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Library System: From Manual To Computer-Based System

The document proposes converting the university library's manual book borrowing and returning system to a computer-based system. Currently, students find it difficult and time-consuming to search for books manually. The proposed system would allow students to search for and locate books through computer terminals by entering relevant information. It would also automate the book borrowing and returning process, tracking book availability and due dates to calculate any late fees. The goal is to make the library services more efficient and convenient for students.

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Jeans Lim
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106 views

Library System: From Manual To Computer-Based System

The document proposes converting the university library's manual book borrowing and returning system to a computer-based system. Currently, students find it difficult and time-consuming to search for books manually. The proposed system would allow students to search for and locate books through computer terminals by entering relevant information. It would also automate the book borrowing and returning process, tracking book availability and due dates to calculate any late fees. The goal is to make the library services more efficient and convenient for students.

Uploaded by

Jeans Lim
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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LIBRARY

SYSTEM
From Manual to Computer-Based
System
At present, borrowing and returning of
books at the University Library are
done manually. Students find it
difficult and time consuming for them
to search for books and because of
this, student resorts to the use of
internet where in just one click, all of
the information that they’ve needed
are being flash in the computer screen.
But then browsing books at the library
can also be an advantage since not
everything are being found in the
internet especially those that are from
the past and one can be sure that all
the information we are about to
gather are factual and accurate.
Manual
Library
System
APPLICATION FOR
LIBRARY CARD

New students may apply for the library


card by approaching the student
assistant on duty
For Old students:
Present the Library Card to the
librarian for signature in order for it
to be valid for the current semester.
BORROWING OF
BOOK (MANUAL)
Students are then officially authorized
to borrow books. Though Books are
categorized according to its field, they
should locate the books by hand one
by one. If difficulty attacks the
students, they may ask for assistance
to the student assistant on duty to find
it.
If books can’t be
located try to check
to the student
assistant if the book
is currently in use by
another person so
that student may
resort to other
reference material.
Come in person and have the library
card ready at the circulation desk

The student assistant on duty will


check out the items by recording the
date at a piece of paper place in the
book and afterwards ask for your
library card
Students may now take the book.

BORROWING OF BOOK (MANUAL).dfd


RETURNING OF
BOOK (MANUAL)
The borrower
must have the
book to be return
in good condition

The student assistant on duty will check


for the items including the return date
and calculate if there are any overdue.
In case there are, they must inform
the students and make the
necessary action.
Delayed return will cause fines or
even deprivation of borrowing
discretion for certain days. For
details, please refer to the rules for
borrowing books at the library.
Loss or damage of books should be
compensated too according to the
regulation.
If books are damaged before
borrowing, please inform the
student assistant abruptly. Loss of
books should be reported
immediately before the original cut
off date and compensate a new
book or the cost of the book.
The Student Assistant may return
the Library Card to the owner.

Books are then return by student


assistant on duty to its assigned
shelf for easy locating purposes
and for future borrowing.

RETURNING OF BOOK (MANUAL).dfd


PROPOSED
Library
System
For Admin users:
Admin user has
access permission
to all functions of
the system.

*Students are provided the access


permission only to searching.
For New Student:
Registration of New Student may be done by
filling up the library identification card sheet.

For Old Student:


Checking student’s validity period. If the member
already exists and the validity period is expired
then the renewal of registration for the current
semester must be updated.

Then the registration details are added to the


database.
LOCATING THE BOOK
Search a book
through computer
units.
Just type any data
regarding the
books info such as
title of the book,
author, volume,
edition, copyright
etc. and
Press Enter.
Necessary data regarding the book
is being flash on the computer
screen and its unique identity code
with the corresponding shelf
number and which floor the book is
located on.
Check the status line display
below to make sure that the item
is not currently checked out. If it
is available then only it can
continue on borrowing.
If book is not
available for
borrowing, other
reference may
be choose from
drop down list.
Get the book
at the shelf
where it is
located.
BORROWING (PROPOSED)

Bring your
items to the
circulation
(or
checkout)
desk.
Have your library card
ready.
Student Assistant must
check the member’s
validity period.
Here we check the validity period of
Student’s ID. If member exists on validity
period then only he can continue
borrowing.
Check if the student
previously borrowed
any book & count
how many book he
borrowed. If student
returned the book he
previously borrowed
then he can continue
borrowing.
Present the
book you
intend to
borrow as well
as your Library
card to the
assistant on
duty at the
checkout desk.
Student assistant must
feed the data to the
system.

Borrowed data will be


added then to borrowed
database.
Once your library card has
been verified, the library
assistant will check out your
items.

Transaction is completed.

BORROWING OF BOOK (PROPOSED).dfd


RETURNING (PROPOSED)

The borrower must


have the book to be
return.

The student
assistant on duty
will check for the
items.
The book’s unique identity code is
then feed to the system and must
generates the same data that has
been fed to the library system at the
time that it was borrowed to confirm
its legitimacy.
Check the return date. The system
checks the return date and checks
overdue.

If there is any over due, it


calculates the fine and informs the
student for fines commit.
Student assistant may
update the database
by changing the
book’s status line
“available”.
Return the library card to the
owner.
Student assistant
must return the
book to its assign
book shelf making
the book available
for future
borrowing.
 
RETURNING OF BOOK (PROPOSED).dfd

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