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Databases (Access) : Ict Igcse

The document discusses creating and importing data into an Access database. It provides steps for opening and saving a database, creating tables, importing a CSV file, updating records using filters, and using wildcard searches in queries.

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DPS IGCSE
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516 views

Databases (Access) : Ict Igcse

The document discusses creating and importing data into an Access database. It provides steps for opening and saving a database, creating tables, importing a CSV file, updating records using filters, and using wildcard searches in queries.

Uploaded by

DPS IGCSE
Copyright
© © All Rights Reserved
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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ICT IGCSE

Databases (Access)
Open and Save (Create) Database 3

2
Lawsons

1) Open Microsoft Access


2) Write the name of the database file
3) Select the destination folder and choose
the location for the file. You can also right click on your mouse
4) Select “OK” and then “Create” to create a new database.
New >>> Microsoft Access Database
ICT IGCSE
Databases (Access)

Create a Database, CARS with following fields.

Tip:

Double check the data types.


They have to be correct or you
may get import errors.

Primary Key: This will be the unique field for each record. The VIN will be
the primary key as each car will have a unique VIN.
ICT IGCSE
Databases (Access)
Importing CSV Tip: Always check the currency and the format
of the date.
£ - Pounds

01-Jan-2016

Tip: Always check data types when importing CSV File. If you do not then you run the risk of
getting import errors.

Tip: You can then format the number in design view. If a


number is not showing to a certain decimal value then
you can set the format to standard.
ICT IGCSE
Databases (Access)
Importing CSV

1) Click on External Data Tab and select Text File.


2) Browse and Select the CSV File.
3) Click OK
4) Click on Advanced and check the format of the date so it is set to DMY. Then click Ok and Next.
ICT IGCSE
Databases (Access)
Importing CSV 5) Click on First Row Contains Field
Names and then click on advanced.

6) Double check all the data types.


You would normally always have to
5 change the Boolean field.

7) Select the Primary Key or let


6 Access choose. If you have a unique
data for each record in a field then
select this as your primary key.

8)Click on Next then Finnish to


import the CSV file.
7

8
ICT IGCSE
Databases (Access)
1 2

4
ICT IGCSE
Databases (Access)

You will be asked to either add, edit or delete


1 data. In this example you are asked to update
3 records.
The best way to update an existing record is to
use the filter tool and search by the Primary
Key (VIN).
2
1) Select the VIN Field >> Text Filters >>
Equals.
2) Type in the Primary Key (377C15423003)
and press Ok.
3) Update the record
3
Discount Applied: 10
Date Sold: 06/05/2012
Sales Person: Algier
Sold: Yes
4 4) Clear the text filter and repeat the same
process with the next two records.
ICT IGCSE
Databases (Access)
Query Tip: You can search
by a field and then
Tip: Extend the
hide it. Before
tables just in case
hiding it check to
you may need to
see if the search
select and use
criteria has
another field.
worked.

Tip: Always check the number of records after


you have typed in one search criteria.
The number of records should reduce every time
you type in a search criteria.
ICT IGCSE
Databases (Access)

Wild Card – Sometimes a field may contain more than


one word. To find something specific you need to write a
wildcard search.

Like “*Channing Tatum *”

Between Between 01/01/2010 And 02/02/2012


Between 100 And 150
Or North Sea Or Irish Sea
Not Not “Horror”
<90 Less than <90
>90 More than >90
>=90 More than and equal to >=90
37*____ Fields starts with 37 Only field containing
____*37 Fields Ends with 37 Channing Tatum are
shown

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