PowerPoint Lesson 3

Working with Visual Elements

Microsoft Office 2010

Introductory

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 Objectives

 Insert, convert, and edit SmartArt graphics.

 Create and format WordArt.
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 Build and format charts.

 Create and modify a table.
 Draw, edit, and format an object.

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 Objectives (continued)

 Copy, move, order, and group objects.

 Create a text box on a shape.
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 Animate shapes.
 Add a header or footer.

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 Vocabulary
 adjustment handle  organization chart
 category axis  rotate handle
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 cell  row
 chart  SmartArt graphic
 column  table
 datasheet  value axis
 grouping  WordArt
 handle

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 Working with SmartArt Graphics

 SmartArt graphics are dynamic diagrams

and graphics available for use on your slides.
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 Each SmartArt graphic style can be altered in

countless ways to give you artistic control.
 Organization charts are useful for showing
the hierarchical structure and relationships
within an organization.

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 Working with SmartArt Graphics
(continued)

 You can type text directly in the graphic or

you can open the Text pane to the left of the
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SmartArt graphic to enter the text.

 You can format the text boxes.
 To go back to original graphic, click the Reset
Graphic button on the SmartArt Tools Design
tab
 You can animate a SmartArt graphic.
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 Working with SmartArt Graphics
(continued)
 Choose a SmartArt graphic dialog box
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 Working with Charts

 Charts, also called graphs, provide a visual

way to display numerical data in a
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presentation.
 When you create a chart in PowerPoint, you
use Microsoft Excel. If you do not have
Microsoft Excel, you will use Microsoft Graph
to create and edit the chart.

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 Working with Charts (continued)

 You can include an existing Excel chart on a

slide by linking or embedding the worksheet
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as an object in the slide.

 To create a chart in a presentation:
– Choose a slide layout that contains a content
placeholder for a chart.
– Or, on the Ribbon click the Insert tab, and in the
Illustrations group click the Chart button.

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 Working with Charts (continued)

 Once you select a chart type, the chart

appears on the slide with default data. The
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screen splits in two, with PowerPoint and

Excel windows open side by side.
 The chart gives a visual representation of
numeric data. A legend identifies the data
series or bars in a column chart. A title gives
the chart a name.

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 Working with Charts (continued)
 Insert Chart dialog box
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 Working with Tables

 Tables are useful when you need to organize

information that can be displayed in rows
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and columns. Each intersection of a row and

column is a cell.
 To include a table on a slide, use a Content
slide layout with an Insert Table icon.
 You can move between cells by pressing the
Tab key.

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 Working with Tables (continued)

 To drag a table, click the Insert tab, in the

Tables group, click the Table icon. Drag to
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specify the number of rows and columns.

 You can:
– Modify a table's borders, fill, or text boxes.
– Insert or delete columns/rows, merge or split
cells, and change the alignment.
– Add gridlines, distribute content among cells, and
change.
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 Working with Tables (continued)
 Completed table
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 Creating Shapes and Objects

 Shapes include arrows, circles, cones, and

stars. On the Insert tab, click the Shapes
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button to display the Shapes gallery.

 The Shapes gallery contains buttons for
drawing objects.
 To use a tool, click and hold the mouse
button, and then drag to draw. To create a
perfect circle or square, hold down the Shift
key as you drag.
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 Creating Shapes and Objects
(continued)

 When you select an inserted object, little

squares appear at the edges of the graphic.
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 These small squares are called handles.

They indicate that the object is selected, and
they allow you to manipulate the object.
 Drag these handles to resize the object. The
yellow boxes are adjustment handles. The
green circle is the rotate handle.

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 Creating Shapes and Objects
(continued)

 You can rotate, fill, scale, or size an object,

as well as change its color and position.
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 To scale an object proportionately, hold down

Shift and drag a corner handle.
 You can select more than one object using
mouse. You can also rotate an object.
 Gridlines and guides help you place objects
exactly where you want them on the slide.
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 Applying Formatting

 The Drawing Tools Format tab on the Ribbon

contains tools to apply formatting to visual
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elements.
 You can change the fill, line, or font color.
You can apply Shape Styles or WordArt
Styles, or arrange objects for added effects.
 You can fill a shape with colors, or use a
picture, gradient, or texture to fill a shape.

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 Applying Formatting (continued)

 You can change a line color, and also the

thickness and appearance of the line.
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 Shape effects include Shadow, Reflection,

Glow, Soft Edges, Bevel, and 3-D Rotation.
 Artistic effects can make an image look as
though it is a watercolor painting, broken
glass, wrapped in plastic, or even cast in
cement.

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 Copying or Moving an Object

 To move an object, first select it and then

drag it into place. You can cut, copy, and
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paste objects the same way you do text.

 Grouping allows you to work with several
items as if they were one object.

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 Create a Text Box on a Shape

 To place text inside a shape, simply click the

shape and then begin to type.
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 You cannot type text on an object that is part of

a group. You can ungroup the object to add
special formatting or text, and then regroup it to
make it part of the original group again.

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 Animating Shapes

 Grouped objects will animate as a single object.

 If you want the same animation applied to
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another object, can use the Animation Painter.

 As you build the animations in a slide, you can
get an overall picture of the sequence and
timings of the animations by using the Animation
Pane.

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 Ordering Visual Elements

 If you add an object to a slide with objects, the

last object is stacked on top of the other objects.
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 To bring an object forward or send it backward,

select the object and then the appropriate
command in the Arrange group on the Drawing
Tools Format tab.
 You can remove the background color from a
picture using the Remove Background button.

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 Ordering Visual Elements
(continued)
 Background removed
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 Inserting Objects on a Slide

 Objects can include Excel charts, media clips,

video, bitmaps, or almost any other media file
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that can be embedded into a PowerPoint

presentation.
 To insert a video, click the Video button in the
Media group. To insert a sound, click the Audio
button in the Media group.

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 Adding a Header or Footer

 You add a header or footer to the slides or notes

pages by using the Header and Footer dialog
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box.
 When you click the Notes and Handouts tab,
you have the option of creating a header as well
as a footer.

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 Summary

In this lesson, you learned:

 How to insert and modify SmartArt graphics
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to give special effects to text and graphics on

a slide.
 How to create and format WordArt.
 How to build and format charts in a
presentation using Microsoft Excel.
 How to create, format, and modify a table.

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 Summary (continued)

 How to add shapes and objects to your

presentation to add effects to the text.
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 How to rotate, fill, scale, or size an object as

well as change its fill or line color.
 How to copy, move, order, and group objects
on a slide.
 How to animate shapes and use the animation
painter to copy animation.
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 Summary (continued)

 How to order visual elements, create a motion

path, and make and remove a background
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from a picture.
 How to insert objects on slides, including
worksheets, sounds, and videos.
 How to add a header or a footer to slides in a
presentation

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