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Access Proc

Microsoft Access is a relational database engine from Microsoft that uses fields, records, and files like a flat-file database. It is used for both small and large database deployments. The document provides step-by-step instructions on how to import data, design tables, set primary keys and data types, create relationships between tables, and build forms in Microsoft Access.

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Zyrill C. Arlando
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37 views

Access Proc

Microsoft Access is a relational database engine from Microsoft that uses fields, records, and files like a flat-file database. It is used for both small and large database deployments. The document provides step-by-step instructions on how to import data, design tables, set primary keys and data types, create relationships between tables, and build forms in Microsoft Access.

Uploaded by

Zyrill C. Arlando
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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Microsoft

Access
In Flat-file Database
Field
A single item of data like a forename or date of
birth
Record
Collection of fields, for example all the information
about one person or one item
File
Organized collection of records, usually where all
organized so that they can be stored together
MS Access
• Relational database engine from Microsoft
• Still using the ff:
–Field
–Record
–File
–Different Data Types
• Used for both small and large database
deployments
Create a filename and decide
where to save your file.
Click create when done.
To import look for Text File icon.
Look for the file.
Open the file.
Make sure to choose the first button
then click OK.
Choose Delimited.
Choose Comma and First Row…
You should be able to see the table.
Drop down the Field Name to
see options.
To go to Design View, right click
on the table’s tab.
The Data Types can be changed
by clicking the drop down icon.
To set the Primary Key, right click
on the Field Name.
Primary key -a special relational database table
column designated to uniquely identify all table
records.
To change Primary Key:
Right click on the cell then click
“Primary Key”.
Primary key -a special relational database table column
designated to uniquely identify all table records.
To change
Data Type:

Click on the drop down icon then click


which type is needed.
To add options for a
specific Data Type:

Click on the drop down


icon then choose
“Lookup Wizard”
Choose “I will type…”
then “Next”.
Type in the cells the
options in Col1.
Then “Next” then
“Finish”
To check the options:
Go back to Datasheet view.
Right click on tab then
“Datasheet View”

To check the options:


Click drop down icon.
For Boolean:
To change into Check Box or Text Box:
In the Design View.
After choosing
Boolean, go to
“Lookup” below
then choose the
desired option.
Then check
Ex: Check Box: Datasheet View.
Ex: Check Box:

Change in the Design View

After changing check in the


Datasheet View
To make a Relationship,
Go to Datasheet then click the icon.
Double click the
tables that you
need.
Then Close
To make a relationship,
drag the word/field to
another filed on the other
table.
Then click
Create.
Creating Forms
1) Go to “Create” then
“More forms” then “Form Wizard”.
2) Choose the fields needed in the
Form.

*Most of the time all fields are needed.


3) Choose from the following:
4) After clicking Finish…
Type in the additional data if
needed.
5) Look for the specific data by
using the arrows or type in the
“Search” space.

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