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Excel

This document discusses various formatting options in Excel including text alignment, number formatting, date and time formatting, and printing options. It provides steps to change horizontal and vertical text alignment, change text orientation, format numbers including custom number formats and using colors, format dates and times using different codes, set margins and page orientation for printing, and how to print entire worksheets or selections of cells.

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MD MC Detlef
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© © All Rights Reserved
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
28 views

Excel

This document discusses various formatting options in Excel including text alignment, number formatting, date and time formatting, and printing options. It provides steps to change horizontal and vertical text alignment, change text orientation, format numbers including custom number formats and using colors, format dates and times using different codes, set margins and page orientation for printing, and how to print entire worksheets or selections of cells.

Uploaded by

MD MC Detlef
Copyright
© © All Rights Reserved
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
You are on page 1/ 33

SECOND GRADING

T e x t A L I G N M E N T : Alignment
means where the text is places within the cell. Cell
text can be aligned left, right, or in the
center. Excel also has a feature where you can
merge and center text across several cells.

1. HORIZONTAL ALIGNMENT

2. VERTICAL ALIGNMENT
T E X T O R I E N T A T I O N : This means that you
can rotate this type of text ninety degrees, in either
direction, from its normal appearance.
STEPS to change horizontal text alignment:

• Select the cells you want to modify.


• Select one of the three
horizontal Alignment commands on the Home
tab.
o Align Text Left: Aligns text to the left of the cell
o Center: Aligns text to the center of the cell
o Align Text Right: Aligns text to the right of the cell
STEPS to change vertical text alignment:

• To change vertical text alignment:


• Select the cells you want to modify.
• Select one of the three
vertical Alignment commands on the Home
tab.
o Top Align: Aligns text to the top of the cell
o Middle Align: Aligns text to the middle of the cell
o Bottom Align: Aligns text to the bottom of the cell
By default, numbers
align to the bottom-
right of cells, while
words and letters align
to the bottom-left of
cells.
TEXT ORIENTATION
STEPS to change text orientation

• To change text orientation:


• Select the cells you want to modify.
• Select one of the options.
• In Excel,

are used to specify how much white space(blank


area) should be left around the information in
your worksheet.
• This is very similar to how margins are conceived
and used in other programs, such as a word
processor.
• Margins are used to provide a visual border for
your printed page and an area where the page can
To set margins for a worksheet,

1. Choose Page Setup from the PAGE LAYOUT TAB. Excel displays the
Page Setup dialog box; you should make sure the Margins tab is
selected.
2. Select the margins. To open the Margins tab of the Page Setup
dialog box, click Custom Margins on the Margins button's drop-
down menu.
3. There, enter the new settings in the Top, Bottom, Left, and Right
text boxes — or select the new margin settings with their
respective spinner buttons.
Adjusting the Page Size in Excel 2010
• The steps below were written using Microsoft Excel
2010. However, these same steps are very similar for
Microsoft Excel 2007 and Microsoft Excel 2013.
• Note that you will need to place the appropriate sized
paper into your printer after you make the changes
outlined below. You may also need to change the settings
on your printer to accommodate this paper size change.
Consult your printer’s documentation if you are having
difficulty printing.
To set PAGE ORIENTATION for a worksheet,
1. Choose Page Setup from the PAGE LAYOUT
TAB. Excel displays the Page Setup dialog box/
group; you should make sure the ORIENTAION is
selected.
2. To open the ORIENTATION tab of the Page
Setup dialog box, click button's drop-down
menu.
3. There, SELECT PORTRAIT OR LANDSCAPE.
Printing

here are many choices you can make when


printing an Excel workbook. You can choose what
parts of a workbook to print and how the data fits
on the page.
In this lesson, you will learn how to print
worksheets, workbooks, and selections of
cells. You will also learn how to prepare for
printing by modifying page
orientation, scale, margins, print titles,
and page breaks.
STEPS IN PRINTING DOCUMENTS

• Click the File tab. This takes you to Backstage view.


• Select Print. The Print pane appears, with the print settings on
the left and Print Preview on the right.
• Click the buttons in the interactive below to learn about the Print
pane.
•
PRINT BUTTON NUMBER OF COPIES

