PowerPoint Lesson 2

Creating and Enhancing PowerPoint

Presentations

Microsoft Office 2010

Introductory

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 Objectives

 Create presentations and add slides.

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 Insert headers and footers.

 Use the Slide Master and the Notes and
Handout Master.
 Format slides, change layouts, and apply
themes.
 Insert and edit text, then change alignment,
spacing, case, and tabs.
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 Objectives (continued)

 Check spelling, style, and usage.

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 Add hyperlinks, clip art, and sounds.

 Apply custom animation and transitions.

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 Vocabulary

 align  motion paths

 animation  notes master
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 blank presentation  placeholder

 effects options  slide master
 handout master  slide transitions
 hyperlink  template
 layout master  themes
 live preview

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 Creating Presentations

 To create your presentation, you can

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– Start with a blank presentation.

– Use slides from an existing presentation.
– Use a template.
– Create a presentation from an existing theme.
 A template is simply a presentation that
includes theme elements, text, and graphics
predesigned for a presentation.

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 Using the Slide Master (continued)

 The New tab in Backstage view

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 Creating Presentations (continued)

 The Blank Presentation option lets you

create a presentation from scratch, using the
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layout, format, colors, and graphics you

prefer.
 You can also choose a template at
www.office.com.
 You can also create a template yourself.

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 Inserting Headers and Footers

 You can add text to every slide using the

Header and Footer dialog box.
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 You can also add the slide number, date, or

time in a header or footer.

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 Applying Themes

 Themes are predesigned graphic styles that

you can apply to existing slides.
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 You can apply themes to the entire

presentation or to specific slides.
 You can change theme colors and fonts.

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 Using the Slide Master

 The slide master controls the formatting for

all the slides in the presentation.
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 Placeholders are the boxes in layouts that

hold the content or slide objects such as
body text and titles.
 Each slide master has several layout
masters.

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 Using the Slide Master (continued)

 Slide Master view

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 Using the Slide Master (continued)

 Changing the slide master affects the

appearance of all of the slides in a
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presentation associated with that master

slide or layout.
 You can add headers and footers to slides in
the slide master. You can also place an
object, such as a logo or graphic, on every
slide.

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 Using the Notes Master and
Handout Master

 PowerPoint has other masters that are similar to

the slide master.
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 The handout master lets you add items that

you want to appear on all your handouts, such
as a logo, the date, and page numbers.
 On the notes master, you include any text or
formatting that you want to appear on all your
speaker notes.
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 Editing Pictures in PowerPoint

 PowerPoint contains tools that allow you to edit,

format, and stylize a picture to get the exact
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effect you need for a slide.

 The Picture Tools Format tab includes buttons
that allow you to adjust the picture's contrast,
color and brightness, set a transparent color, or
compress the picture.

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 Editing Pictures in PowerPoint
(continued)

 The picture editing tools include the ability to

apply artistic effects, including making the
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picture look like glass or seem to be painted

using watercolors.
 You can arrange the picture to line up or align
with the other objects on the slide.
 You can also crop, rotate, resize, or reposition
the picture as needed to best fit the slide.
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 Understanding Layouts

 PowerPoint includes nine layouts you can use

to create a new slide or change the layout of an
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existing slide.
 The layouts include placeholders for text and
content.
– Text includes paragraphs and bulleted lists.
– Content can be clip art, tables, organization charts,
SmartArt graphics, objects, graphs, video, and media
clips.
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 Adding Slides

 As you create your presentation, you will want

to add slides.
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 In Normal view, PowerPoint places the new

slide after the selected slide, using the same
layout as the selected slide.
 Clicking the New Slide button arrow opens the
Slide Layout gallery, which allows you to choose
a layout for the new slide.
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 Finding and Replacing Text on
Slides

 The Find command locates the word or

phrase you type in the Find what box.
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 The Replace command locates the word you

type in the Find what box and replaces it with
the word you have typed in the Replace with
box in the Replace dialog box.
 There is also a Find and Replace Font
command.
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 Adding Text to Slides

 To replace a text placeholder, click the

placeholder text. A box with a hashed-line
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border appears around the text. You can then

type whatever you like.
 You can also enter text using the Outline tab.

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 Entering Text in Text Boxes and
Shapes

 There are times when you want to enter text

on a slide where there is no placeholder. In
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this case, the text box or shape provides the

perfect solution.
 You can use the Text Box tool to add text to
a slide without using a content or text
placeholder.

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 Entering Text in Text Boxes and
Shapes (continued)

 Text in a shape
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 Adding Notes to Slides

 Use the speaker notes to remind yourself of

any additional information you need to
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include in your speech.

