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Managing Filipiniana Collections

The document discusses managing Filipiniana collections in libraries to promote readership. It defines Filipiniana collections as materials about the Philippines produced in or outside the country. It describes the functions of Filipiniana collections as planning, organizing, staffing, and budgeting. It also outlines activities for organizing collections such as collection management, acquisitions, cataloguing, and reference services.

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292 views36 pages

Managing Filipiniana Collections

The document discusses managing Filipiniana collections in libraries to promote readership. It defines Filipiniana collections as materials about the Philippines produced in or outside the country. It describes the functions of Filipiniana collections as planning, organizing, staffing, and budgeting. It also outlines activities for organizing collections such as collection management, acquisitions, cataloguing, and reference services.

Uploaded by

PerfectoCabalquinto
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPT, PDF, TXT or read online on Scribd
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MANAGING FILIPINIANA COLLECTIONS

TO PROMOTE READERSHIP

DEFINITION OF FILIPINIANA COLLECTIONS


FUNCTIONS OF FILIPINIANA COLLECTIONS
ACTIVITIES IN ORGANIZING
FILIPINIANA COLLECTIONS
TYPES OF BUDGETING IN
FILIPINIANA COLLECTIONS

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MANAGING FILIPINIANA COLLECTIONS


TO PROMOTE READERSHIP
FILIPINIANA COLLECTIONS
- book

and non-book materials about


the Philippines, whole or in part, produced
in or outside the Philippines, by Filipinos or
non-Filipinos, in any of the Philippine
languages or dialects or in a foreign
language.
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MANAGING FILIPINIANA COLLECTIONS


TO PROMOTE READERSHIP

FUNCTIONS OF FILIPINIANA
COLLECTIONS
PLANNING
ORGANIZING
STAFFING
BUDGETING
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MANAGING FILIPINIANA COLLECTIONS


TO PROMOTE READERSHIP

PLANNING
- a process which begins with
objectives, and defines strategies,
policies and detailed plans to achieve
them.

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MANAGING FILIPINIANA COLLECTIONS


TO PROMOTE READERSHIP

ORGANIZING
- establishing an intentional
structure of roles for people to fill in
an organization

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MANAGING FILIPINIANA COLLECTIONS


TO PROMOTE READERSHIP

STAFFING
- the process of filling the
positions in the organization structure
with competent people.

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MANAGING FILIPINIANA COLLECTIONS


TO PROMOTE READERSHIP

BUDGETING

- a statement of plans and expected


results expressed in numerical terms for a
particular program.

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MANAGING FILIPINIANA COLLECTIONS


TO PROMOTE READERSHIP
Planning is both behavior and a process. It is the process of
moving an organization from where it is to where it wants to be in a
given period of time.
Objectives are specific results that one wishes to achieve.
Goals - A specific result to be achieved: the end result of plan.
Mission- a statement that identifies what library an organization is
operating in the clientele it serves and the reasons for its existence.
Policies- the general statement s or understanding that guides
thinking in decision-making.
Strategies- determine the purpose or mission to make action and
allocation of resources necessary to achieve these goals
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MANAGING FILIPINIANA COLLECTIONS


TO PROMOTE READERSHIP

ACTIVITIES IN ORGANIZING
Collection Management

Reference Services

Acquisitions

Library Instruction

Cataloguing

Special Collections

Circulation
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MANAGING FILIPINIANA COLLECTIONS


TO PROMOTE READERSHIP

COLLECTION MANAGEMENT
-involves evaluation and selection of
materials to be added in the library.

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10

MANAGING FILIPINIANA COLLECTIONS


TO PROMOTE READERSHIP

ACQUISITION
-includes ordering of materials,
monitoring, delivering and approving payments.

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11

MANAGING FILIPINIANA COLLECTIONS


TO PROMOTE READERSHIP

CATALOGUING
-entails recording describing and
indexing Filipiniana holdings

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12

MANAGING FILIPINIANA COLLECTIONS


TO PROMOTE READERSHIP

CIRCULATION
-encompasses activities revolving around
the flow of Filipiniana materials.

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13

MANAGING FILIPINIANA COLLECTIONS


TO PROMOTE READERSHIP

REFERENCE SERVICES
-involves helping users locate, retrieve
and gain access to information in the
filipiniana collections.

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14

MANAGING FILIPINIANA COLLECTIONS


TO PROMOTE READERSHIP

LIBRARY INSTRUCTION
-refers to teaching students how to
use Filipiniana resources and services.

