Training
for
GENERAL ELECTION
To be held on
23 - 04 – 2019
Tuesday
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DUTIES AND FUNCTIONS OF POLLING OFFICERS
I. ACQUAINT THOROUGH KNOWLEDGE
ABOUT ELECTION PROCEDURE
II. ON THE DAY PREVIOUS TO POLL
III. BEFORE COMMENCEMENT OF POLL
IV. DURING THE POLL
V. END OF THE POLL
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II. ON THE DAY PREVIOUS TO POLL
22-4-19 Monday
1. Arrival at the Distribution Centre
2. Identification of polling station
3. Familiarizing the Polling Team
4. Itinerary to and from the PS
5. Collection of Polling Materials.
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1. Arrival at the Distribution Centre
on 22-4-19 Monday 7.00 a.m.
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2. Collect duty order letter from zonal officer
(allocation of Booth )
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3. Formation of Polling Team
Call PO1, PO2, PO3, peon from the
mobile number given in duty order and
gather all Polling Team member at one
place.
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Collect the EVM , forms and other
required materials from respective room
or table as per your booth no.
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The Presiding Officers should compare the machine
number inscribed on the metal label and the
adhesive sticker and also verify the Polling Station
no. indicated on the sticker and compare it with PS
no. mentioned in the address tag before
accepting the EVM/VVPATs.
Discrepancy, if any, shall be brought to the notice of
the officer in charge of dispatch arrangement and be
reconciled.
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MOST IMPORTANT POLLING MATERIALS
Marked copy of Electoral roll
Register of Voters (17 A)
Voters Slip
Indelible ink
Tendered Ballot paper
Arrow cross mark
Self inking pad
Metal seal
Copy of specimen signature of
candidate / Election agent 9
MOST IMPORTANT POLLING MATERIALS
Paper seal
Strip Seal
Special tag
Address tag
Presiding Officer’s Diary, Declaration etc
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Take a seat with your team in bus of your
route
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and reach at your booth.
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ARRANGEMENT OF POLLING STATION
a. Set up of PS (Slogans / Photo etc should be
removed from the room), mark 100& 200 m range
b. Set up of Voting Compartment
c. Display of different notices.
d. Prepare the voter slip
e. Write booth no, stamp on forms, prepare covers
f. If agent comes, take appointment letter from
him, verify sign
g. If agent comes, take his appointment
letter from him, verify sign, issue I-card to him. 13
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DUTIES AND FUNCTIONS OF POLLING OFFICERS
III. BEFORE COMMENCEMENT OF POLL
23-04-2019 TUESDAY at 6: 00 am
MOCK POLL
( One hour before polling starts)
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On tha day of Poll
III. BEFORE COMMENCEMENT OF POLL
23-04-2019 TUESDAY
1. Assignment of Duties to Polling Officers
2. Appointment of Election Agents
3. Preparation of EVM
4. Mock Poll
5. Sealing of EVM
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1. Assignment of Duties to Polling Officers
1st POLLING OFFICER
2nd POLLING OFFICER
3rd POLLING OFFICER
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1. Assignment of Duties to Polling Officers
1ST POLLING OFFICER
In charge of marked copy
Verification of identity of Electors
Read out serial No and entry of the elector in the
electoral roll
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1ST POLLING OFFICER
Marking in the Photo Electoral Roll
1. Assignment of Duties to Polling Officers
2nd POLLING OFFICER
In charge of indelible ink
In charge of Register Of Voters 17A
Obtain Legible Signature/ Thumb Impression (For illiterate voters)
of each elector
Issuance of Voters slip
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2nd POLLING OFFICER
Mark indelible ink on first left
hand finger From the upper tip of
the nail to the bottom of the 1st
joint.
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Assignment of Duties to Polling Officers
3rd POLLING OFFICER
Ensuring indelible ink mark
Collect the voter slip
In charge of Control Unit
Issue a ballot by pressing BALLOT button on CU
These duties can be performed by th
where the number of Electo
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2.Appointment of Polling Agents
Appointment letter in Form No.10
Appointment by candidate or his election agent
Revocation by candidate or his election agent
Compare specimen signature in case of any doubt
Pass/I-card for polling agents
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Seating arrangement of polling agents
1. Candidates recognized by the National Parties
2. Candidates recognized by the State Parties
3. Candidates recognized by State Parties of other
States who have been permitted to use their
reserved symbols in the constituency.
4. Candidates of registered unrecognized parties
5. Independent candidates
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3. Preparation of EVM
Press the latch Pull out the cover
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Connection of BU, CU, VVPAT
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2nd BU is optional
It is used only if
no. of candidates
are more.
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3. Preparation of EVM
Switch on Power using Toggle Switch
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Following messages will be displayed on the display of Control Unit
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3. Preparation of EVM
Close the
Rear
Compartment
Of CU
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MOCK POLL
(On 23-04-2019 at 6:00 am)
Press “CLEAR” button before starting mock poll
(so that if there are previously recorded vote, that can be deleted
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Including NOTA
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Repeat this process for 50 votes
including NOTA
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Press “Close” button on Control Unit.
(Polling is closed. Now no further vote can be casted.
If you issue a ballot and press a button on BU, Display
on CU will show “INVALID” message.)
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Press Result button on Control Unit. Display of
control unit will show total no. of votes casted to each
candidates including NOTA.
