Overview – Guide to Developing Safety Improvement Plan

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Enhanced RESAP: Guide for Developing Safety Improvement Plans – update: 12-27-2010
 Safety Improvement Plan - Overview

Why do it?
► A safety improvement plan helps formalize planned improvement efforts into an on-going
safety improvement cycle to address and monitor progress in key focus areas
► As with other critical performing areas, improving safety performance requires a planned,
disciplined and managed approach. This is facilitated from an effective and structured safety
improvement plan.

 Establishes incremental improvement milestones for achievement

between the full assessment cycle;
 Engages leadership to focus on the critical barriers and priorities
hindering safety performance;
 Demonstrates leadership commitment and accountability to achieve
Safety
planned safety improvement;
improvement
plan benefits  Provides the means to monitor and review progress on safety
improvement efforts;
 Provides a mechanism to increase employee involvement in safety
improvement activities; and,
 Fosters employee communication by providing a common direction and
commitment to achieving safety improvement initiatives.

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Enhanced RESAP: Guide for Developing Safety Improvement Plans – update: 12-27-2010
Building a Safety Improvement Plan

Safety Improvement Plan

Mission
Principles & Purpose
Success Drivers
Priority Initiatives
Responsibilities
Schedule
Follow up Desired State

1. Clear direction
2. Leadership expectations
3. Measurement structure
Current State
4. Continuous improvement
process
1. Honest assessment of the current
state
2. Review performance measures
3. Assessment of risk
4. Employee feedback

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Enhanced RESAP: Guide for Developing Safety Improvement Plans – update: 12-27-2010
Preparing for the Plan

► Consider how the annual plan will Key Guidelines

be prepared
Ensure leadership engagement in the plan
• Decide on a planning development
process?
Focus on what is important
► Who will be involved in the plan
development Keep it simple – focus on achieving sustain
improvement
• Who will guide and champion
the effort? Involve employee participation

► Decide when will the planning Apply a collaborate approach

process occur Create buy-in and support
• Annually
Give attention on achieving measurable
• Comprehensive view after full results
three-year assessment
Build discipline in execution
► What help do we need?
Monitor and communicate progress

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Enhanced RESAP: Guide for Developing Safety Improvement Plans – update: 12-27-2010
 Scan Opportunities for Improvement

Sources for Safety Improvement Plan

• How effective are our

leadership practices?
Enhance leadership • What is the current state of our
& culture organization culture?
• How does our leadership and
culture impact safety?
• How can we strengthen our
current safety practices ?
Address key Safety • What areas do our formal &
attention areas Strengthen safety self assessments show need
Improvement
(assessment practices improvement?
Plan
process results) (best practices) • What safety best practices can
we apply?
• What have we learned about • What are leading safety
the current state from the cooperatives doing that we are
assessment results? not doing?
• What is our current safety Increase safety • What are the critical knowledge
performance and how do we knowledge and gaps we need to address?
compare? awareness

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Enhanced RESAP: Guide for Developing Safety Improvement Plans – update: 12-27-2010
Key Steps

Key steps for

developing a safety
improvement plan

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Enhanced RESAP: Guide for Developing Safety Improvement Plans – update: 12-27-2010
Safety Improvement Plan – Resources
Static web-based portal

Safety Improvement Plan

Resource support materials

On-line System

Leadership Commitment

Application

On-site Observation

Safety Improvement Plan te

mpla
an Te
Acti o n Pl
Link to separate static web-
based portal as an optional
resource for completing the
safety improvement plan

 Download
 Save
Initial phase: static  Submit
Future phase: interactive

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Enhanced RESAP: Guide for Developing Safety Improvement Plans – update: 12-27-2010
 1
On-line resource tools (or available documented support materials):
► Guiding questions
► Assessment ► Safety system
to help build ► Example safety
summary for elements and best ► Other helpful links
effective safety improvement plans
possible initiatives practices
improvement plan

Recommended Format for Safety Improvement Plan (Optional):

2 Three-year goal(s):
1.Strengthen safety leadership culture Broad high level goals covering three-period
2.Enhance safety support systems and training (to the next full assessment)
3.Improve DART rate to below 2
3 Annual objectives:
1.Assess leadership safety culture Annual objectives: what do we want to
2.Develop and implement a first phase employee safety training program accomplish for this year?
3.Improve incident reporting and analysis

4 Planned Initiative Owner Timeframe Comments

A. Conduct a safety culture assessment GM and Executive Q1 2011 Seek option ideas from Area
Staff Administrator
B. Assess training needs and develop first level Operations Manager Q2 2011 Emphasize key safety concepts
safety training plan and Safety
Coordinator
C. Analyze DART trends and causes and identify Safety Committee Q3 2011 Gather 10 year history data
prevention strategies
D. Design a incident reporting system and process Safety Committee Q4 2011 Encourage employees to report
for analysis and follow-up incidents
E. Conduct self assessment targeting line Operations Manager Q2 2011 Identify other self assessment
supervisions interaction and coaching areas.
Simple format to outline safety improvement
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plan initiatives or actions Enhanced RESAP: Guide for Developing Safety Improvement Plans – update: 12-27-2010
Key questions to consider for evaluating Safety Culture (DRAFT) Resources: Attributes / questions to
1.Do actions and behaviors here demonstrate safety as a core evaluate key areas for safety improvement
value?
2.Is safety recognized as equal to cost, customer service and
quality?
3.Do people feel comfortable approaching a co-worker who is
committing an unsafe act?
4.Does it motivate employees towards hiding unsafe behavior or
motivate them towards increasing safe behavior?
5.Is it punitive (control emphasis) or positive (people engaged
and involved)?
6.Does it focus on mandates & regulations or identifying
exposure to risk?
7.Does it encourage fault finding or constructive coaching?
8.Management's actions contribute to a positive work
environment. • Safety Culture
• Front Line Supervisor
9.Is top management visibly committed?
• Safety Committee
10.Is middle management actively involved? • Tail boards
11.Does management takes action when employees express • Incident reporting
concerns, problems, or meaningful ideas? • Accident investigation (root cause
12.Do you receive feedback from my supervisor on my safety analysis)
performance on a regular basis? • Employee engagement
• HR processes
13.Is supervision performance-focused?
• Prevention-based system / processes
14.Do front line employees actively participate?
15.Do people perceive they are treated fairly?

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Enhanced RESAP: Guide for Developing Safety Improvement Plans – update: 12-27-2010