Getting started with Dynamic Maps v3.

July 2006

Contents
1 2 3 4 INTRODUCTION INSTALLING DYNAMIC MAPS AND THE ANGOLA ATLAS RUNNING DYNAMIC MAPS OVERVIEW OF THE DYNAMIC MAPS INTERFACE 3 3 3 4 5 5 5 6 6 7 7 8 8 9 9 9 11 13 14 14 15 16 17 17 17 18

4.1 TOPICS IN THE ANGOLA ATLAS 4.2 USING THE MAP VIEW 4.2.1 GETTING THE VIEW YOU WANT ZOOM AND PAN 4.2.2 MEASURING DISTANCE AND AREA 4.2.3 FINDING AND IDENTIFYING A FEATURE 4.2.4 SELECTING MAP FEATURES 4.2.5 RELATED INFORMATION MODE 5 MAPPING YOUR OWN DATA

5.1 IMPORTING A USER DATA SET 5.1.1 CONSIDERATIONS ABOUT IMPORTING AN EXCEL WORKSHEET 5.1.2 DELETING A USER DATA SET 5.2 CLASS RENDERING 6 7 8 8.1 8.2 9 9.1 9.2 9.3 9.4 EXPORTING A MAP TO POWERPOINT ADDING RELATED INFORMATION THE SPREADSHEET, TABULAR DATA SETS AND QUERIES THE SPREADSHEET FUNCTIONALITY HOW TO DEFINE A QUERY CHANGING THE APPEARANCE OF MAP LAYERS CHANGING THE APPEARANCE OF POLYGON LAYERS CHANGING THE APPEARANCE OF LINE LAYERS CHANGING THE APPEARANCE OF POINT LAYERS CHANGING THE APPEARANCE OF LABEL LAYERS

Introduction
The aim of this manual is to give a quick overview of the software in order to help the user to get started. The original document, Dynamic Maps v3.1 Manual of Features is much more complete and can be used for trouble shooting.

2 Installing Dynamic Maps and the Angola atlas

There are two steps involved: Installing the software and, importing / connecting to the Angola atlas. Your computer automatically will launch a program called "install.bat" from the CD. When it runs, the system will first check to see if Dynamic Maps software is installed on your computer. If not, the software will be installed. After the install and computer reboot, any applicable Dynamic Maps Service Packs will be applied. Then the Angola atlas on the CD will be copied and imported for use with Dynamic Maps. To save hard disk space the atlas comes with only one 1:100 000 scale topomap namely the topomap for Luanda. To be able to view the topomaps for the rest of the country the topomaps on the DVD has to be copied to the following folder: C:\Angola Abril 2006\Libraries\Folhas_Topo

3 Running Dynamic Maps

Dynamic Maps can be started from your desktop. Start / Programs / Dynamic Atlas or from the icon on

To open it, click on the name of the Angola Atlas and click Open.

4 Overview of the Dynamic Maps Interface

The interface consists of a number of windows that can be opened, closed and resized to meet your needs.

Tips Related Information Topics and User Views

Map View

Map Layers Tabular Data Sets and Queries Spreadsheet

Tips Watch this window for tips on using the system and for any error messages. Topics and Views The atlas topics and any views that you create are listed. These are like the chapters in a printed atlas providing a structured view on the atlas data. To open a Topic, click on its name or in the check box. If there is a hierarchy of topics, click on the + sign to see the topics in that section of the atlas. Map Layers The Map Layers window lists all the topics map layers. By turning a map layer on and off, you can see the various relationships and information in the map view.

Related Information The Related Information window lists the map layers that have related information, and lists the name of the related information object. Clicking on the objects name will launch the object and will make its associated map layer active. Tabular Data Sets and Queries This window lists the tabular data sets and any queries you generate. Clicking on a data set or query will launch it in the spreadsheet and will make its associated map layer active. Spreadsheet The spreadsheet provides the interface between the tabular data and the related map layer and shows the fields and values for the records in a data table or query.

4.1 Topics in the Angola Atlas

The Angola Atlas contains seven main topics namely: Introduction, Geographical Context, Crops, Animals, Food Security, Rural Economy and Own Maps The atlas will open with the Introduction. To open any of the other Topics, click on its name or in the check box. Click on the + sign to see the sub topics in that section of the atlas. See Annex A for a detailed diagram of the Angola atlas.

The last topic, Own Maps, can be used to create your own maps using any op the layers in the atlas such as roads, rivers, municipalities etc. It is also possible to map you own information on Municipalities or provinces. This will be explained further in Paragraph 4. Once you selected a topic the related map will be displayed in the Map View. The map layers in the topic will be listed in the Map Layers window. A layer name can be displayed in one of three colours. Green layers if a layer name is Green, that means it is selectable and it can be made Active and its features can be selected and identified. Only one selectable layer can be active at any one time. An example of a selectable layer is the provinces. Black layers if a layer name is black, that means it is a background layer and it is used as reference only. Examples are roads and rivers. Grey layers if a layer name is grey that means that the map layer is not available at the current map extent and/or location. Clicking on a greyed out layer will force the map view to zoom and/or pan to the extent of that map layer so that it can be seen.

