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Types of Reports

There are four main formats for writing technical reports: printed, letter, memo, and manuscript. The printed format uses a standardized form, the letter format is short at a few pages, and the memo format is used for internal communication within an organization. The manuscript format can range from a few pages to hundreds and includes an introduction, body, and conclusion structure. Reports also include abstracts, which are short summaries of the full report. Descriptive abstracts tell what the report contains without results, while informative abstracts provide specifics including results and conclusions. A good abstract is concise, uses well-developed paragraphs, and follows the structure and chronology of the full report without adding new information. It allows readers to decide

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399 views

Types of Reports

There are four main formats for writing technical reports: printed, letter, memo, and manuscript. The printed format uses a standardized form, the letter format is short at a few pages, and the memo format is used for internal communication within an organization. The manuscript format can range from a few pages to hundreds and includes an introduction, body, and conclusion structure. Reports also include abstracts, which are short summaries of the full report. Descriptive abstracts tell what the report contains without results, while informative abstracts provide specifics including results and conclusions. A good abstract is concise, uses well-developed paragraphs, and follows the structure and chronology of the full report without adding new information. It allows readers to decide

Uploaded by

aruna2707
Copyright
© Attribution Non-Commercial (BY-NC)
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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Types of Reports

Formal Vs Informal

Routine Vs Special report

Oral Vs Written

Information Vs Analytical

Report Formats
There are four types of formats to write technical reports. (1) Printed Format (2) Letter Format (3) Memo Format (4) Manuscript Format

Report Formats
(1) Printed Format :
(1) It is written in the prescribed form by the organization. (2) All one need to do is to fill in the blanks in this printed form. (3) For example, sales reports, tour reports.

(2) Letter Format :


(1) It is a short reports of a few pages. (2) Besides all routine parts of a letter, this type of format includes illustrations, footnotes, references and so on.

Report Formats
(3) Memo Format :
(1) A memo- memorandum format is mainly used for short reports to be communicated within organization. (2) It is used to send from one department to another. (3) It is short version of letter format.

(4) Manuscript Format


(1) A memo- memorandum format is mainly used for short reports to be communicated within organization. (2) The length of such reports can be form few pages of hundred pages. (3) The following is structure of manuscript format.

Characteristics of report

Characteristics of report

Abstract
An abstract is a short descriptive or informative summary of a longer report. It is written after the report is completed, although it is intended to be read first. In a technical report, the abstract appears on a separate page after the table of contents and list of illustrations. In an essay written for a humanities class, it most likely should appear on a separate page, just after the title page and therefore just before the essay itself. Two types
Descriptive abstract Informative abstract

Descriptive abstracts
Tells readers what information the report, article, or paper contains. Include the purpose, methods, and scope of the report, article, or paper. Do not provide results, conclusions, or recommendations. Are always very short, usually under 100 words. Introduce the subject to readers, who must then read the report, article, or paper to find out the author's results, conclusions, or recommendations.

Informational Abstracts
Communicate specific information from the report, article, or paper. Include the purpose, methods, and scope of the report, article, or paper. Provide the report, article, or paper's results, conclusions, and recommendations. Are short -- from a paragraph to a page or two, depending upon the length of the original work being abstracted. Usually informative abstracts are 10% or less of the length of the original piece. Allow readers to decide whether they want to read the report, article, or paper.

Qualities of a Good Abstract


Uses one or more well developed paragraphs: these are unified, coherent, concise, and able to stand alone. Uses an introduction/body/conclusion structure which presents the article, paper, or report's purpose, results, conclusions, and recommendations in that order. Follows strictly the chronology of the article, paper, or report. Provides logical connections (or transitions) between the information. Adds no new information, but simply summarizes the report. Is understandable to a wide audience. Often uses passive verbs to downplay the author and emphasize the information. E.g.: The work is being completed by John= passive. John is completing the work = active.

Abstract Vs Introduction

How to write Abstracts


First re-read your paper/report for an overview. Then read each section and shrink the information in each down to 1-2 sentences; Next read these sentences again to ensure that they cover the major points in your paper; Ensure you have written something for each of the key points outlined above for either the descriptive or informative abstract; Check the word length and further reduce your words if necessary by cutting out unnecessary words or rewriting some of the sentences into a single, more succinct sentence; and Edit for flow and expression

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