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Meetings: Research Findings: (The Wharton Wall Street Journal)

go conquer the world with the power of your influential skills learned in this presentation for meetings.

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Dushyant Tara
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25 views

Meetings: Research Findings: (The Wharton Wall Street Journal)

go conquer the world with the power of your influential skills learned in this presentation for meetings.

Uploaded by

Dushyant Tara
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
You are on page 1/ 12

MEETINGS

Research Findings:(The Wharton


Center for Applied Research, The
Wall street Journal)
A

CEO spends about 17 hours


each/week
Sr. Executives spend 23 hours
each/week
Middle Managers 11 hours each/week
Sr. and middle managers felt that 56%
of the meetings were productive.

PURPOSE
Informational
To communicate important sensitive
information( rejection of a proposal)
To explore new ideas
To provide feedback
To present report
To gain support for an idea/project

Decision Making
To reach a group consensus( promotion of
employees)
To solve a problem
To reconcile a conflict
To negotiate an agreement
To win acceptance for a new idea, plan or
system ( to explain benefits of a new
scheme or to convince others)

Preparation

What is my objective?

Is the timing right?

How much will the meeting cost?

Time and Duration


Choose a time during which participants
are at their best
Start at unusual time and end at natural
break point
Allow ample time to prepare
Avoid surprise meetings
Decide the duration on the basis of number,
complexity and sensitivity of agenda items

Agenda, Participants and


Venue

Limit the number of agenda items


Do not dwell on the past
Present opportunities, not problems
Allocate ample time
Include sufficient details
Invite only relevant and optimum number of
people
Arrange a room set up to improve access,
heighten interaction, and increase visual
contact

PROCEDURE

Getting a meeting off to a good start


Encouraging participation
Drawing silent types into discussion( silence of
general agreement of agenda , silence of diffidence,
silence of hostility)
Joining the discussion
Managing Emotions(hidden agenda)
Dealing with latecomers
Injecting humour
Ending the meeting
Follow up( minutes)
Evaluation

Conferences
A type of meeting where people meet to
confer on similar interest and pool
their resources, experiences and
opinions ( collaborative thinking)

Planning and Preparation

Decide on a broad area( then narrow it down to a specific theme)


Identify related issues
Identify and prepare list of conferees
Decide the date
Indentify chief guest and get his consent
Work out topics for sessions and identify chairpersons
Prepare a list of invitees
Estimate budget
Prepare brochure
Prepare covering letter
Form organizing committee
Allocate work
Plan ahead
Meet the members
Prepare conference evaluation form

Procedure
Transport
Accommodation
Reception
Timing and duration of sessions
Seating
Projection facilities
Souvenir
Materials

Exercise
1.It has been found that in a diverse(multi)
cultural institute like BITS, Goa Campus,
various festivals are celebrated but at small a
group or individual level. Hence it is felt that a
committee be formed, with different office
bearers who would first identify the different
festivals and then work towards coordinating
the same to ensure maximum participation.
Prepare an agenda and call a meeting of CSA
members consisting of 10 members to
discuss issues and elect office bearers.

2. As members of task force of curriculum redesign


and revision under Mission 2015 of Vision 2020
you have been asked to list out all humanities
electives and observe their usefulness in terms of
feasibility, practical application and overall
growth( in relation to students). Out of all the
courses under Humanities and Management, you
have to shortlist just 7 courses, on the basis of
criteria mentioned above and recommend these
courses in the new curriculum. Prepare agenda
for the meeting, assign roles and discuss the
issues.

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