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Deped Email Validation Process: Information and Communications Technology Unit

The document outlines DepEd's email validation process for issuing Office 365 accounts which involves the following steps: 1. Gathering DepEd emails of all employees and updating their profiles. 2. Sending validation codes to employees' DepEd emails through the UIS system and having them relay the codes back. 3. Verifying the codes match in UIS and validating the emails, or escalating cases where employees cannot access their DepEd emails. The process is managed through DepEd's email repository system with additional notes on storing passwords with employee consent.

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maestro24
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348 views

Deped Email Validation Process: Information and Communications Technology Unit

The document outlines DepEd's email validation process for issuing Office 365 accounts which involves the following steps: 1. Gathering DepEd emails of all employees and updating their profiles. 2. Sending validation codes to employees' DepEd emails through the UIS system and having them relay the codes back. 3. Verifying the codes match in UIS and validating the emails, or escalating cases where employees cannot access their DepEd emails. The process is managed through DepEd's email repository system with additional notes on storing passwords with employee consent.

Uploaded by

maestro24
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PPTX, PDF, TXT or read online on Scribd
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DepEd Email Validation Process

(Required for the issuance of O365 Accounts)

Information and Communications


Technology Unit
Start A B

1. Gather Escalate
5. Is
DepEd Emails
validation N
code
2. Update Employee’s correct?
DepEd Email
Y

3. Send Validation Code 6. Validate DepEd Email

End
4. N
Validation
Code was B Note: Clicking the "Escalate" button would
Received? automatically create a DepEd Email Management Ticket
for that particular employee. You do not have to worry
Y about succeeding validation steps as the ICT unit will be
the one who will update employee's DepEd email and
A will be automatically marked as validated.
Step 1
Gather DepEd Emails of
all employees in your
respective schools.
Back >>
Step 2
Update employees' profile to
reflect their DepEd emails
(Use "Manage Accounts"
facility to accomplish this
task). Back >>
Step 3
Go to UIS - DepEd Accounts
Repository v1.0 DepEd Email
Accounts Management Module
Select an employee then click
"Send Code" button.
UIS will email a validation code to your selected employee
Back >>
Step 4
Ask the employee to login to
his/her DepEd email and
relay/send the received
validation code to you.
Back >>
Step 4: Notes
a. If the employee is not able to
login to his/her DepEd email due
to forgotten credentials. Select
that particular employee then
click "Escalate".
Back >>
Step 5
Verify if employee's validation
code is the same as the one
under UIS - DepEd Accounts
Repository v1.0 DepEd Email
Accounts Management Module
Back >>
Step 6
If the validation code is the
same, select the employee
then click "Validate"
button.
Back >>
Additional Notes
 Using the DepEd Accounts Repository v1.0 system, you
may store employees deped email passwords provided
that they explicitly agree and that they understand the
risk of storing passwords on the system. Ensure that
they understand that their passwords are stored with
encryption (not readable to hackers incase of data
breach) but are visible to you as ICT Coordinators and
to the ICT Unit being the systems and database
administrator.
Back >>
Thank You

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