ANALYZING

INFORMATION
USING ICT
Prepared by: Mr. Micho S. Ollina
 OBJECTIVE
Use functions and formulas in an
electronic spreadsheet tool to perform
advanced calculations on numerical
data.
Function Description Syntax
Adds all the SUM(number1,
SUM numbers in a number2, …)
range of cells
Multiplies all PRODUCT(numb
PRODUCT the numbers er1, number2,...)
given as
arguments
Function Description Syntax
Returns the QUOTIENT(n
QUOTIE integer portion of umerator,
NT a division denominator)

Returns the result POWER(num

POWER of a number raised ber, power)
to a power
Function Description Syntax
Returns the MOD(number,
MOD remainder after a divisor)
number is divided by
a divisor

Returns the sum of SUMPRODUCT

SUMPRO the corresponding (array1,
DUCT ranges or arrays array2)
Function Description Syntax
Returns the sum of SUMSQ(numb
SUMSQ the squares of the er1,
arguments [number2], …)

Adds the cells SUMIF(range,

SUMIF specified by a criteria,
given condition or sum_range)
criteria
Function Description Syntax
Adds the cells SUMIFS(sum_r
SUMIFS specified by a given ange,
set of conditions or criteria_range
criteria 1, criteria1, …)

Rounds a number to ROUND(numb

ROUND a specified number er,
of digits num_digits)
SAMPLE DATA:
SUM Function:
•To get the sum of the values in
column X of the table, you type
the formula below and you will
get 37.
=SUM(A2:A6)
•To get the sum of the values in
column X and column Z, you
type the formula below and you
will get 65.

=SUM(A2:A6,C2:C6)
•To get the sum of the values
in the table, you type the
formula below and you will get
102.
=SUM(A2:C6)
PRODUCT Function:
•To get the product of the values in
column X of the table, you type the
formula below and you will get
16800.
=PRODUCT(A2:A6)
•To get the product of the values
in the first row of the table, you
type the formula below and you
will get 240

=PRODUCT (A2: C2)

•To get the product of the values
in the first and third row of the
table, you type the formula below
and you will get 190080.

=PRODUCT(A2:C2,A4:C4)
QUOTIENT Function:
•To get the quotient of the value in
the first cell of the table as the
numerator and 2 as the
denominator, you type the formula
below and you will get 6.
=QUOTIENT(A2,2)
•To get the quotient of the value in
the first cell of the table as the
numerator and the second cell to
the right as the denominator, you
type the formula below and you will
get 1.
=QUOTIENT(A2,B2)
 POWER Function:
•To get the square of the value in
the first cell of the table, you type
the formula below and you will get
144.
=POWER(A2,2)
 MOD Function:
•To get the remainder of the value
in the first cell of the table and 2
as the divisor, you type the formula
below and you will get 0.
=MOD(A2,2)
•To get the remainder of the value
in the first cell of the table and
the second cell to the right as
the divisor, you type the formula
below and you will get 2.
=MOD(A2,B2)
 SUMPRODUCT Function:
•If you want to multiply the values in
column X and column Y of the table
and then add the products, you
type the formula below and you will
get 298.
=SUMPRODUCT(A2:A6,B2:B6)
 SUMSQ Function:
•If you want to get the sum of the
squares of the values in column
X, you type the formula below and
you will get 307.
=SUMSQ(A2:A6)
 SUMIF Function:
•If you want to add only the values
in column X that are larger than 5,
you type the formula below and
you will get 27.
=SUMIF(A2:A6, ">5")
•If you want to add only the
values in column Z, where the
corresponding cells in column X
is larger than 5, you type the
formula below and you will get 19.
=SUMIF(A2:A6, ">5", C2:C6)
 SUMIFS Function:
• If you want to add the values in column Z only if
two conditions are met:
o The corresponding cells in column X is
larger than 5, and
o The corresponding cells in column Y is
smaller than 5.
then you type the formula below and you will get 0
=SUMIFS(C2:C6, A2:A6, ">5", B2:B6, "<5")
• If you want to add the values in column Z only if
two conditions are met:
o The corresponding cells in column X is
smaller than 10, and
o The corresponding cells in column Y is
larger than 5.
then you type the formula below and you will get 22
=SUMIFS(C2:C6, A2:A6, "<10", B2:B6, ">5")
 ROUND Function:
•After dividing the value in the first
cell of the table by the value in the
second cell to the right of the table,
you want to round the result to two
decimal places, you type the formula
below and you will get 1.2
=ROUND(A2/B2, 2)
•After dividing 5 by 6 and you
want to round the result to two
decimal places, you type the
formula below and you will get
0.83
=ROUND(5/6, 2)
•To round 0.6489 to two
decimal places, you type the
formula below and you will
get 0.65
=ROUND(0.6489, 2)
If you cannot remember the
description and syntax of the
functions, just use the Insert
function (fx) button to look for the
function. The corresponding
description and syntax will be
displayed.
 SELECTED TEXT
AND LOGICAL
FUNCTIONS IN
MICROSOFT EXCEL
Function Description Syntax
Joins several text CONCATENAT
CONCAT strings into one text E(text1, text2,
ENATE string …)

