WRITING LETTERS

IN ENGLISH
Ranah Minang,
May 2011
Dear Santi:

This is to inform
BY. Yalmiadi, S.S. M.Pd
you that this Ju
I will have a lo ne
ng holiday, the
I plan to visit y re fo re
ou in Singapore
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.................... English Department
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........................ Dharma Andalas University
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With Love

Uda Roni

by Yalmiadi, S.S. General English Class

2011 1
TYPES & DEFINITION OF
LETTER
1. Formal Letter (Business Letter). It is a letter sent from;
- office to office
- individual to office
- office to individual

2. Informal Letter Personal/Friendly Letter)

It is a letter sent to;
- friends
- family members
- relatives

by Yalmiadi, SS, M.Pd 2

 PARTS OF LETTER

Heading
Heading

Inside address
The salutation

The salutation
BUSINESS Inside Address
LETTER PERSONAL
The body of the letter LETTER
The body of the letter
The complementary
closing The complementary
closing

The signature
The signature

by Yalmiadi, SS 3
Sample of Business letter
Heading

Inside address

Salutation

Body

Complimentary closing

Signature

by Yalmiadi, SS 4
PARTS OF LETTER
PARTS BUSINESS LTR PERSONAL LTR

Heading Yes Yes

Inside Address Yes No

The Salutation Yes Yes

Body of the letter Yes Yes

Complementary Closing Yes Yes

Signature Yes Yes

by Yalmiadi, SS 5
PARTS OF AN E-Mail
Heading

Opening

E-MAIL Action

Closing

(The complementary
closing)

by Yalmiadi, SS 6
Writing date of letter
BRITISH STYLE AMERICAN STYLE
12th June, 2010 June 12th, 2010
12 June 2010 June 12, 2010

Writing Business Salutations

WHEN WRITING TO A: USE THE FOLLOWING
SALUTATION:
Company Gentlemen:
Man Dear Mr. Supriadi: / Sir:
Men Dear Sirs:
Single Woman Dear Miss Susanti:
Married Woman Dear Madam:

Note: British Style uses comma (,) after salutation!

by Yalmiadi, SS 7
Writing Personal Salutations
WHEN WRITING TO A: USE THE FOLLOWING
SALUTATION:
Friend Dear Susan:
Dear Ahmad:
Single Woman Dear Miss Susanti:
Married Woman Dear Mrs Handoko:
Dear Uncle Anto:
Dear Aunt Iroih:
My beloved Mother/Son:
Hello Ari:
Hi Shelly:
Arif, My good friend:

Note: British Style uses comma (,) after salutation!

by Yalmiadi, SS 8
Writing Complementary Closing
FORMALITY BRITISH AMERICAN
Very formal Yours respectfully, Respecfully yours,
Formal Yours trully, Very trully yours,
Informal Sincerely, Sincerely yours,
Friendly Cardially, Cardially yours,
With best wishes, With best regards,
Your beloved son Lovingly daugter
Love, With love,
Etc. Etc.

Note: British and American Styles use comma (,) after salutation!

by Yalmiadi, SS 9
 STYLES OF
BUSINESS LETTER
Six most common styles of business letters are:
1. FULL BLOCK STYLE / Bentuk lurus penuh

2. BLOCK STYLE / bentuk lurus

3. SEMI BLOCK STYLE / bentuk setengah lurus

4. INDENTED STYLE / bentuk bertakuk

5. SIMPLIFIED STYLE / bentuk yang disederhanakan

6. HANGING INDENTATION STYLE / bentuk alinea menggantung

English Correspondence by Yalmiadi, SS 10

NOW YOU

Please write your very

own business letter
correctly, neatly and,
beautifully !

by Yalmiadi, SS 11
THANK YOU
ANY QUESTION PLEASE?