Welcome You all

for
the presentation
on
e-bid submission
in the tender system of
Urban Local Bodies
in Haryana


Salient Features of e-Procurement
Tender notices are up-loaded and available
on web-site.
Firms to get registered at portal free of
cost.
Bidders/Indenters to obtain Digital
Signature Certificates (DSC) from any
certified agency .
The tender offers are submitted on-line.
Tenders are opened on-line.
All accompanying documents are scanned
and submitted on-line after certification by
digital signature.
Advantages of e-Procurement
All the documents pertaining to work
will be available on portal for ready
reference to contractors.
Wide publicity of Works, because the
moment the work is uploaded, it
becomes Global.
No chances of biasing of officials of
municipality towards any agency.
Maximum participation of agencies.
Due to maximum participation, rates
will be reasonable and compatible.
No need to visit the office.
Less agency flow towards the office,
will reduce the congestion in the
office.
No chances of cutting/tampering of
record.
Transparency in the procurement
process.
No chances of missing data.
No chances in changing the DNIT.
Contractors will not be able to pool
the works.
Applicability
All the tenders estimated Rs. 5.00
lacs & above shall be invited only
through e-tendering and it will be
applicable to all the Municipalities of
Haryana State. All the Municipalities
shall ensure that atleast one tender of
any amount even less than Rs. 5.00
lacs on or before 07.12.2013
Training of Staff and
Contractors
Training of staff and contractors of the
municipalities shall be done by
respective Distt. Information Officer of
the District at District Level.
Haryana Government
e-Tendering Information System

http://etenders.hry.nic.in

Home page of Web Site
Modules of e-tendering
Registration
Tender Management
Bid Management
Bid Opening
Bid evaluation
Award of contact
Government e-Procurement (GeP) Solution NIC 11
Procurement Functionalities
Tender Bidding Bid Opening & Evaluation
Tender Creation
Tender Uploading
Tender Publishing
Corrigendum
* Bidder Process
Tender Search
Bid Signing, Encryption &
Submission
Tender Document Download
Payment of
Tender Fee/ EMD
Bid Opening &
Decryption
Technical
Evaluation (Offline)
SOR based Financial
Evaluation (Works
Tender)
Communication &
Publication of Award
Information
Registration
Departmental user
Contractors/bidders
Digital Signature Certificates

Dept User
Created by the administrator
Password sent by mail
Roles are defined as reqd
Tender Creator,Publisher, Bid Opener
& Evaluator
DSC is attached by the user later

Contractor/bidder
Done online by filling up the form
DSC is attached if available/later
Password by mail.

Digital Signature Certificate
Issued by any CA under CCA India.
https://nicca.nic.in
Valid for one or two years
Class II or Class III allows for
encryption & signing
DSCs can be cancelled/blacklisted
DSCs/e-tokens from dealers of
SIFY/NCode/TCS
Tender Management
Tender creation
Tender publishing
Provide clarifications
Corrigendum creation & publications

Tender Creation
Preparation of tender documents
Finalisation of dates
Formation of committees
General information such as
Tender type-open/limited/EOI
Class of contractor:
Validity period
Duration

Tender documents
Forms
Instruction to bidders
Declaration by the bidder
Conditions of the Contract
Technical specs
Drawings
Spl & Addl Terms & Conditions
Spl & addl conditions of the contract
Qualification Criteria
BOQ (item rate % rate tender)
Financial Bid
Proforma for documentary evidence


Tender Committees
BID opening
Technical Evaluation
Financial Evaluation
Tender Committee
All the members involved in
publishing/bid opening should have
DSC

Tender publication
Current tenders with documents
Tender & Processing fees
EMD which may be online/offline &
exemption with proof

Pre bid clarifications
Raise query as defined before the last
date of bid submission
Reply given one-one basis.
Pre bid meeting as applicable.
Summary of queries collected &
replies are furnished which is also
posted in the site for a tender
Corrigendum
Dates of tender
Documents required
Instruction to bidders
Conditions of the contract
Technical Specs
BOQ (Bill of Quantity Rates)
Qualification criteria
Issued as necessary before the Bid
submission start date.



Bid Management for bidders
Tender document downloading
Bid preparation
E-payment
Bid submission
Bid Submission
Bidder must be registered in the site with DSC
Selects the tender he wants after logging in
Tender gets moved to my tender section
Get clarifications as reqd
Bid submission by paying the fees as
online/offline with exemption if possible
Fill up the forms & signs digitally & uploads
The documents are encrypted & stored.
Bidder gets a receipt after submission
Bidder can withdraw online


Payment flow
thro internet
Receipt of bids
Bid information remain encrypted till
the opening of bids.
Cannot be opened by any means
Once submitted, it cannot be
cancelled/modified/taken back
After the bid submission date, no one
can submit his bid

Bid Evaluation
Bid Opening
Technical bid evaluation
Financial bid evaluation

Bid Opening
Opened by designated officials
Bidders need not be present
Each activity is time stamped with
server time
After opening, as per the criteria,
bidders are selected for technical
evaluation. The summary of
proceedings are updated.
Offline bids can also be updated if
received.
Technical BID evaluation
The bids are printed & given for
evaluation manually
After evaluation the
recommendations are updated for
technical bids
The selected bidders are informed
of the financial bid opening dates
Financial bid opening

Financial bid evalution
Bids are printed & given for manual
evaluation
Recommendations are updated
The bidders are informed of the
results
Award of contract
After financial evaluation, the
bidder is selected
The award of the contract is
published in the site
Resources required
A Computer system with PIV
processor or equivalent
Printer
E-token from SIFY/TCS/nCode
UPS
Internet connection
Windows/Linux OS with web browser,
antivirus, & PDF converter

Thanks