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Good Presentation 771

This document provides tips for giving effective presentations by avoiding common pitfalls and following best practices. It recommends: 1) focusing on motivating the audience and having a clear structure and message; 2) listing objectives, understanding the audience, and determining the key messages; and 3) designing visually appealing slides that follow consistent styles and complement the oral presentation. Preparation, practice, and tailoring the presentation based on audience needs are emphasized as essential for success.

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naveen_dogga
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43 views24 pages

Good Presentation 771

This document provides tips for giving effective presentations by avoiding common pitfalls and following best practices. It recommends: 1) focusing on motivating the audience and having a clear structure and message; 2) listing objectives, understanding the audience, and determining the key messages; and 3) designing visually appealing slides that follow consistent styles and complement the oral presentation. Preparation, practice, and tailoring the presentation based on audience needs are emphasized as essential for success.

Uploaded by

naveen_dogga
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPT, PDF, TXT or read online on Scribd
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Doing a Good Presentation

Bored Meeting
Common causes of Ineffective
Presentations
Failure to motivate the audience

Confusing structure

Gaps in logic

Excessive details

Poorly designed slides


Presentation Development Steps

1. List your objectives


2. Define your audience
3. Determine your message
4. Organize your information
5. Design the “look” of your presentation
6. Create and assemble slides
Step 1: List your Objectives

 Why do you want to give this


presentation?

 What do you hope to accomplish?

 What do you want your audience to do?


Step 2: Focus on The Audience

Who are they?

Focus on what your audience needs to


know - NOT what you know

Consider audience’s level & interest

Decide what you want the audience to do


as a result of the presentation
Step 3: Determine the Message

List not more than three key points you want


your audience to remember and built the
presentation around these points
Tailor the points to the audience’s technical
level; information needs and interest.
Modify the presentation for each new
audience
Step 4:Organizing your Delivery -
General Tips
Announce your topic clearly
State your objective up front
Give an outline of your presentation in
your introduction
Use transitions at the beginning of each
major section
Organizing your Delivery -
The Opener
“Tell them what you are going to say”
– Set the tone
– Capture your audience’s attention
– Build rapport
– Tailor your opener to your audience
Examples of Openers

 Greet and shock audience  Issue challenge

 Use humor  Use a quote

 Be warm and friendly  Provide facts/figures

 Create verbal imagery  Throw out a question


Organizing your Delivery -
The Middle
“Say it”
– Organize presentation around
three aspects of the subject

1._____________
2._____________
3._____________
Organizing your Delivery -
The Close
“Tell them what you just said”
– Summarize message
– Repeat key points
– Ask for action
– Refer to your opener
– End on a positive note
Time Yourself
for Maximum Impact
Title 1
Oops!
Key message 1 I don’t have
much time
left!
Outline 1

Context/Problem 1
5 min
Methodology 1
Impact
Key results 3-4
Impact
Recommendations (In Conclusion) 1-2

Recap (in summary) 1


Step 5: Design the “Look”
of your Presentation
 Choose style that supports the tone
 Apply the same style to each slide
 Follow the KISS rule – Keep It Short and Simple
 Use short words and short phrases (6 x 6)

BE CONSISTENT!
Style Elements

Use the same:

•font and size • use of color

 bullet style
• Use of
Capitalization
Step 6: Why Visuals?

 Visuals are powerful tools because they:


– increase understanding
– save time
– enhance attention
– promote attentiveness
– help control nervousness
Style: To Read or Not To Read?

Do not read your entire presentation


Sometimes read key parts for
emphasis
impact
accuracy
Write your notes in oral language
Style: Building Rapport

Make eye contact


Use humor carefully
Communicate sincerity through gestures
and facial expressions
Style: Voice
Project your voice
(speak to the back of the room)
Vary your voice
Pause for emphasis
Speak slowly & …
Remember to breathe!
Style: Appearance and Manners

Dress appropriate for audience

Face your audience, not the screen

Avoid distracting gestures

Use a pointer to help guide the audience


Style: Tailor your Nerves into
Confidence
Prepare
(Know the room, audience, material)
Relax
Visualize yourself giving your presentation
Realize that people want you to succeed
Preparation is Key!

Know the material well


Learn about the audience
Prepare an outline and notes
Practice in advance
Visit location beforehand
(formal presentations)
Remember the KISS Rule

Keep It Short and Simple


– Key points only
– One idea per overhead
– Short words, short phrases
– Strong statements: active voice
– Round off numbers
To Sum Up...

Connect with your audience through...


1. Preparation
2. Organizing your delivery
3. Style, voice & appearance
4. Tailoring nervous energy

POST IT!

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