PMP 4.

0 Orientation

Introduction and Basics of Project

Management
Agenda

Day Knowledge Area Duration Break

1 Introduction and Basics of Project Management 9:00 1:00 10:30 10:40/11:50 12:00

Project Integration Management 2:00 6:00 4:30 4:40/6:00 6:10

2 Project Scope Management 9:00 1:00 10:30 10:40/11:50 12:00

Project Communication Management and Project HR

2:00 6:00 4:30 4:40/6:00 6:10
Management

3 Project Risk Management and Project Quality Management 9:00 1:00 10:30 10:40/11:50 12:00

Project Procurement Management 2:00 6:00 4:30 4:40/6:00 6:10

4 Project Time Management 9:00 1:00 10:30 10:40/11:50 12:00

Project Cost Management and Ethics 2:00 6:00 4:30 4:40/6:00 6:10

2
Introduction

Your Name
LOB or Team you work for
Role and Responsibility
Experience (Total, HCL, PM)
Expectations from this course
Hobbies and what do you enjoy doing?

3
Learning Objectives

To learn the best practices of Project Management as per

Project Management Body of Knowledge (PMBOK)
To apply the Project Managers experience and knowledge for
passing PMP exam
To understand the PMP certification process
Be able to implement the learning from PMBOK in day-to day
PM activities

4
Ground Rules

Put mobile on vibrate/silent mode & do not receive calls within the training
room
Silently leave the training hall to attend any call which requires urgent
action
Be interactive
Be punctual
Inform the trainer in advance case of any delay/inability to attend
Training hours would not be updated for delayed arrival/absence
Use PMI terms and terminology, not what we practice
Give open and honest feedback for improvement

5
Background/FAQs

What is PMP?
Project Management Professional

Who should attempt the certification?

Practicing Project Managers, Program Managers, Project Controllers,
& Project Leaders with proven Project Management experience
The certification is not meant for team members and technical
resources, unless involved with Project Management function.

Where can I get more information?

Logon to www.pmi.org and download PMP certification handbook. This
handbook will provide information on eligibility, passing scores,
certification validity, etc.

6
Background/FAQs

Do I have to become a member of PMI?

It is not compulsory. However, becoming a member has advantages (both
monetary and intellectual)

How much does membership cost?

Membership cost is $119 + $10 (administration charge). Membership is
valid for 1 year from the date of registration.

What are the member benefits?

You get access to exclusive members only area of PMIs official website
(www.pmi.org)
Discount of $150 for PMP exam
Access to online books published by PMIs bookstore
Subscribe to magazines like PMI Today, PM Network, etc.
7
Background/FAQs

What is the eligibility criteria to take the PMP exam?

Graduate, minimum 3 years experience with at least 4500 hrs of Project
Management experience
Non-graduates, minimum 5 years experience with at least 7500 hrs of
PM experience
35 PDUs (training hours)

What is the cost of certification?

For PMI members - $405
For non-PMI members - $555

How long is the certification valid?

3 years from the date of certification

8
Background/FAQs

How can I re-certify?

Earn a minimum of 60 PDUs in the certification
There are various ways to earn PDUs (by attending trainings, providing
training, performing Project Manager (PM) activities, attending
seminars, etc.)

9
Background/FAQs

How is the exam structured?

Computer Based Test, Consists of 200 Questions of which 175 are
considered for evaluation and 25 are for pre-test, Exam duration is 4 hours

Pass mark 61% (106/175)

Question Distribution
Process Group Questions

Initiation 11% 22

Planning 23% 46

Execution 27% 54

Monitoring and Control 21% 42

Closing 9% 18

Professional and Social Responsibility 9% 18

10
Background/FAQs

What is the Exam cycle?

Application Submission

Application Review

Fee Payment

Audit (Optional, decided by PMI)

Schedule Exam

Appear for Exam and Pass

Certified PMP must obtain 60 PDU every three years to maintain the
certificate

11
Background/FAQs

What are the different question types?

