SAP FI

General Ledger
Table of Contents

 GL Overview
 Sub Processes
Master Data
Transaction Processing
Account Analysis / Reconciliation
Periodic Processing
Reporting
SAP Modules - Overview

SD FI
Sales & Financial
Distribution Accounting
MM CO
Materials Controlling
Mgmt.
PP AM
Product Fixed Asset
Planning Mgmt.

QM
Quality
SAP R/3 PS
Project
Mgmt. System
PM OC
Plant Maint. Office &
Comm.
HR IS
Human Industry
Resources Solutions
FI – Financial Accounting Modules
FI - Financial Accounting Modules

General Ledger
GL
Special Ledger
Accounts Payable
SL AP
Legal Accounts Receivable
Consolidation LC FI AR

TM CM
Travel
Management AM Cash Management
&

IM
Asset and Investment
Management
Financial Accounting / Controlling

 Financial Accounting
• Legal / Statutory Accounts
• Standard Ledgers
• Master Data Integrates with Controlling
 Controlling
• Management Accounts
• Manage Budget Expenditure
General Ledger - Integration
Chart of Accounts

 The Chart of Accounts

• Contains the definitions of
COA all G/L accounts in an
“YCCA” ordered form
• Each general ledger is set
up according to a Chart of
Accounts
• Many company codes may
use the same COA
• All A Grp. organizational
units use the same Chart
of Accounts: YCCA.
Company Code Company Code
9100 A Ltd 9200 A1 Ltd
Company Code

 Company Code
• It is an independent accounting entity. A company code is assigned
to a chart of accounts.
• Each company code in A Group uses the G/L accounts from only
one chart of accounts for account validation. This is called the
operating chart of accounts.
• A chart of accounts can be used by multiple companies provided
they have the same basic account requirements.
General Ledger Process Overview

Financial
Accounting

General
Ledger

Master Transaction Account Periodic Reporting

Data Processing Analysis & Processing
Reconciliation
Master Data
 Account Groups
 Maintenance
Creation at 2 Levels
• Chart of Accounts Data
• Company Code Data

 Cost Elements
Creation
Master Data

 140000
 160000
 113100
 201000
 800000
GL Account Groups

A Grp COA Number Ranges

YCCA AA 120001 120299 Fixed Assets Accounts

YCCA CASH 110000 118999 Liquid Funds Accounts

YCCA EXP 400000 499999 Expense Accounts

YCCA G.BS 100000 399999 General Balance Sheet Accounts

YCCA MAT 100000 899999 Material Management Accounts

YCCA REV 800000 899999 Revenue Accounts

Account Groups
 GL Account Master Record

General Ledger
Balance P&L
Balance P&L
TT TT TT TT TT
Chart of Acct number: 119430 TT TT TT TT TT

t :
TT TT TT TT TT

gm up
accounts Description:

l M gro
segment Inventory – Finished goods

ria t
te un
o
cc
A
Bal. sheet acct:

a
(Balance c/fwd)

da l r
Inc. statem. acct:

e ro e b
nc n m
r e co u

ta
fe g t n
t
re tin n u
e r os o
th P cc
Company

O t. a
Au ank
code

B
• Currency • Item management
• Tax-related • Posting control... segment
Cost Elements – Chart of Accounts
A Grp. Chart of Accounts - YCCA

Financial Accounting
1 2 3 4 8
Assets Liabilities Equity Expense Revenue
accounts

1 2 3 4 8 9
Current Non- Material Primary Revenue
Secondary
financial opera- inventory cost
ting elements cost
assets costs, elements elements
and revenue
short-
term
capital Controlling

Profit Center Accounting

The Cost Element
CO FI
Primary cost elements G/L
accounts
Primary cost element
External order settlement
P&L Balance sheet
accounts accounts

Secondary cost elements Expense accounts Accounts posted

to directly, such as
Internal activity allocation bank accounts
Assessment
Overheads
Internal order settlement Accounts posted
to indirectly, such
as reconciliation
Revenue elements
accounts
Revenue element Revenue account
Sales deduction
Posting Periods and Fiscal Year Variants
Company Code Data Fiscal Year Variants
Company Code 0001 K4 Same as Calendar Year
FY Variant R1 R1 Shortened Fiscal Year
V3 Non-Calendar Fiscal Year

Calendar Year
Year 2003
Properties Periods
FY Variants R1 FY Variants R1
Calendar Year Mo. Day Period Year
Year-Dependent C 01 31 10 -1
No. of Post. Per. 12 02 28 11 -1
No. of Special Per. 2 03 31 12 -1
04 30 01
:
12 31 09

 Every transaction that is posted is

assigned to a particular posting
period
Currencies And Exchange Rate
Financial Statement Version
 FinancialStatement Versions are set up to represent the balance
sheet and P+L statement according to your own specific
requirements
• Can be created for different legal entities
• Can be created in different Languages
• Are executed in desired currency i.e. Local, Group

 Using the Financial Statement you specify

• Line items to be included in the Financial Statement
• Sequence the line items are displayed
• The COA and the accounts that are displayed in the Financial Statement
• The totals that are presented on the Financial Statement

Balance Income
Sheet Statement