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Sample Employee Absence Form

This document is an uncertified sickness notification form for absences of 1-3 days. It requires employees to provide their name, department, position, dates of absence, reason for absence, and confirmation that the absence was not work-related or due to a previous condition. Employees must sign to declare the information is accurate and understand providing false information could result in disciplinary action. Line managers also sign and the completed form is submitted to human resources. Guidance notes explain the process for reporting absences and requirements for doctor's notes for longer absences. All information on the form is to remain confidential.

Uploaded by

Tamara Glasgow-Cox
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© Attribution Non-Commercial (BY-NC)
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Download as DOC, PDF, TXT or read online on Scribd
995 views

Sample Employee Absence Form

This document is an uncertified sickness notification form for absences of 1-3 days. It requires employees to provide their name, department, position, dates of absence, reason for absence, and confirmation that the absence was not work-related or due to a previous condition. Employees must sign to declare the information is accurate and understand providing false information could result in disciplinary action. Line managers also sign and the completed form is submitted to human resources. Guidance notes explain the process for reporting absences and requirements for doctor's notes for longer absences. All information on the form is to remain confidential.

Uploaded by

Tamara Glasgow-Cox
Copyright
© Attribution Non-Commercial (BY-NC)
Available Formats
Download as DOC, PDF, TXT or read online on Scribd
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UNCERTIFIED SICKNESS NOTIFICATION FORM PRIVATE & CONFIDENTIAL

NOTE: To be completed in the case of uncertified sickness absences from 1-3 days duration Please complete in BLOCK CAPITALS Name Department ________________________________________________________________________ _______________________ Position _____________________________

PERIOD OF SICKNESS Date of First Day of Sickness Absence Date of Last Day of Sickness Absence Date of Return to Work Reason for Absence ___________________________________ ____________________________________ ____________________________________ ____________________________________ ____________________________________ Could your absence have been due to a work-related injury/condition? Has an accident report form been completed? Is the absence related to a previous absence? DECLARATION I declare that I have not worked during the period of sickness stated above and that the information given is factually correct. I understand that to give false or misleading information can result in disciplinary proceedings. Signature of Employee ______________________ ___________________ Print name ________________ Date YES/NO YES/NO YES/NO

______________________________________________________________________________

Signature of Line Manager ______________________Print name ________________ Date _________________ Please see overleaf for Guidance Notes

Guidance Notes for Self Certification The Employee Self Certification form must be completed by all staff for each period of absence including single day absences which are not covered by a doctors certificate. All staff must report any absence on the first day by telephoning their line manager or supervisor. It is not acceptable to leave a message with reception, voice mail, text, email or colleagues. In cases where the manager/supervisor cannot be reached the HR Department can be contacted. THE CONTENTS OF THIS FORM IS STRICTLY CONFIDENTIAL Please submit to Human Resources upon completion

Details of any absence must also be conveyed to the departments designated sickness coordinator prior to the end of each week. Upon the day of return from any absence not covered by a doctors certificate the Employee Self-Certification form must be completed, signed by both the employee and line manager and forwarded to Human Resources within 3 working days the return to work date. If sickness absence exceeds 7 days (including Saturday & Sunday) you must obtain a doctors certificate and send this to Human Resources. The term work-related means that the injury/condition occurred whilst on College premises/business. When completing the Reason for Absence the attached list should be used. Please state, as a minimum, a sickness category. It is the employees choice if they wish to disclose specific reasons. Please make sure you have the employees consent before returning specific reasons. If you have difficulty selecting a category please contact Human Resources for clarification. All staff should have a return to work interview with their Line Manager on the day of return from absence. A form is available for this purpose on the Human Resources website.

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