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Setting Up A Gmail Account & Email Safety: Patrick Therrien Technology & Education Training Specialist

This document provides instructions for setting up a Gmail email account and discusses best practices for safe email use. It explains how to create a Gmail account, compose and send emails, and use basic Gmail features like folders, spam filtering, and replies. The document also covers email etiquette tips, such as keeping messages concise and professional. It warns about phishing scams and advises users to be cautious of unsolicited emails requesting personal information.

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Benson Falco
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© © All Rights Reserved
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152 views

Setting Up A Gmail Account & Email Safety: Patrick Therrien Technology & Education Training Specialist

This document provides instructions for setting up a Gmail email account and discusses best practices for safe email use. It explains how to create a Gmail account, compose and send emails, and use basic Gmail features like folders, spam filtering, and replies. The document also covers email etiquette tips, such as keeping messages concise and professional. It warns about phishing scams and advises users to be cautious of unsolicited emails requesting personal information.

Uploaded by

Benson Falco
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPT, PDF, TXT or read online on Scribd
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Setting up a Gmail

Account & Email Safety


Patrick Therrien
Technology & Education
Training Specialist

Email Basics

Send & receive digital


messages and content
over the internet

Productivity Tool
Calendar
Address book

Web-based email can


be accessd anytime &
anywhere

Email Addresses

Format:

Username
@
Providers domain
Ex. [email protected]

Free Email Account


Providers:

Yahoo
Microsofts Hotmail
Googles Gmail

Setting up a Gmail Account

Go to: www.gmail.com
Click here to Create your Account

Creating a Gmail Account

Enter a password
Enter or choose a security question or write your own.
5

Creating a Gmail Account

Type in your birthdate month/day/year


Type in the word in the word verification box
Click on the I accept. Create my account button
You can either use Google as your home page or
a tab on your home page

Creating a Gmail Account

Congratulations
Click on Show me my account

Gmail Inbox for your Account

Notice the 3 email from Google in your inbox


3 tutorials explaining some of the features of Gmail.

Composing a New Message

Click on New or
Compose

Contacts

Like an address book


Contains email
addresses & contact
information

Properly Addressing a Message

Subject:

CC (Carbon Copy)

To include other people in an email


message

BC (Blind Carbon Copy)

Brief description

Addresses will not be visible to


other parties.

Attachments

Attach or Upload files

10

Draft or Send

Draft:

Save it to send later

Send

Only click on when the


message is complete
and ready to go.

11.

Inbox

Shows all incoming mail you have received

Click on the email to read it.


All unread emails are usually marked in bold text

12

Reply or Reply All

Reply

When you want to respond to an


email
New window will appear to
compose your message

Reply All

The message will be sent to all


parties in the email.
**Caution** Always check the To
box before hitting the send
button to avoid embarrassment of
sending it to the wrong people.

13

Forwarding an Email

Forward

Share an email
message with another
individual

14

SPAM or Junk Email

Spam

Carries viruses and fraudulent


scams
Do NOT open it

Move it to the Spam Folder

Do NOT open files with a


attachment that has a file
extension ending in:

.exe
.zip
.scr

15

Folders or Labels

Folders or Labels

Allow you to organize


your emails for quicker
reference.

16

Trash or Deleted Items

Deleted Items

To delete click on the


Delete Command
Once it is deleted from the
trash folder its gone

Trash Folder

Items in the trash folder are


accessible

17

Email Etiquette

Email Dos:

Keep emails clear and


concise

Closing

Sincerely
Thanks

Use a relevant subject


line
Add a greeting and
closing line to your email

Followed by your name

Be aware of your tone


in your email

"Dear Angela

18

Email Etiquette (cont.)

Check your email before


sending

Check it for spelling and


grammar errors
Check the content and
wording

Check your recipients

To
CC
BCC
19

Email Etiquette

Email Donts

Dont use caps lock

Don't overuse Reply to All

An overlong signature

Don't try to cover too


many topics

Dont use hard-to-read


fonts or colors

Don't forward chain


emails

20

Professionalism in Emailing

Professionalism

Not too informal


No profanity
Never convey anger

Always read your emails


before sending

Dont discuss confidential


information

Think before you send!

21

Companies are Monitoring

Businesses today are


monitoring

Dont use your work email


to write anything
derogatory

Social Media

Is monitored
Beware what you post

22

Online Phishing Scams

Fishing for confidential


information
Receive an e-mail which
appears to originate from a
financial institution
Describes an urgent reason
you must "verify" or "re-submit

Consumer may be asked to


provide Social Security
numbers, account numbers,
passwords or other information

When the consumer provides


the information, those
perpetrating the fraud can
begin to access consumer
accounts or assume the
person's identity.

23

Protect Yourself from Phishing

Dont reply to emails that ask for


personal or financial information

Never call company phone


numbers listed in an email.

Never click links within emails


that ask for personal or financial
information

Dont email personal or financial


information

Use anti-virus and anti-spyware


software, a firewall, and spam
filters.

Avoid cutting and pasting links


from an email message into a
new browser window

24

Phishing

Here is an
example of a
Phishing Scam

25

Fraudulent Emails

Subject lines that:

Look important
Show concern

Examples:

Message Alert
Unauthorized Log-In
Access Denied
Email Verification
Required

26

Questions

Questions or Comments?

[email protected]

27

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