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Time Management: Jaipuria Institute of Management, Lucknow

Time is a scarce and irreplaceable resource that cannot be stored, bought, or sold. Most people spend the majority of their time on activities like sleeping, eating, commuting, and leisure rather than productive work. Effective time management requires identifying priorities, reducing interruptions, planning activities, and focusing on important rather than just urgent tasks. The document provides strategies for managing time such as breaking large tasks into smaller ones, avoiding perfectionism, saying no, and focusing on goals and quality work rather than being busy or putting out fires.

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Rahul Verma
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39 views

Time Management: Jaipuria Institute of Management, Lucknow

Time is a scarce and irreplaceable resource that cannot be stored, bought, or sold. Most people spend the majority of their time on activities like sleeping, eating, commuting, and leisure rather than productive work. Effective time management requires identifying priorities, reducing interruptions, planning activities, and focusing on important rather than just urgent tasks. The document provides strategies for managing time such as breaking large tasks into smaller ones, avoiding perfectionism, saying no, and focusing on goals and quality work rather than being busy or putting out fires.

Uploaded by

Rahul Verma
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPT, PDF, TXT or read online on Scribd
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Jaipuria Institute of Management, Lucknow

Time Management

Shirin Gangadharan

Manage Your Time

The bad news is time flies. The good news is youre the pilot . -Michael Althsular

TIME IS A RESOURCE: BUT HOW DIFFERENT?


A unique gift from God
A scarcest resource Most perishable Yet available to beggar and a millionaire EQUALLY

Cant be stored
Cant be bought or sold Cant be replaced It is irretrievable It is inelastic

How Long is the Life ?


Analysis of Activities in 70 Years Life
Activity Time Spent Percentage

( Years)
Sleep Eating Transition Formal Study & Education Rest/Illness 25 4 3 8 6 36 6 4.3 11.4 8.6

of Life

Time Left for Work: 12 Years

Travel/Commuting
Recreation,Hobby

5
7

7.0
10.0

Total

58

83

Parkinsons Law
Work expands to fill the time available for its completion

Time Management
Organize and execute around priorities 3 generations of Time Management:
1.Notes & Checklists, demands placed on our time
and energy 2.Calendar, Appointment books, look ahead to plan activities in future 3. Prioritization, clarifying values, comparing relative worth of activities based on their relationship with those values, specific goals

Executive Time

System Imposed

Discretionary Time

. Self management

Time management is nothing but . SELF MANAGEMENT It requires self discipline and control

Time Management: A Misnomer


It in fact means only SELF MANAGEMENT by 3 major strategies: Identify my interruptions on my discretionary time and a conscious , deliberate effort to reduce the same

I get more results from whatever time is available at my disposal


How can I use time gaps and leisure more productively?

Few Diagnostic Questions


1. Where does my time go? Where ? How? 2. How much time I spend on unproductive work, I.e., without results? 3. What will happen if I dont do a particular activity or which is not done at all?

4. Which activity on my time log can be done by someone else as well; if not better?
5. How much time I waste of others?

6. Am I proceeding towards achievement of life goals in a planned manner/


7. How I, (if at all) enjoy life?

Interruptions
1of 2

Unorganized self, disarray

Cluttered desk
Involvement in trivia

Misinformation
Unrealistic time estimates Telephone calls e-mail

Interruptions
2 of 2

Unproductive meetings Inability to say NO

Unwelcome/Unannounced visitors
Overstaffing Inability / Unwillingness to see foreseeable crisis

Basic Attitudes
1of 2

Planning vs Spontaneity

Plan time, not work


Act for today, think for tomorrow Be organized Important vs Urgent Dont do second unless the first is completed Dont procrastinate Dont be perfectionist

Basic Attitudes
2 of 2

Group similar jobs


Break large, unmanageable jobs
Dont trust memory, commit yourself Reward yourself by achievement Break habits that are unproductive Reward yourself by achievement Utilise time gaps Keep margin for foreseeable crisis Delegate

NEGATIVE AND POSITIVE DELAY

NEGATIVE DELAY Procrastination: Putting off until they are unavoidable Paralysis by planning Perfectionism Boredom The deadline High Fear of Failure Fear of Losing Face

POSITIVE DELAY

Occasionally delay can be positive and useful


When you are tired and angry When you dont have information & skills to do a job properly When there is something more important than the job being delayed

The Pareto Time Principle


20 % of the Results
80 % of the Time Spent 80 % of the Results

The trivial many problems and situations

The Vital Few problems & Situations

20 % of the time spent

Urgent vs Important
Urgent I. Management Not Urgent

II. Quality

III. Deception

IV. Waste

Urgent vs Important
Urgent I. Management
Crises Pressing problems

Not Urgent

II.Quality

Deadline driven projects


Stress , Burnout Always putting out fire

III. Deception

IV. Waste

Urgent vs Important
Urgent I. Management III. Deception Short-term focus Crisis management Reputation- Chameleon See goals and plans as worthless Feel victimized and out-ofcontrol Shallow & Broken relationships Not Urgent

II.Quality

IV. Waste

Urgent vs Important
Urgent I. Management
III. Crises

Not Urgent

II.Quality
IV. Waste

Total Irresponsibility Fired from jobs Dependent on others for basics

Urgent vs Important
Urgent I. Management Not Urgent

II.Quality Vision Perspective Balance Discipline Control& Few crises

Fourth Generation
Principle-centered Conscience-directed Defines your unique mission, including values and long term goals It helps people balance their lives by identifying roles It gives greater context through weekly planning

My Life
Life is mine , Only I can make it or mar it
Other are only resources to be (mis)used Time is life: How I spend determine my life style I want physical and mental health , both. Work never kills- what kills is hurry, worry, tension and monotony in work Best relaxation is being busy in what I like Too little time is a myth, too much time is a bigger myth TODAY is the most important day of life. Act for today and think for tomorrow

The Real Meaning of Time Management


Time management is self management
At the heart of good time management is the shift of focus of concentrating on results, not on being busy

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