Returns the number LEN(text)

LEN of characters in a
text string
Function Description Syntax
Converts all letters in LOWER(text)
LOWER a text string to
lowercase

Converts all letters in UPPER(text)

UPPER a text string to
uppercase
Function Description Syntax
Returns the leftmost LEFT(text,
LEFT characters from a num_chars)
text value

Returns the RIGHT(text,

RIGHT rightmost num_chars)
characters from a
text value
Function Description Syntax
Returns TRUE if all of AND(logical1,
AND its arguments are logical2, ...)
TRUE
Checks whether a IF(iogical_test,
IF condition is met and value_if_true,
returns one value if value_if_false)
TRUE, otherwise
returns another value
Function Description Syntax
Returns TRUE if any OR(logical1,
OR argument is TRUE logical2, ...)
SAMPLE DATA:
CONCATENATE Function:
•If you want to create a sentence by joining
the data in the cells with other text, then
type the formula below and you will get
“The teacher of Xavier is A” for the first
cell.
=CONCATENATE("The teacher of", A2, "is",
B2)
 LEN Function:
•If you want to find the number of
characters in a cell, then type the
given formula and you will get 6.

=LEN(A2)
 LOWER Function:
•If you want to change the text to
all lowercase, then type the
formula below and you will get
"xavier".

=LOWER(A2)
 UPPER Function:
•If you want to change the text to
all uppercase, then type the
formula below and you will get
"XAVIER".

=UPPER(A2)
 LEFT Function:
•If you want to get the first character
of the string in a cell, then type the
formula below and you will get "X".

=LEFT(A2)
 LEFT Function:
•If you want to get the first two
characters of the string in a cell,
then type the formula below and
you will get "Xa".
=LEFT(A2,2)
 RIGHT Function:
•If you want to get the first character
to the right of the string in a cell,
then type the formula below and
you will get "r".
=RIGHT(A2)
 RIGHT Function:
•If you want to get the first two
characters to the right of the string
in a cell, then type the formula
below and you will get "er".
=RIGHT(A2,2)
 IF Function:
If you want to return one value if a
condition is true and another value if
it's false, then try the following:
=IF(C2>35,"Very Good","Good")
Result: Very Good
 IF Function:
=IF(C2>40,"Excellent",
IF(C2>35,"Very Good","Good"))

Result: Excellent
AND Function:
If you want to evaluate whether
the arguments are true, then type
the following:
=AND(2+2=4, 2+3=5)
RESULT: TRUE
AND Function:
=AND(1<C2, C2<100)
Result: TRUE
=IF(AND(1<C2,C2<100), A2, "The
value is out of range.")
Result: Xavier
 OR Function:
If you want to evaluate if any of
the argument is true, then type
the following:
=OR(2+2=4, 2+3=5)
RESULT: TRUE
 OR Function:
=OR(50<C2, C2<100) Result: TRUE
=IF(C)R(50<C2,C2>100),A2, "The
value is out of range.")
Result: The value is out of range.