PRINTER’S NAME

PRINT SETTING

PAGES

PAPER ORIENTATION

PAPER SIZE

PAPER
MARGIN
SCALING
PRINT PREVIEW
To print active sheets:
• If you have multiple worksheets in your workbook, you'll need to
decide if you want to print the entire workbook or specific
worksheets. Excel gives you the option to Print Active Sheets. A
worksheet is considered active if it is selected.
• Select the worksheets you want to print. To print multiple
worksheets, click the first worksheet, hold down the Ctrl key, then
click the other worksheets you want to select.
• Click the File tab.
• Select Print to access the Print pane.
• Select Print Active Sheets from the print range drop-down
menu.
• Click the Print button.
• To print the entire
workbook:
• Click the File tab.
• Select Print to access
the Print pane.
• Select Print Entire
Workbook from
the print range drop-
down menu.
• Click the Print button.
• You can use number formats to change the appearance of numbers,
including dates and times, without changing the actual number. The
number format does not affect the cell value that Excel uses to perform
calculations. The actual value is displayed in the formula bar.
• Excel provides several built-in number formats. You can use these built-
in formats as is, or you can use them as a basis for creating your own
custom number formats. When you create custom number formats, you
can specify up to four sections of format code. These sections of code
define the formats for positive numbers, negative numbers, zero values,
and text, in that order. The sections of code must be separated by
semicolons (;).
Step to format the number
Step 1: Select the cells you
want to modify.
Step 2: Click the HOME
TAB then go to number
group
Step 3: Click the drop-
down arrow next to
the Number
Format command
Step to customize the
number format.
Step 1: Select the cells you want
to modify.
Step 2: Click the HOME TAB
then go to number group
Step 3: Click the drop-down
arrow next to the Number
Format command
Step 4: Then click more number
format to launch the dialog box.
Number: Decimal points aligned: ???.???
44.398 44.398
102.65 102.65
2.8 2.8

Number: Numerators of fractions # ???/???


5.25 aligned:
5.3 5 1/4
5 3/10
To display leading and trailing zeros prior to or
after a whole number, use the codes in the
following table.
To display As Use this code
12 00012 00000
123
To display
12000
00123
As
12,000
Use this code
#,###
12000 12 #,
12
12200000 00012
12.2 "000"#
0.0,,

123 000123

123 0123 "0"#


• To specify the color for a section in the format code, type the name
of one of the following eight colors in the code and enclose the
name in square brackets as shown. The color code must be the first
item in the code section.
• [Black] [Blue] [Cyan] [Green] [Magenta] [Red] [White]
[Yellow]
• To indicate that a number format will be applied only if the number
meets a condition that you have specified, enclose the condition in
square brackets. The condition consists of a comparison operator
and a value. For example, the following number format will display
numbers that are less than or equal to 100 in a red font and
numbers that are greater than 100 in a blue font.
• [Red][<=100];[Blue][>100]
Dates and times To format
dates and times, use the
Format Description
following codes
m
month as a number with no leading zeroes
mm month as a number with leading zeroes
mmm three letter month abbreviation
mmmm full name of month
d day as number with no leading zeroes
dd day as number with leading zeroes
ddd three letter day of week abbreviation (Wed)
dddd unabbreviated day of week text (Wednesday)
yy two digit year
yyyy four digit year
h hour as number with no leading zeroes

hh hour as number with leading zeroes

minutes as number with no leading


m
zeroes

mm minutes as number with leading zeroes

seconds as number with no leading


s
zeroes

ss seconds as number with leading zeroes


Dates and times
To format dates and times, use the following codes.
To display As Use this code
Years 00-99 yy
Years 1900-9999 yyyy
Months 1-12 m
Months 01-12 mm
Months Jan-Dec mmm
Months January-December mmmm
Months J-D mmmmm
Days 1-31 d
Days 01-31 dd
Days Sun-Sat ddd
Days Sunday-Saturday dddd
Hours 0-23 h
Hours 00-23 hh
Minutes 0-59 m
Minutes 00-59 mm
Seconds 0-59 s
Seconds 00-59 ss
Time 4 AM h AM/PM
Time 4:36 PM h:mm AM/PM
Time 4:36:03 PM h:mm:ss A/P
Time 4:36:03.75 PM h:mm:ss.00
Elapsed time 1:02 [h]:mm
(hours and
minutes)
Elapsed time 62:16 [mm]:ss
(minutes and
seconds)
Elapsed time 3735.80 [ss].00
(seconds and
hundredths)
Identify the codes used to display the following date format.
1. 01/01/2010
2. 01 January 2010
3. Monday 15 Mar 10
4. March 3, 2010 Thurs.
5. 1-1-10
6. 2014-Jan-03
7. 2 December 16
8. September 04, 2013
9. 1-02-2014
10.Jan-1-12 Monday
1. Displays the month as a number with a leading zero when
appropriate.
2. Displays the month as a full name (January to December).
3. Displays the month as a number without a leading zero.
4. Displays the month as an abbreviation (Jan to Dec).
5. Displays the day as a full name (Sunday to Saturday).
6. Displays the day as an abbreviation (Sun to Sat).
7. Displays the day as a number with a leading zero when
appropriate.
8. Displays the day as a number without a leading zero.
9.Displays the year as a two-digit number.

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