporting Processes

Team Stakeholder Information Risk Contract


Management Management Management Management Management
Project Manager and Responsibilities

Project managers (PMs) are


responsible for planning, organizing,
and directing the completion of specific
projects for an organization while
ensuring these projects are on time, on
budget, and within scope.
Project Manager Roles
There are three critical roles of the project manager:

• Integrator – ensures all the project activities,


strategies and approaches are an integrated effort.

• Communicator – most of the work is spent here,


communicating with all stakeholders and building the
right support and relationships.

• Leader – motivating and inspiring a team to deliver


the project work by providing a vision and direction

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