Defining and Using Project Management Process Groups: CODL-BIT (External) University of Moratuwa
Defining and Using Project Management Process Groups: CODL-BIT (External) University of Moratuwa
• Explain the six basic questions that all valid project management
methodologies must be able to answer
• Define the five Process Groups
• Define the nine Knowledge Areas
• Explain the dependency between the five Process Groups and nine
Knowledge Areas
• Understand the basic concept of a project management life cycle
2
Lesson Outline
• Fundamentals of project management
• 5 process groups
• 9 knowledge areas
• Mapping knowledge areas into process
groups
3
Project Life Cycle Processes
The Scoping
Develop and gain approval of a general statement of the
Process Group goal and business value of the project.
The Planning Identify work to be done and estimate time, cost and
Process Group resource requirements and gain approval.
The Launching
Process Group
Recruit the team and establish team operating rules.
The Monitoring
& Controlling Respond to change requests and resolve problem
Process Group situations to maintain project progress.
The Planning Identify work to be done and estimate time, cost and
Process Group resource requirements and gain approval to do the
project.
Defining all of the work of the project
Estimating how long it will take to complete this work
Estimating the resources required to complete the work
Estimating the total cost of the work
Sequencing the work
Building the initial project schedule
Analyzing & adjusting the project schedule
Writing a risk management plan
Documenting the project plan
Gaining senior management approval to launch the project
Project Life Cycle Processes
The Launching
Process Group
Recruit the team and establish team operating rules.
The Monitoring
& Controlling Respond to change requests and resolve problem
Process Group situations to maintain project progress.
Integration Management
Scope Management
Time Management
Cost Management
Quality Management
Human Resources Management
Communications Management
Risk Management
Procurement Management
Project Life Cycle Processes
Knowledge Areas Scoping Process Planning Process Launching Process Monitoring & Closing Process
Group Group Group Controlling Process Group
Group
Integration X X X X X
Scope X X
Time X X
Cost X X
Quality X X X
HR X X X
Communications X X X
Risk X X
Procurement X X X X
Project Life Cycle Processes
Integration Management
NEEDS
WANTS
Clarify
Request
Request Response
Agree on
Response
Requirement 1 Requirement n
6
33% unplanned
4 interruptions
2 Duration
2 4 6 8 10 12 14 16 18 20
MODEL ASSUMPTIONS
* Individuals work at 75 percent efficiency rate.
* Unplanned interruptions account for 33 percent of clock time.
Project Life Cycle Processes
Cost Management
Labor Rates
Single labor rate
Labor rate by position class
Capital Equipment
Contracted Services
Project Life Cycle Processes
Process Quality
The quality of the project management
process that produced the product
Product Quality
The quality of the deliverables from the
project
Project Life Cycle Processes
Quality planning
Project Quality
Quality assurance Management
Quality control
Project Life Cycle Processes
Quality Planning
Quality Assurance
Apply quality activities so that the project employs
the processes needed to assure that quality
requirements are met. These can include:
Quality Audits
Process Analysis
Project Quality Management Tools
Project Life Cycle Processes
Quality Control
Project Team
Developer co-manager
Client co-manager
Core Team
Task Leaders
Team Members
Hygiene Factors
Company Policy
Administrative Practices
Working Conditions
Technical Supervision
Interpersonal Relations
Job Security
Salary
Project Life Cycle Processes
Challenge
Recognition
Job Design
Skill Variety
Task Identity
Task Significance
Autonomy
Feedback
Project Life Cycle Processes
• transmitted properly
• message sent is message received
• understood by the receiver
• accepted by the receiver
Project Life Cycle Processes
Sender
Decodes Checks
the message the meaning
Feedback
Receiver
Project Life Cycle Processes
One-way
Project Life Cycle Processes
Team
Sponsor Client
Managers
Project
Manager
Project
3rd Parties Team Public
Members
Project Life Cycle Processes
Technical risks
risk
identification Project management risks
Organizational risks
risk
assessment External risks
risk mitigation
risk monitoring
& control
Project Life Cycle Processes
Risk Log
risk
identification
risk
assessment
risk mitigation
risk monitoring
& control
Project Life Cycle Processes
Vendor
Evaluation
Vendor
Selection
Vendor
Contracting
Vendor
Management
Project Life Cycle Processes
Vendor
Management
Project Life Cycle Processes
Vendor
Selection
Vendor
Contracting
Vendor
Management
Project Life Cycle Processes
Vendor
Evaluation
Vendor
Selection
Vendor
Contracting
Vendor
Management
Project Life Cycle Processes
Vendor
Evaluation
Vendor
Selection
Vendor
Contracting
Vendor
Management
Project Life Cycle Processes
Vendor
Selection
Vendor
Contracting
Vendor
Management