Network diagram

Fill in the blanks (from the option)

Scenario- & Situation-based

Definitions

Formula related calculations

Questions with two or more correct answer

Questions with extraneous information

Questions with made up terms

Outside PMBOK

Conceptual questions

Match the following

Short questions with lengthy answers

12
Background/FAQs

What are the assumptions for PMP exam questions and preparation?
Managing large projects

Managing end to end

PMBOK processes are used

Part of organization which has processes and procedures and a lessons learnt database

PM is inducted in initiation

PM is a role by itself

Project plan is not bar chart

No gold plating

Projects done in matrix environment

PM is responsible for success and failure

13
PMI History

Founded in 1969

PMP certification from 1984 on Scope, Time, Cost, quality,

HR and communication. Included from 1987 Risk, Procurement, and Framework

PMBOK 1st edition in 1996/PMBOK 2nd edition in 2000

Mandatory PM training from 2002

PMP certification on-line exam from 2002

PMBOK 3rd edition in 2005

Exam from October 2005 is based on PMBOK 3rd edition

2008 onwards exam is based on PMBOK 4th edition

In Early 2013 PMBOK 5th edition will be released

14
PMP Framework

What is PMBOK?
Project Management Body of Knowledge (PMBOK) describes the sum of
knowledge within the profession of project management.

Why use PMBOK?

As with other professions, such as law, medicine, and accounting, the body
of knowledge rests with the practitioners and academics that apply and
advance it. The complete project management body of knowledge includes
proven traditional practices that are widely applied and innovative practices
that are emerging in the profession. The body of knowledge includes both
published and unpublished materials. This body of knowledge is constantly
evolving. PMIs PMBOK guide identifies that subset of the project
management body of knowledge that is generally recognized as good
practice.

15
PMP Framework (Contd)

What is a Project?
A temporary endeavor undertaken to create a unique product, service, or result. A project is:
Temporary
Unique
Has a definite start and end date
Progressively elaborated
Has specific time, cost, and performance requirements

What is Project Management?

The application of knowledge, skills, tools, and techniques to project activities to meet the
project requirements.

What is the role of the Project Manager?

The person assigned by the performing organization to achieve the project objectives.
The project Manager should possess the following characteristics:
Knowledge What Project Manager Knows about Project Management
Performance What project Manager is able to do or accomplish while applying their Project
Management Knowledge
Personal How Project Manager Behaves while performing Project or related activity
16
PMP Framework (Contd)

What is a Project lifecycle?

A collection of generally sequential project phases whose name and
number are determined by the control needs of the organization or
organizations involved in the project. A lifecycle can be documented with a
methodology.

What is Product lifecycle?

A collection of generally sequential, non-overlapping product phases
whose name and number are determined by the manufacturing and control
needs of the organization. The last product lifecycle phase for a product is
generally the products retirement. Generally, a project lifecycle is
contained within one or more product lifecycles.

17
Overlap of Process Groups

18
PMP Framework

What is a PMO?

A Project Management Office (PMO) is an organizational body or entity

assigned various responsibilities related to the centralized and coordinated
management of those projects under its domain. The responsibilities of a
PMO can range from providing project management support functions to
actually being responsible for the direct management of a project.

19
PMP Framework (Contd)

Who are Stakeholders?

Person or organization (e.g., customer, sponsor, performing organization,

or the public) that is actively involved in the project, or whose interests
may be positively or negatively affected by execution or completion of the
project. A stakeholder may also exert influence over the project and its
deliverables.

20
PMP Framework (Contd)

What is the relationship among Project, Program, and Portfolio

Management?

21
PMP Framework (Contd)

What are Enterprise Environmental Factors (EEFs)?

Any or all external environmental factors and internal organizational
environmental factors that surround or influence the projects success.
These factors are from any or all of the enterprises involved in the project,
and include organizational culture and structure, infrastructure, existing
resources, commercial databases, market conditions, and project
management software.

What are Organizational Process Assets (OPAs)?

Any or all process related assets, from any or all of the organizations
involved in the project that are or can be used to influence the projects
success. These process assets include formal and informal plans, policies,
procedures, and guidelines. The process assets also include the
organizations knowledge bases such as lessons learned and historical
information.

22
PMP Framework (Contd)

How do Projects compare visa-a-vie operations?

