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Lesson 2.3 Advanced Spreadsheet Skills

Microsoft Excel provides tools to analyze and report on data through functions and formulas. It allows users to compute statistics, perform calculations, and visualize data through graphs and pivot tables. Excel worksheets contain cells organized into rows and columns that can hold values, formulas, or other data. Common functions in Excel allow users to count, sum, find averages, maximums, minimums, and more from ranges of cells based on single or multiple criteria. These functions help automate analysis and save time when working with large datasets.

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Diana Leonidas
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2K views

Lesson 2.3 Advanced Spreadsheet Skills

Microsoft Excel provides tools to analyze and report on data through functions and formulas. It allows users to compute statistics, perform calculations, and visualize data through graphs and pivot tables. Excel worksheets contain cells organized into rows and columns that can hold values, formulas, or other data. Common functions in Excel allow users to count, sum, find averages, maximums, minimums, and more from ranges of cells based on single or multiple criteria. These functions help automate analysis and save time when working with large datasets.

Uploaded by

Diana Leonidas
Copyright
© © All Rights Reserved
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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Advanced spreadsheet

skills
MS Excel

Microsoft Excel provides an automated way of displaying


any statistical data. It can be used to automatically
compute for several factors that are not easy to notice
especially when faced by a large data. Microsoft Excel
includes several arithmetic and basic functions that help
you compute faster.
MS Excel
It features calculation, graphing tools, pivot tables, and
a macro programming language.
It can compute costs incurred in the creation of
projects, or create tables for findings in the researchers,
and then create reports for business or research that you
are doing.
It is also a collaboration tool for financial analysis or
modelling.
5

Worksheets
Excel’s main screen
is called a
“worksheet”.

Each worksheet is
comprised of many
boxes, called
“cells”.
6

Column Names (letters) & Row Names (numbers)


The columns of the
worksheet are named
with letters

The rows are named Selected


Cell
with numbers
Conditional Formatting
Conditional Formatting
FORMULA
EXCEL FORMULA
 You must have an equals sign ( = ) as the first
character in a cell that contains a formula.
 The = sign tells excel that the contents of the
cell is a formula
 Without the = sign, the formula will not
calculate anything. It will simply display the text
of the formula.
13

Types of operations
You can use any of the following operations in a
formula:
operation symbol example
addition: + =a1+3
subtraction: - =100-b3
multiplication: * =a1*b1
division: / =d1/100
exponentiation ^ =a2^2
negation - =-a2+3
(same symbol as subraction)
Let’s Try 
16

What is a function?
 A function is a "named operation"
 Functions have
 a name
 parentheses
 parameters/arguments inside the parentheses
• Many parameters for one function separated with commas (,)

 To find a list of all excel functions, look for the


Insert Function
Range – the cells where the counting will take
place or the cells involved.

Criteria – the label or value that determines if it is


to be counted.
- a (“”) quotation mark
FUNCTIONS
Max | Min | Average | Averageif |

Max – the highest value Min – the lowest/ minimum


value
Average – a function used to
compute for the average of
the number of a range.

Averageif – a function used =AVERAGEIF(range, criteria, [average_range]

to compute for the average


of a range if a certain
condition is met.
Count and Sum Functions
Count | Countif | Countifs | Sum | Sumif | Sumifs

The most used functions in Excel are the functions that count and sum. You
can count and sum based on one criteria or multiple criteria.
Count
To count the number of cells
that contain numbers, use the
COUNT function.

Countif
To count cells based on one
criteria (for example, higher
than 9), use the following
COUNTIF function.
Countifs
To count cells based on
multiple criteria (for example,
green and higher than 9), use
the following COUNTIFS
function.

Sum
To sum a range of cells, use
the SUM function.
Sumif
To sum cells based on one
criteria (for example, higher than
9), use the following SUMIF
function (two arguments).

To sum cells based on one


criteria (for example, green),
use the following SUMIF
function (three arguments,
last argument is the range to
sum).
Sumifs
To sum cells based on multiple criteria (for example, blue
and green), use the following SUMIFS function (first
argument is the range to sum).
25

Other function
Mean – the result obtained by adding several
quantities together and then dividing this total by
the number (N) of quantities; the average

Mean = SUM(range)/N
or
Mean =Average(range)
26

Other function
Median – the middle value in a series of
values

=median(range)
27

Other function
Standard Deviation
– shows how much variation exists from the average.
- A low standard deviation indicates that the data point
tend to be very close to the mean.
- A high standard deviation indicates that the data
points are spread out over a large range of values.
=Stdev(range)

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