THE FIVE STAGES OF

PROJECT LIFE CYCLE

(PRESENTOR: JOEFEL J. SEVILLEJO)
 FIRST STAGE
PROJECT INITIATION
• This is the starting phase of your project when you must prove the
project has value and is feasible.
• This stage of the project culminates in a project kickoff meeting.
 SECOND STAGE
PROJECT PLANNING
• The second stage occurs after the project has been approved.
• During this phase, the work required to complete the project,
which is known as the project scope, is defined using a work
breakdown structure (WBS).
 THIRD STAGE
PROJECT EXECUTION
• The third stage is project execution, which is where the majority
of the work happens.
• Complete the project activities and milestones to produce the
deliverables to the client’s or stakeholder’s satisfaction by
following the original plan.
 FOURTH STAGE
PROJECT MONITORING AND CONTROL
• The fourth stage is project monitoring and control, which occurs
at the same time as the execution phase of the project.
• It involves monitoring the progress and performance of the
project to ensure sure that it stays on schedule and within
budget.
 FIFTH STAGE
PROJECT CLOSURE
• The fifth stage is project closure, in which the final deliverables
are presented to the client or stakeholder.
• At this point the project manager and team can conduct a post-
mortem to evaluate the lessons learned from the project and
learn from the experience.
 DETAILED EXPLAINATION
FIVE STAGES OF PROJECT LIFE CYCLE
INITIATION PHASE
(PRESENTOR: DIANNE TECSON)
The initiation phase is the beginning of the project and is
the first phase in the project management life cycle.

Other questions to be answered in the initiation phase includes the

following:
 Why this project?
 Is it feasible?
 Who are possible partners in this project?
 What should the results be?
 What are the boundaries of this project (what is outside the scope of
the project)?
In the initiation phase, the project partners enter a
(temporary) relationship with each other. To prevent the
development of false expectations concerning the results of
the project, it makes sense to explicitly agree on the type of
project that is being started:

 a research and development project;

 a project that will deliver a prototype or ‘proof of concept’;
 a project that will deliver a working product.
1. Develop a Business Case
The form helps you to document the results of your
Project Review, by stating whether the:

•Project is currently delivering to schedule

•Budget allocated was sufficient at this point

•Deliverables have been produced and approved

•Risks have been controlled and mitigated

2. Undertake a Feasibility Study
You can use this Feasibility Study template to:

• Research the business problem or opportunity

• Document the business requirements for a solution

• Identify all of the alternative solutions available

• Review each solution to determine its feasibility

3. Establish the Project Charter
This Project Charter template will help you to:

• Identify the project vision and objectives

• Define the complete scope of the project

• List all of the critical project deliverables

• State the customers and project stakeholders

4. Appoint the Project Team

This Job Description template will help you to:

• Define the real purpose of the role

• List the key responsibilities of the role

• Define who this role will be reporting to

• Create a detailed Organizational Chart

5. Set up the Project Office

This Project Office checklist will help you to:

• Identify the right location for your PMO team

• Ensure that you have the correct infrastructure

• Procure the right PMO equipment and tools

• Define the PMO roles and responsibilities

6. Perform a Phase Review
The form helps you to document the results of your Project
Review, by stating whether the:
• Project is currently delivering to schedule

• Budget allocated was sufficient at this point

• Deliverables have been produced and approved

• Risks have been controlled and mitigated

 PLANNING PHASE
(PRESENTOR: BRYAN IVANN MACASINAG)
WHAT IS PROJECT PLANNING?
The project planning phase of

project management is where a

project manager builds the project

roadmap, including the project

plan, project scope, project

schedule, project constraints,

work breakdown structure, and

risk analysis.
Planning provides questions like:

• What product(s) or service(s) will we deliver?

• How much will the project cost?

• How can we meet the needs of our stakeholders?

• How will progress be measured?

Purpose of Project Planning
• Communicates deliverable
• Timing and schedules
• Team roles and responsibilities
• Think through potential risks and
hang-ups that could occur during
the project
• Determines how smoothly your
project moves through the life
cycle.
What is a Project Plan?

A set of documents that can change over the course of a

project. The plan provides an overall direction for the

project. If unexpected issues arise (e.g. delivery delays), the

plan can be adjusted by the project manager. 

