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Advance Word Processing Skills

This document provides an overview of advanced word processing skills in Microsoft Word. It discusses common additional functions like file management, font specifications, footnotes and cross references, and graphics. It also covers topics like headers and footers, page numbering, layout, formatting options including styles and fonts, and integrating images and external materials into documents.

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5K views

Advance Word Processing Skills

This document provides an overview of advanced word processing skills in Microsoft Word. It discusses common additional functions like file management, font specifications, footnotes and cross references, and graphics. It also covers topics like headers and footers, page numbering, layout, formatting options including styles and fonts, and integrating images and external materials into documents.

Uploaded by

ASS ORTED
Copyright
© © All Rights Reserved
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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ADVANCED

WORD
PROCESSING
SKILLS
Introduction to Microsoft Word
Word Processing
– is the use of a computer in creating,
editing, and printing documents.
– creates text documents, prints it on paper,
and stores it electronically in a disk for future
use.
Some of the common additional
functions include:
1. File Management
- many word processors contain file
management capabilities in creating, deleting,
moving, and searching for files.
Some of the common additional
functions include:
2. Font Specifications
- this allows users to change font types and
font appearance used with a document. User
can set text to bold, italics, and underlined.
Some of the common additional
functions include:
3. Footnotes and Cross References
- this automates the numbering and
placement of footnotes that are used for cross
referencing different sections of the document.
Some of the common additional
functions include:
4. Graphics
- word processors can embed illustrations,
graphs and drawings into a document.
Advanced Word processors even allow users to edit or
improve the appearance of these graphics on a
document.

1. Headers, Footers and Page Numbering


- Customized headers and footers are placed at
the top of bottom of every page.
Word processors can also automatically keep
track of page numbers so that an accurate
pagination appears on each page.
Advanced Word processors even allow users to edit or
improve the appearance of these graphics on a
document.

2. Lay - out
- Users can specify different margins and
indentations with a single document.
Microsoft Word Screen
a. Quick Access Toolbar b. Title Bar

c. View Ruler

Document Window

d. Document Information e. View Buttons f. Zoom Slider


Parts of Microsoft Word Ribbon
File Tab Menu Tabs

Command
Groups Dialogue box Buttons
launcher
Common Keystroke Shortcuts
Shortcut Keys Description
CTRL + B Toggles bold font formatting
CTRL + I Toggles italics font formatting

CTRL + U Toggles underline font formatting

CTRL + (spacebar) Returns the font formatting to the default setting

CTRL + O Opens a document

CTRL + S Saves the current document


Common Keystroke Shortcuts
Shortcut Keys Description

CTRL + P Prints the current document

CTRL + C Copies the selected text or object

CTRL + V Pastes any copied or cut text or object

CTRL + X Cut the selected text or object

CTRL + (Home) Returns the font formatting to the default setting

CTRL + Z Undo
Formatting a Document
Word formatting feature enable users to make
documents look more attractive. With various
formatting options, text can be laid out using
different styles, colors, fonts and various
design themes.
A. Style Formatting Options
Style – is a set of formatting instructions.
B. Font Formatting Options

Calibri is the default font


face in MS Word.
11 is the default font size.
Common Buttons that can be used
in Formatting a Document
BUTTON DESCRIPTION EFFECT

Font allows users to select the font type used in a Default font of MS Word
document.
Font size allows users to set a size for the font used in a Default font size is 11
document.
Bold changes the appearance of text by thickening and
darkening the used font type. Bold
Italic changes the appearance of text by italicizing the used
font type
italic
Underline changes the appearance of text by underlining the
used font type Underline
Common Buttons that can be used
in Formatting a Document
BUTTON DESCRIPTION EFFECT

Highlight allows users to apply or remove highlights to


selected text.
Highlight
Font color allows users to change the color of the font used in
the document. Font Color
Superscript is a type of text that appears slightly higher and
smaller than the other text on the line Superscript
Subscript is a type of text that appears slightly lower and
smaller that the other text on the line. Subscript
Strikethrough Draws changes the appearance of text by
underlining the used font type Strikethrough
Common Buttons that can be used
in Formatting a Document

Button EFFECT
Outline the text by displaying only the inner and
outer lines Outline
Shadow adds a shadow effect to the text shadow
Reflection creates a mirror image of the text Reflection
Glow adds a glimmering effect to text Glow
C. Paragraph Formatting

Formatting paragraphs allows changes in


the look of the overall document
C. Paragraph Formatting

Paragraphs Alignments (Shortcut Key):


CTRL+L = Left-aligned
CTRL+R = Right-aligned
CTRL+E = Centeraligned
CRTL+J = Justified
Integrating Images and External
Materials
Kinds of Materials
- There are various kinds of materials in
Microsoft Word is capable of integrating to
make your documents richer, more
impressive, and more informative
1. Pictures
- Generally, these are electronic or digital
pictures or photographs you have saved in any
local storage device.
1.1 .JPG
- This is pronounced as “jay-peg”, and is the
form for .jpeg or Joint Photographic Experts
Group.
1.2 .GIF
- This stands for Graphics Interchange
Format.
- this type of image file is capable of
displaying transparencies.
- it is capable of displaying simple
animation.
1.3 .PNG
- This is pronounced as “ping”. It stands
for Portable Network Graphics.
- it was built around the capabilities of
.GIF.
- It allows the control of the transparency
level or opacity of images.
2. Clip Art – This is generally a .GIF type;
line art drawings or images used as generic
representation for ideas and objects that you
might want to integrate in your documents.
3. Shapes – these are printable objects or
materials that you can integrate in your document
to enhance its appearance or to allow you to have
some tools to use for composing and representing
ideas or messages.
4. Smart Art– Generally, these are predefined
sets of different shapes grouped together to
form ideas that are organizational or structural
in nature.

5. Chart – Another type of material that you


can integrate in your Word document that
allows you to represent data characteristics and
trend.
6. Screenshot– Sometimes, creating reports or
manuals for training or procedures will require
the integration of a more realistic image of
what you are discussing on your report or
manual.

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