Introduction: Databases and Database Users

Outline
Types of Databases and Database Applications
Basic Definitions
Typical DBMS Functionality
Example of a Database (UNIVERSITY)
Main Characteristics of the Database Approach
Database Users
Advantages of Using the Database Approach
When Not to Use Databases

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Types of Databases and Database
Applications
Traditional Applications:
 Numeric and Textual Databases
More Recent Applications:
 Multimedia Databases
 Geographic Information Systems (GIS)
 Data Warehouses
 Real-time and Active Databases
 Many other applications
First part of book focuses on traditional applications
A number of recent applications are described later in the
book (for example, Chapters 20,21,22,23,24, 25 and 30)

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Basic Definitions
 Database:
 A collection of related data.
 Data:
 Known facts that can be recorded and have an implicit meaning.
 Database Management System (DBMS):
 A software package/ system to facilitate the creation and
maintenance of a computerized database.
 Database System:
 The DBMS software together with the data itself. Sometimes, the
applications are also included.

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Simplified database system environment

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Typical DBMS Functionality
Define a particular database in terms of its data types,
structures, and constraints
Construct or Load the initial database contents on a
secondary storage
Manipulating the database:
 Retrieval: Querying, generating reports
 Modification: Insertions, deletions and updates to its content
 Accessing the database through Web applications
Processing and Sharing by a set of concurrent users and
application programs, keeping all data valid and consistent

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Typical DBMS Functionality
Other features:
Protection or Security :prevent unauthorized access
“Active” processing to take internal actions on data
Presentation and Visualization of data
Maintaining the database and associated programs over
the lifetime of the database application
 Called database, software, and system maintenance

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Example of a Database
(with a Conceptual Data Model)
Mini-world for the example:
Part of a UNIVERSITY environment.
Some mini-world entities:
STUDENTs
COURSEs
SECTIONs (of COURSEs)
(academic) DEPARTMENTs
INSTRUCTORs

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Example of a Database
(with a Conceptual Data Model)
Some mini-world relationships:
 SECTIONs are of specific COURSEs
 STUDENTs take SECTIONs
 COURSEs have prerequisite COURSEs
 INSTRUCTORs teach SECTIONs
 COURSEs are offered by DEPARTMENTs
 STUDENTs major in DEPARTMENTs

Note: The above entities and relationships are typically

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Example of a simple database

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Main Characteristics of the
Database Approach
Self-describing nature of a database system:
 A DBMS catalog stores the description of a particular
database (e.g. data structures, types, and constraints)
 The description is called meta-data.
 This allows the DBMS software to work with different
database applications.
Insulation between programs and data:
 Called program-data independence.
 Allows changing data structures and storage organization
without having to change the DBMS access programs.

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Example of a simplified database catalog

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Main Characteristics of the
Database Approach (continued)
Data Abstraction:
A data model is used to hide storage details and
present the users with a conceptual view of the
database.
Programs refer to the data model constructs rather
than data storage details
Support of multiple views of the data:
Each user may see a different view of the database,
which describes only the data of interest to that user.

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Main Characteristics of the
Database Approach (continued)
Sharing of data and multi-user transaction
processing:
 Allowing a set of concurrent users to retrieve from and to
update the database.
 Concurrency control within the DBMS guarantees that each
transaction is correctly executed or aborted
 Recovery subsystem ensures each completed transaction has
its effect permanently recorded in the database
 OLTP (Online Transaction Processing) is a major part of
database applications. This allows hundreds of concurrent
transactions to execute per second.

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Database Users
Users may be divided into
Those who actually use and control the database
content, and those who design, develop and maintain
database applications (called “Actors on the Scene”),
and
Those who design and develop the DBMS software and
related tools, and the computer systems operators
(called “Workers Behind the Scene”).

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Database Users
Actors on the scene
Database administrators:
 Responsible for authorizing access to the database, for
coordinating and monitoring its use, acquiring software and
hardware resources, controlling its use and monitoring
efficiency of operations.
Database Designers:
 Responsible to define the content, the structure, the
constraints, and functions or transactions against the
database. They must communicate with the end-users and
understand their needs.

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Categories of End-users
Actors on the scene (continued)
End-users: They use the data for queries, reports and
some of them update the database content.

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Advantages of Using the Database
Approach
Controlling redundancy in data storage and in
development and maintenance efforts.
Sharing of data among multiple users.
Restricting unauthorized access to data.
Providing persistent storage for program Objects
In Object-oriented DBMSs – see Chapters 20-22
Providing Storage Structures (e.g. indexes) for
efficient Query Processing

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Advantages of Using the Database
Approach (continued)
Providing backup and recovery services.
Providing multiple interfaces to different classes of
users.
Representing complex relationships among data.
Enforcing integrity constraints on the database.
Drawing inferences and actions from the stored data
using deductive and active rules

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Additional Implications of Using
the Database Approach
Potential for enforcing standards:
This is very crucial for the success of database
applications in large organizations. Standards refer to
data item names, display formats, screens, report
structures, meta-data (description of data), Web page
layouts, etc.
Reduced application development time:
Incremental time to add each new application is
reduced.

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Additional Implications of Using the
Database Approach (continued)
Flexibility to change data structures:
Database structure may evolve as new requirements are
defined.
Availability of current information:
Extremely important for on-line transaction systems
such as airline, hotel, car reservations.
Economies of scale:
Wasteful overlap of resources and personnel can be
avoided by consolidating data and applications across
departments.

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Extending Database
Capabilities
 New functionality is being added to DBMSs in the following areas:
 Scientific Applications
 XML (eXtensible Markup Language)
 Image Storage and Management
 Audio and Video Data Management
 Data Warehousing and Data Mining
 Spatial Data Management (GIS)
 Time Series and Historical Data Management

 The above gives rise to new research and development in incorporating

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When not to use a DBMS
Main inhibitors (costs) of using a DBMS:
 High initial investment and possible need for additional
hardware.
 Overhead for providing generality, security, concurrency
control, recovery, and integrity functions.
When a DBMS may be unnecessary:
 If the database and applications are simple, well defined, and
not expected to change.
 If there are stringent real-time requirements that may not be
met because of DBMS overhead.
 If access to data by multiple users is not required.

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When not to use a DBMS
When no DBMS may suffice:
If the database system is not able to handle the
complexity of data because of modeling limitations
If the database users need special operations not
supported by the DBMS.

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Summary
Types of Databases and Database Applications
Basic Definitions
Typical DBMS Functionality
Example of a Database (UNIVERSITY)
Main Characteristics of the Database Approach
Database Users
Advantages of Using the Database Approach
When Not to Use Databases

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