Project Planning Process
1. Create a scope statement
2. Create a statement of work
3. Conduct Research
4. Create a Project Plan
5. Create a Project Schedule
6. Review and approve the Plan
The project planning phase is a roadmap for project managers—from pre-
planning and meeting with stakeholders, to research, drafting, scheduling,
and receiving final approval. All of these steps and subtasks help contribute
to a successful project that aligns with the sponsor’s vision and overall
objectives.
EXECUTION PHASE
(PRESENTOR: AMORA C. ARONG)
What is
 TASK MANAGEMENT
This involves monitoring and reporting to make sure the task is being
executed within the timeframe of the planned schedule. 
 SCHEDULE MANAGEMENT
• Effective Schedule management means greater productivity.
• Set goals, priorities and deadlines
 
 COST MANAGEMENT
• Is concerned with the process of finding the right project and carrying
out the project the right way.
• It includes activities such as planning, estimating, budgeting, financing,
funding, managing, controlling, and benchmarking costs so that the
project can be completed within time and the approved budget and the
project performance could be improved in time.
 QUALITY MANAGEMENT
• Is the act of overseeing all activities and tasks needed to maintain a desired level of
excellence.
• Includes the determination of a quality policy, creating and implementing quality
planning and assurance, and quality control and quality improvement.
 CHANGE MANAGEMENT
• A process for improving business processes, budget allocation and
operations in an organization. 
 PROCUREMENT MANAGEMENT
• Is the project that can be done without having to purchase, rent or
contract with outside resources. 
• Managing the various relationships with vendors and suppliers
 RESOURCE MANAGEMENT
• Is acquiring, allocating and managing the resources, such as individuals
and their skills, finances, technology, materials, machinery and
natural resources required for a project. 
• Ensures that internal and external resources are used effectively on
time and to budget.
 COLLABORATION
• Is a method by which teams and team leaders plan, coordinate, control
and monitor the project they are working on. 
MONITOR & CONTROL
(PRESENTOR: JUNISA ROSE FUENTES)
IN MANAGING A PROJECT, WHAT IS
MONITORING AND CONTROL?
BUDGET TIMELINE
 PROJECT CONTROL
are a set of tools, processes and people skills that are used together to help
project managers have the right information, at the right time, to make the right
decision.
• Project strategy
• Methodology
• Schedule
• Cost estimates
• Risk management
• Project documentation
• General oversight
• Quality
• Resources
 PROJECT CONTROL
• are key to a strong project
plan.

•  help to answer important

questions about the project.

• are about managing project

scope, cost and timeline. 
 REPORTING
• allows project managers to track progress
• provides data for stakeholders during presentations that keep them in the loop

A status report for a project will generally include

the following:
•The work that’s been completed
•The plan for what will follow
•The summary of the project budget and schedule
•A list of action items
•Any issues and risks, and what’s being done about
them
 CLOSING PHASE
(PRESENTOR: ANNAMAE H. SANCHEZ)
WHAT IS PROJECT CLOSURE?
The closing phase of project
management is the final
phase of the project lifecycle.
This is the stage where all
deliverables are finalized and
formally transferred, and all
documentation is signed off,
approved, and archived.
 5 steps to closing a project
The closing phase of project management involves several steps. Work
through the following checklist to ensure your project is successfully
completed.
1. Transfer Deliverables
2. Confirm Completion
3. Review Documentation
4. Release Resources
5. Do a Post-Mortem
 Transfer Deliverables
The first step to closing out your project is to finalize and
transfer the project deliverables to the client. Go through
your project plan to identify all deliverables and make sure
they have been fully completed and handed off.
 Confirm Completion
To confirm the project’s completion, you will need to obtain
approvals for the project deliverables (i.e., all stakeholders
must agree that you delivered on all parts of the project
plan) with official sign-offs from the project stakeholders.
 Review Documentation
Once you have completed the project hand-off and received
approvals from the clients, you can begin closing out your
contracts.
 Release Resources
Formally release resources from the project, including
suppliers, contractors, team members, and any other
partners. Notify them of the end of the project, confirm any
final payments or obligations, and officially release them so
they are free to work on other projects.
 Do a Post-Mortem
A post-mortem or project review is one of the most valuable
steps of the project closure process. This is a time to review
the successes, failures, and challenges of the project and
identify opportunities for improvement going forward.
THANK
YOU!!!
 END OF PRESENTATION
REFERENCES
• https://www.projectmanager.com/project-management
• https://www.workfront.com/project-management/life-cycle/planning
• https://www.lucidchart.com/blog/nailing-the-project-management-closure-
process