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R12 Unaccounted Transactions Sweep Program in AP

The document discusses the Unaccounted Transactions Sweep Program in Oracle Payables which transfers unaccounted transactions from one accounting period to another by re-dating the transactions to the first day of an open period. It provides instructions on running the program, including prerequisites like confirming accounting practices allow re-dating, and reviewing unaccounted transactions using the Period Close Exceptions Report. The program automatically produces an Unaccounted Transactions Sweep Report listing the transactions that were re-dated after completion.

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2K views2 pages

R12 Unaccounted Transactions Sweep Program in AP

The document discusses the Unaccounted Transactions Sweep Program in Oracle Payables which transfers unaccounted transactions from one accounting period to another by re-dating the transactions to the first day of an open period. It provides instructions on running the program, including prerequisites like confirming accounting practices allow re-dating, and reviewing unaccounted transactions using the Period Close Exceptions Report. The program automatically produces an Unaccounted Transactions Sweep Report listing the transactions that were re-dated after completion.

Uploaded by

alf12alf
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We take content rights seriously. If you suspect this is your content, claim it here.
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Unaccounted Transactions Sweep Program [ID 560378.

1]

Applies to:
Oracle Payables - Version: 12.0.0 to 12.0.4 - Release: 12.0 to 12.0 Information in this document applies to any platform. APXTRSWP

Purpose
The purpose of this document is to inform how to run the Unaccounted Transactions Sweep Program. The information presented here is complementary to the Oracle Payables User's Guide Release 12, Part No. B25454-04.

Scope and Application


This bulletin is directed to Oracle Payable users who are trying to use the Unaccounted Transactions Sweep Program.

Unaccounted Transactions Sweep Program Unaccounted Transactions Sweep Program


The Unaccounted Transactions Sweep Program transfers unaccounted transactions from one accounting period to another. The program redates all accounting dates of all unaccounted transactions to the first day of the open period you specify. Because you cannot close a Payables period that has unaccounted transactions in it, if your accounting practices permit it, you might want to use this program to redate transaction accounting dates to another open period. You can then close the accounting period from which Payables moved the invoices and payments. For example, you have invoices for which you cannot resolve holds before the close, and your accounting practices allow you to change invoice distribution GL dates. Submit the program to redate invoice distribution GL dates to the first day of another open period so you can close the current period. When the Unaccounted Transactions Sweep Program completes, Payables automatically produces the Unaccounted Transactions Sweep Report, which lists transactions that were redated. The report displays the same data as the Unaccounted Transactions Report. Please note that in Realese 12 this program cannot be run unless the user has the access to all the operating units for the Ledger which was not required in 11i. (See Note 729104.1 for more details)

Prerequisites
(Recommended) Confirm that your accounting practices permit you to redate accounting dates of transactions. The period to sweep to is open. (See: Controlling the Status of Payables Periods) The transaction is not accounted. (Recommended) Submit the Period Close Exceptions Report. Review, for each organization, the Unaccounted Invoices and Unaccounted Payments sections of the report to review the transactions that the program will sweep to the next period. See: Period Close Exceptions Report, page 9-103.

Note: The Payables User Guide incorrectly states that transactions accounted with errors can NOT be swept. Transactions accounted with errors CAN be swept, and documentation Bug 8681148 has been logged to have the documentation corrected.

To submit the Unaccounted Transactions Sweep Program:


1. In the Control Payables Periods window if you try to close a period that has exceptions then the system enables the Exceptions button. 2. Choose the Exceptions button in the Control Payables Periods window. Payables opens a message window. From the window you can choose the following buttons: Review (This submits the Period Close Exceptions Report.) Sweep

3. Choose the Sweep button. Payables opens the Sweep to Period window. In the Sweep to Period field, Payables provides the next open period. You can accept this default or enter another open period. 4. Choose the Submit button to submit the Unaccounted Transactions Sweep Program. Payables automatically produces the Unaccounted Transactions Sweep report.

Controlling the Status of Payables Periods


You enter and account for transactions in open accounting periods. The period statuses available in Payables are Never Opened, Future, Open, Closed, and Permanently Closed. When you first define a period, Payables assigns a status of Never Opened to the period. Payables does not allow transaction processing in a period that has never been opened. After you change the status to Future or Open you cannot change it back to Never Opened. Your accounts payable periods are separate from your general ledger periods. For example, you can close your Q1 period in Payables before you close your Q1 period in General Ledger.For details on setting up general ledger periods, see: Defining Calendars, Oracle General Ledger User Guide. If you use the Multiple Reporting Currencies feature, read the Multiple Reporting Currencies in Oracle Applications manual for information on changing a period status when you use Multiple Reporting Currencies.

Period Close Exceptions Report


Submit this report to review a complete list of exceptions that are preventing you from closing a Payables accounting period. This report lists, for each organization within the set of books, the following exceptions: Outstanding Payment Batches Accounting Entries not Transferred to General Ledger Future Dated Payments Requiring Maturity Event and Accounting Unaccounted Invoices Unaccounted Payments

References
NOTE:290330.1 - The Unaccounted Transaction Report (APXTRSWP) in R11i NOTE:437422.1 - R12 Troubleshooting Period Close in Payables

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