 To add speaker notes, click in the Notes
pane below the Slide pane and begin typing,
or switch to Notes Page view.

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 Changing Text Alignment, Spacing,
Case, and Tabs

 To change text alignment, use the

alignment buttons in the Paragraph group
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on the Home tab.

 To change line spacing use the Line
Spacing button in the Paragraph group.
 To change the space between the
characters or letters in your slide, use the
Character Spacing button in the Font group.
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 Changing Text Alignment, Spacing,
Case, and Tabs (continued)

 To change the case of text use the Change

Case button in the Font group of the Home
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tab.
 Clear a tab by dragging the tab marker off
the ruler.

Drawing Tools Format tab

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 Working with Bullets

 Bullets define each new idea in the Content

placeholder on a slide.
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 Default bullets are determined by the

theme.
 To change the formatting of bullets, click
the arrow next to the Bullets button in the
Paragraph group on the Home tab to
display the Bullets gallery.
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 Changing Font Attributes

 In a theme, the format of the text for body

text, titles, and bullets is predetermined so
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that the layout, color scheme, font, size, and

style are consistent.
 You can alter the format by making changes
to individual slides. You change the font,
style, size, effects, and color using the
buttons on the Home tab in the Font group.

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 Checking Spelling, Style, and
Usage

 Automatic spell checking identifies

misspellings and words that are not in
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PowerPoint's dictionary by underlining them

with a wavy red line.
 You can also check the spelling in a
presentation after it is complete.
 The Thesaurus offers a selection of words
with the same or similar meanings.
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 Deleting Placeholders and Text
from Slides

 To change or delete selected text, press the

Delete key, the Backspace key, or type new
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text to replace the selected text.

 To delete a placeholder, click the placeholder
box, and then press the Delete key.
 To change slide layouts, on the Home tab, in
the Slides group, click the Layout button, and
then scroll to view the available layouts.
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 Adding Clip Art and Sounds to
Slides

 If a content placeholder appears on a slide,

you can choose from six objects: a table, a
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chart, a SmartArt graphic, a picture from file,

clip art, and a media clip.
 When you click the Insert Clip Art icon, the
Clip Art task pane opens. You find clips
based on a keyword search. A keyword is a
phrase or a word that describes the item you
want in the Search text box.
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 Adding Clip Art and Sounds to
Slides (continued)

 Results from search in the Clip Art task pane

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 Adding Clip Art and Sounds to
Slides (continued)

 If there is no content placeholder, you can

still insert clip art on a slide.
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 You can select a check box to include clips

from the Microsoft Office.com Web site.
 You can add sound effects to any slide by
inserting a sound.

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 Inserting Hyperlinks

 A hyperlink allows you to jump to another

slide, a file, or to a Web site if you are
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connected to the Internet.

 You can also add a hyperlink that opens a
message window for an e-mail address.
 The hyperlink text is formatted with a
different color and underlined. The hyperlink
color is one of the theme colors.
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 Inserting Hyperlinks (continued)

 Insert Hyperlink dialog box

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 Using Animation

 You can add select animation effects to any

of the objects on a slide.
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 Animations are organized into Entrance,

Emphasis, Exit, and Motion Paths categories.
Animations can start On Click, With Previous,
or After Previous.
 Manage animations by using the Animations
tab in the Advance Animation group.
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 Using Slide Transitions

 Slide transitions determine how one slide is

removed from the screen and how the next
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one appears.
 The best view to use when you work on the
transitions is Slide Sorter view.
 You can determine various aspects of
transition speed and whether to advance the
slides manually or automatically.
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 Using Slide Transitions
(continued)

 Transitions gallery
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 Preparing the Notes and Handouts

 To personalize your presentation in a

classroom or lab setting, add your name as a
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footer to the Notes and or Handouts pages.

 If you want to print the whole presentation,
but don't want to use a lot of paper, you can
print handouts or notes.

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 Summary

In this lesson, you learned:

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 Use PowerPoint to create new presentations

using blank presentations or templates.
 Insert headers and footers in a presentation.
 Use the slide, notes, and handout masters.
 Enhance presentations in PowerPoint by
applying slide layouts, themes, and color.

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 Summary (continued)

 Add slides to an existing PowerPoint presentation.

PowerPoint Lesson 2

 Add text to slides and find and replace text.

 Change the appearance of text and bullets in
PowerPoint.
 Check spelling, style, usage, and translate text.
 Add clip art, sounds, and hyperlinks.
 Apply animations and transitions to slides.

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