OHSAS-45001:2018

Occupational Health & Safety Management System

What is OSHAS 18001?

• Originally developed in early 1990’s as BS8800

• Revised in 1999 by BSI to be more compatible
with ISO 45001
• Framework for an effective OH&S-MS
• 17 elements designed in parallel to ISO 45001
• Allows third-party certification/registration
• An international standard like ISO 9001 or ISO
45001
• Not prescriptive –no absolute requirements; very
similar to ISO 45001
OSHAS Basics
OH&S Policy

• Clearly states overall OH&S objectives

• Authorised by top management
• Appropriate to nature & scale of OH&S risks
• Documented, implemented, and maintained
• Communicated to all employees
• Available to interested parties
• Reviewed periodically
OH&S Policy Commitments
• Improve health & safety performance*
• Continual improvement
• “at least” comply with current applicable
• OH&S legislation and other requirements

* Performance: measurable results of the OH&S management

system, related to the organization’s control of health and safety
risks, based on its OH&S policy and objectives.
 OH&S Planning
• Hazard identification, risk assessment,
and risk control
• Legal and other requirements
• Objectives
• OH&S management program(s)
Hazard Identification, Risk
Assessment & Risk Control
• Conceptually similar to environmental
aspects and impacts–target of
management program(s)
• Much more detailed than 45001 approach
• Assessment must address:
– routine and non-routine activities
– all personnel, including contractors and visitors
– facilities at the workplace, whether provided by
the organization or by others
Hazard Identification, Risk
Assessment & Risk Control
• Methodology must be proactive
– in advance of process/equipment changes
– allow engineering of hazard controls during
design
– implementation of controls as change occurs
• Success requires strong Management of
Change (MOC) procedure
Hazard Identification, Risk
Assessment & Risk Control
• Process overview
– identification of hazards
– evaluation of risks under current controls
– evaluation of the tolerability of residual risk
– identification of needed additional controls
• People are involved
– significant risks must be controlled
– individual behaviour is a significant factor
OH&S Planning
Implementation & Operation

• Structure and responsibilities

• Training awareness and competence
• Consultation and communication
• Documentation
• Document and data control
• Operational control
• Emergency preparedness and response
Structure & Responsibilities

• Documented roles, responsibilities,

authorities, and accountability
• Management appointee responsible for
implementation
• Resources
• Managers must demonstrate commitment
to continual improvement
Training, Awareness &
Competence

• Ensure employee awareness and

competence
• Take into account differing levels of:
– Responsibility
– Ability
– Literacy
– Risk
• Much of required training driven by
regulation
Consultation & Communication

• More internally focused than ISO 45001

• Employee involvement and consultation
– in development/review of policies and
procedures
– about changes that affect workplace safety or
health
– ensuring representation in OH&S matters
• Buy-in, ownership, motivation
• Insights of shop floor perspective
Documentation & Data

• Documentation of core elements

– aids employee awareness
– shows how the various system relate
– extremely valuable during certification process
• Document and data control procedures
– critical documents are available
– obsolete documents and data are removed
Operational Control

• Identify operations and activities where risk

requires further control
• Plan these to ensure that
– documented procedures are developed
– operating criteria specify key steps and
requirements
– procedures addressing risks related to
contractor goods and services
– establish design procedures to reduce/eliminate
source of risks
Operational Control
Emergency Preparedness &
Response
• Emergency response procedures to
address
– identifying potential for incidents and
emergencies
– preventing and mitigating resultant illnesses
and injuries
– responding to incidents and emergencies
when they occur.
Emergency Preparedness &
Response
Checking & Corrective Action

• Performance measurement and

monitoring
• Accidents, incidents, non-conformances
and corrective and preventive action
• Records and records management
• OH&S management system audit
Performance Measurement &
Monitoring
• Monitoring the achievement of objectives
• Quantitative and qualitative measures
• Proactive and reactive methods
• Records to facilitate corrective and
preventive actions
• Calibration of monitoring equipment
Quantitative & Qualitative

• Direct Quantitative Measures

– number of lost work days following an
injury
– decibel levels of noise in a work area
• Indirect Qualitative Measures
– review of inspection logs
– observation of a task
– interviews
Proactive & Reactive Measures

• Proactive monitoring of compliance

– routine basis, independent of any event
– monitoring may be required by regulations
• daily equipment checks
• periodic review of hot-work permits

• Reactive monitoring of accidents or

incidents
– in response to an event or trigger
• accident investigation
• monitoring in response to a complaint
Accident, Incidents, Non-
conformances & Corrective and
Preventive Action

• Handle, investigate, mitigate

– Accidents
– Incidents
– non-conformances
• Corrective and preventive actions
• Review action plans through risk
assessment process
Accident, Incidents & Non-
conformances
• Handle = immediate action
– Notification
– emergency response
– recordkeeping to facilitate investigation
• Investigation process
– team and procedures
– root cause analysis
• People are involved
– human elements
Corrective and Preventive Action

• Correct immediate problem

• Mitigate consequences
• Eliminate or control root cause
• Prevent recurrence
• Review action plans through risk
assessment process
• Communicate results and monitor
Records & Record Management

• Identification, maintenance, and disposition

• Records must be:
– Legible
– Identifiable
– traceable to the activities involved
– easily retrievable
– protected from damage, deterioration, or loss
– held for specified and documented retention
times
OH&S Management System Audit

• Determine if OH&S-MS:
– conforms with planned arrangements
– is properly implemented and maintained
– is effective in meeting policy and objectives
• Results provided to top management
• Audit program and schedule reflect risks
and previous audit results
Management Review