A project is temporary in nature, while operations are ongoing. Projects

have definitive start dates and definitive end dates. A project is completed
when the goals and objectives of the project are accomplished. Sometimes
projects end when its determined that the goals and objectives cannot be
accomplished, the project is then canceled. Operations or non-projects
involve work that is continuous and repetitious. In addition Operational
activity does not have an end date.

23
PMP Framework (Contd)

What are the various organization structures?

24
PMP Framework (Contd)

How do Cost and Staffing levels vary across the Project lifecycle?

25
PMP Framework (Contd)

26
Project Process

Initiation Planning
Processes Processes

Controlling Executing
Processes Processes

Closure
Processes

27
PMP Framework

What is the relationship between Project Management Process groups and Knowledge Areas?

28
 Project Mgmt. Initiating Process Group Planning Process Group Executing Process Group Monitoring & Closing Process
Process Groups Controlling Process Group
Knowledge Areas Group
4. Project Integration 4.1 Develop Project Charter 4.2 Develop Project Mgmt. Plan 4.3 Direct and Manage Project 4.4 Monitor and Control 4.6 Close Project
Mgmt. Execution Project Work or Phase
4.5 Perform Integrated
Change Control

5. Project Scope Mgmt. 5.1 Collect Requirements 5.4 Verify Scope

5.2 Define Scope 5.5 Control Scope
5.3 Create WBS
6. Project Time Mgmt. 6.1 Define Activities 6.6 Control Schedule
6.2 Sequence Activities
6.3 Estimate Activity Resources
6.4 Estimate Activity Durations
6.5 Develop Schedule
7. Project Cost Mgmt. 7.1 Estimate Costs 7.3 Control Costs
7.2 Determine Budget
8. Project Quality 8.1 Plan Quality 8.2 Perform Quality Assurance 8.3 Perform Quality
Mgmt. Control
9. Project Human 9.1 Develop Human Resource Plan 9.2 Acquire Project Team
Resource Mgmt.
9.3 Develop Project Team
9.4 Manage Project Team
10. Project 10.1 Identify Stakeholders 10.2 Plan Communications 10.3 Distribute Information 10.5 Report
Communications Mgmt. Performance
10.4 Manage Stakeholder
Expectations
11. Project Risk Mgmt. 11.1 Plan Risk Mgmt. 11.6 Monitor and
Control Risks
11.2 Identify Risks
11.3 Perform Qualitative Risk Analysis
11.4 Perform Quantitative Risk Analysis
11.5 Plan Risk Responses
12. Project 12.1 Plan Procurements 12.2 Conduct Procurements 12.3 Administer 12.4 Close
Procurement Mgmt. Procurements Procurements
Quiz

Q1. Which of the following is an enterprise environmental factor that should

be identified in the project charter?

A. Standards policies organizational procedures.

B. Standardized guidelines performance measurement.
C. Government and industry standards.
D. Project files

Answer: C

30
Quiz (Contd)

Q2 . What occurs in a functional structured organization?

A. Broad span of control

B. Project manager has the most formal authority
C. Difficult to prioritize multiple projects
D. All of the above

Answer: C

31
Quiz (Contd)

Q3. As the project manager for the Bell Fence Company you are overseeing
the installation of a wire fence for the St. Peters elementary school. The
fence installation was completed within one day. The deliverable is
considered as:

A. A negotiated result between the St. Peters school and the Department
of Education.
B. High profile project.
C. Regulatory requirement for the St. Peters school.
D. A temporary project where the deliverable is not considered
temporary.

Answer: D

32
Quiz (Contd)

Q4. Of the following, how are projects unique?

A. Every project has a different result.

B. Each project requires the same deliverables.
C. All projects have a scope.
D. The customer requests the project.

Answer: A

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Quiz (Contd)

Q5. Program Management typically involves:

A. A claim
B. Management of several projects working together to reach similar
goals
C. Regulation
D. A request for a bid or proposal

Answer: B

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Exam Essentials

Good to know : Give more attention to Page 9: Overview Project, Program and Portfolio
Good to know Project Management Office; Page 11

Page 13: Project Manager Role

Page 16: project Life cycle

TIP: Exam questions will be based Project Management, unless mentioned as product

Page 28: organization Structure

* page 43; project Management Process Map (memories will help in Exam)

Other source: Chapter 3 from Rita

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End of Module