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MANAGING FILIPINIANA COLLECTIONS


TO PROMOTE READERSHIP

SPECIAL COLLECTIONS
- include a variety of materials
bearing in different ways or degrees on
the localitys history.

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MANAGING FILIPINIANA COLLECTIONS


TO PROMOTE READERSHIP

BUDGETING THE FILIPINIANA COLECTIONS


Lump Sum Budget
Formula Budget
Line or or Line-Item Budget
Program Budget
Zero-Based Budget

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MANAGING FILIPINIANA COLLECTIONS


TO PROMOTE READERSHIP

LUMP SUM BUDGET


- allotted sum of money much.
- one takes what is given and does ones
best within the amount.

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MANAGING FILIPINIANA COLLECTIONS


TO PROMOTE READERSHIP

FORMULA BUDGET
-money is allocated according to formula.
- it is usually applied to how and which
library materials are purchased and when.

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MANAGING FILIPINIANA COLLECTIONS


TO PROMOTE READERSHIP

LINE OR LINE-ITEM BUDGET


- the most common budget. Each category
of expenditure is presented by a line. Line can be
salaries, materials, supplies, etc.

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MANAGING FILIPINIANA COLLECTIONS


TO PROMOTE READERSHIP

PROGRAM BUDGET
- concentrates on what library users
receive. Library service is the focus of the
budget.

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MANAGING FILIPINIANA COLLECTIONS


TO PROMOTE READERSHIP

ZERO-BASED BUDGET
- is concerned with what will happen in
the future.
- it is budgeting method thinks about
priority.

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THE ADMINISTRATION OF LOCAL HISTORY


COLLECTIONS IN LIBRARIES

DEFINITION OF LOCAL HISTORY COLLECTIONS


LOCAL HISTORY COLLECTIONS
MASTER INDEX FILES

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THE ADMINISTRATION OF LOCAL HISTORY


COLLECTIONS IN LIBRARIES

LOCAL HISTORY COLLECTION


- book and non-book materials about the
history of a province, city, town, municipality,
barrio, and barangay.
- a part and parcel of the Filipiniana
collection.

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THE ADMINISTRATION OF LOCAL HISTORY


COLLECTIONS IN LIBRARIES
LOCAL HISTORY COLLECTIONS

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Books
Newspapers
Magazines
Pamphlets
Clippings
Other ephemeral items like:
Typescripts
pictures
Films
Slides
Tape recordings
Cassette recordings
Videocassettes
Business and institutional archives
Photographs
And other reproductions.

25

THE ADMINISTRATION OF LOCAL HISTORY


COLLECTIONS IN LIBRARIES
LOCAL HISTORY MASTER INDEX FILE
INDEX- covering persons, places, agencies, institutions, and
events, past and present of a particular locality.
basically derived from articles appearing in local
newspapers.

VERTICAL FILE- pamphlets, clippings, brochures, pictures and


similar ephemeral.

SPECIAL FILE- house file, street file, and building file, showing
some geographically, churches, schools, business establishments.

LOCAL ORGANIZATION FILE- maintain a local organizations


file, file of a community, businessmen civic or service organizations,
parent-teacher and other school associations, community church
groups, etc.
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CORE OF FILIPINIANA AND


LOCAL HISTORY COLLECTIONS
CORE- essential materials.

REASONS FOR RELEGATION


1.
2.
3.
4.
5.
6.

Small number of Filipiniana materials are being printed


Small number of author generate Filipiniana materials
Few number of publishers involves
No agencies, public or private published Filipinana materials
Limited in market
Librarians and Administrators have limited understanding of
the nature and importance of Filipina materials
7. Inclusion of Filipiniana materials to meet the increasing
demand of users.

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CORE OF FILIPINIANA AND


LOCAL HISTORY COLLECTIONS

CATEGORIES OF FILIPINIANA MATERIALS IN THE CORE COLLECTION

1. Subject Collections
Humanities
Social Sciences
Science
2. General materials
3. Reference materials
4. Special collections

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CORE OF FILIPINIANA AND


LOCAL HISTORY COLLECTIONS

CATEGORIES OF LOCAL HISTORY MATERIALS IN THE CORE COLLECTION

1.
2.
3.
4.
5.
6.
7.
8.
9.

Bibliographies
Local History
Maps
Newspaper Clippings
Magazines Clippings
Oral History (audiotapes/memoirs)
Photographs
Speeches
Vernacular materials

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