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Again press “CLEAR” button to delete the votes casted
during mock poll. Display of CU will show “Deleting
Votes” message. Now close the compartment and starts
sealing of CU
This step is very very much important
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SEALING OF EVM
Signatures of Presiding Officer and Polling
Agents on back side the green paper seal
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SEALING OF EVM
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SEALING OF EVM
Special Tag
Signature of PO and Candidate or Agent
Should be sealed using Twine thread
Front side Back side
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SEALING OF EVM
Strip seal
Front
side
A B D
Back
side
C
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49
50
Attach address tag
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Collect the slip from VVPAT.
Put your sign, agent’s sign and stamp on each
slip and seal in black bag.
Attach address tag and seat it.
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Collect printed mock polled slip from the box of VVPAT
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Click on this for video on Mock Poll
Video on EVM ,VVPAT connection and ,MOCK POLL
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IV. DURING THE POLL
1.Commencement of poll
2. Admission into the Polling Station
3. Enforcement of Election Law
4. Other important functions
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1.Commencement of poll
a. Warning about secrecy of voting
b. At the stroke of the hour fixed
c. Declaration by the Presiding Officer
d. Precautions about indelible ink
e. Maintenance of register of voters in form No.17 A
f. Maintenance of PO’s Diary
g. Maintenance of visitors sheet
h. Entry of voters to PS to be regulated
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h. Entry of voters to PS to be regulated
Separate Queues for men and women
Infirm/Women voters with babies in arms
may be given precedence
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2. Admission into the Polling Station
The electors
The Polling Officials
Each candidate, his election agent and one polling
agent of each candidate at a time
Persons authorized by the Election Commission
Public Servants on duty
Child in arms accompanying an elector
A person accompanying a blind or an infirm voter
Identifying officers
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3. Enforcement of Election Law
a. Declaration of Elector about his age
Obtain Inform the
declaration penal provision in
as in annexure X section 31 of the R.P.Act
Imprisonment for one year or fine or both
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3. Enforcement of Election Law
b. Maintenance of secrecy
Violation of maintenance of secrecy is
punishable with imprisonment which may
extend to three months or fine or with both
as per section128 of the
Representation of People Act , 1951.
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3. Enforcement of Election Law
c. Prohibition of canvassing in or near PS
Canvassing of Votes
Soliciting the vote of any elector
Persuading any elector not to vote for
any particular candidate
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3. Enforcement of Election Law
c. Prohibition of canvassing in or near PS
Persuading any elector not to vote at
the election
Exhibiting any notice or sign relating to
the election
--are punishable under section
130 of the RP Act.
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3. Enforcement of Election Law
d. Other offences
Disorderly conduct in or near PS (section 131)
Misconduct at the PS (section 132)
Failure to observe procedure for voting (section 132 A)
Illegal hiring or procuring of conveyance (section 133)
Breaches of Election duty (section 134)
Going armed to or near PS (section 134 B)
Booth capturing (section 135 A)
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3. Enforcement of Election Law
d. Other offences
Smoking to be prohibited inside the PS
Polling agents are not permitted to bring mobile phones
inside the PS
Photography prohibited inside the PS
Wearing of badges/emblem etc bearing the names of
candidate Political leaders or Symbols etc are prohibited.
Impersonation is punishable under the Indian Penal Code
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4. Other important functions
PO’s entry in Voting Compartment during Poll
Voting of blind and infirm voters
Adjournment or stoppage of Poll
Tendered Vote
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4. Other important functions
Challenged Votes
Challenge Return/forfeiture
fee of
challenge fee.
Summary Burden of
enquiry proof
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4. Other important functions
Refusal to observe voting procedure
Put signature
Withdraw Inscribe the fact
below the
and cancel in Register
entry in the
voters slip of Voters
remarks column
Never change the Sl.No in 17 A
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4. Other important functions
Electors deciding not to vote
Inscribe Signature
Shall not “Refused to Vote” Or thumb
Compell to cast in remarks impression
his vote column of register of the elector
of voters (17 A) against the
entry
Never change the Sl.No in 17 A
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4. Other important functions
USE OF NEW VOTING MACHINE
Read out
a further
Declaration
in part II of Annexure VII
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4. Other important functions
VOTER ASSISTANCE BOOTH
CANDIDATE’S ELECTION BOOTH
NRI VOTER
VOTING BY PROXY (CSV)
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4. Other important functions
Must be a resident of the constituency concerned
Should have at least 18 years of age
VOTING
BY Shall not be disqualified for regn. as an elector
PROXY
(CSV) Indelible ink – on the middle finger
The letters “PV” should be suffixed in 17 A
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4. Other important functions
REFERRAL IMAGE SHEET
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CLOSING HOUR
Distribute
Permit slip
Announce Electors with
the fact a present signature
few minutes at the in full.
before the PS at the First slip to
hour hour Last voter
appointed appointed In queue.
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At the End of Voting time
1. Open black cap 2. Press CLOSE button 3. Close black cap
4. Press “total” button of CU and see total no. of
Votes recorded in the CU and also note this in 17 C.
Take the sign of agents on required forms.
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CLOSING OF EVM
Supply attested copies of 17 C to
Polling Agents
Closing of Voters Register (17 A)
Put a red line and write total votes.
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V. END OF THE POLL
DECLARATION
AT THE END
OF THE POLL
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V. END OF THE POLL
Place the
Control Unit
Ballot unit
and VVPAT
in their
carrying
cases, close
and
seal with the
Address tag
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V. END OF THE POLL
DECLARATION
AFTER SEALING
THE EVM
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SEALING OF ELECTION PAPERS
SEALING and packing OF ELECTION covers
and forms can be done as per instruction from
zonal officer
----------------------End of presentation-------------------------
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