4.2 Using the Map View

4.2.1 Getting the View You Want Zoom and Pan
Move around the map with: Zoom In , Zoom Out Layer , Pan and Zoom Topic Extents . , Zoom to Selected , Zoom to Active

Zoom to Selected will center the view on any selected feature(s) and zoom in to it. Zoom to Active Layer will center the view on the active layer and zoom to its maximum extent. Pan lets you to move the view. Hold down the mouse key while you drag the map view.

4.2.2 Measuring Distance and Area

Use Measure Distance to measure the distance in kilometers or meters along a line you define on the map. Use Measure Area to measure the area of a polygon that you define on the map. The Angola atlas is based on geographic coordinates and therefore the resultant distance or area is only an approximation. The actual calculations are done on a generalized map surface and not on the reference ellipsoid using geodetic distances.

4.2.3 Finding and Identifying a Feature

Use Find to locate a feature on the active layer. You can Search Current View, or Search All. If you choose to Search All, all the features in the active layer will be listed regardless of whether or not theyre in the area of your map view. The Find form gives several options: - Find Feature the found feature will be highlighted. - Zoom to Found the map will zoom in to the found feature. - Select Found the found feature will be selected. You also can select the Search Field from the dropdown list. The Search Field lists all the fields in the map layers attribute file, so there may be a number of attributes that you can choose from to do your search. You can also start typing the name of the feature in the Search For field and the system will try to match the name based on the letters as you type. Use Identify to identify the active layers features. When you are in identify mode, every feature you click on will become highlighted and labeled. Use Tools/Advanced Identify to see all the information about a feature from the map layers attribute table. There are many ways to select features on an active layer.

4.2.4 Selecting Map Features

There are many ways to select features on an active layer. Select by Pointing . Use Select by Pointing to select features on the active layer by clicking on them. You can select multiple features by holding the CTRL key while clicking. Features are also unselected in this manner. Holding the CTRL key and clicking on a selected feature will unselect that feature but leave other features selected. Select All . Use Select All to select all the features on the active layer. Unselect All . Use Unselect All to clear all feature selections on the active layer.

All the other selection features are in the Edit menu: Select by Name: Use Edit / Select by Name to select a feature(s) by choosing its name from the listing of features in the active layer. With Select By Name you can choose to select only those features in the active layer that are visible in the current view, or all features in the active layer. To select multiple features by name, hold the CTRL key while selecting the names from the list. Select by Intersecting: Use Edit / Select by Intersecting to select features on another map layer based on the selected features on your active layer. Select by Rectangle , Select by Circle and Select by Polygon : Use Edit / Select by Rectangle or Select by Circle or Select by Polygon to select all features within or touching a rectangle, circle or polygon that you define on the map.

4.2.5 Related Information Mode

When you are in Related Information Mode, any map feature in the active layer that you click on will become selected and if it has related information, these will become available. An example of a topic in the Angola Atlas that makes use of related information is the Seasonal Calendars Topic that can be found under Crops. In this example the seasonal calendar will be displayed in Microsoft Excel for the municipality that you click on. See Paragraph 7 for a description of how to attach your own documents to features such as municipalities or provinces.

5 Mapping your own data

5.1 Importing a User Data Set
Dynamic Maps lets you to import data as a User Data Set. The data can be in Access (.mdb), Excel (.xls), dBase IV (.dbf), etc. The important thing to know about importing data is that there needs to be a field in the database table that contains values that match (both in value and type) the values in the map layers ID field. You are always importing data sets based on the Active map layer. If the map layer you want to import data for is not active, select it.

How its done: Use Data Set / Import Data Set from the map view menu. Step 1. Set the Database Type and Select Database Select one of the five types available Access, Excel, dBase, Oracle, SQL Server by clicking on the appropriate radio button and clicking Select Database. Step 3. Choose the Link Field Use View Attributes to see the contents of the table/view and the values of the map layers ID field. Right click on the appropriate field and Set the Link Field.

Step 2. Identify the Table or View The Table or View field lists the tables and views in the chosen database. For Excel spreadsheets, the worksheet tabs will be listed. Choose the table/view you want to register.

Step 4. Complete the Import Complete the import process by giving the data set a name and clicking Import.

5.1.1 Considerations About Importing an Excel Worksheet

When importing an Excel worksheet, the system will assume that the first row contains the field headings. You may need to do some formatting work in Excel before you can import the data, such as removing headers that span more than the first row. When matching on a non-numeric field, sometimes a record in Excel will look like it's spelled the same, but in fact there is a blank space before or after the name. If so, the link with the map layer feature won't work. Other things to watch out for that will produce link errors is that sometimes the words are spelled slightly differently, and sometimes there is different capitalization. Because of the greater chance for error with Excel, it is often better to first import the spreadsheet into Access as a table and then import the table into Dynamic Maps.

5.1.2 Deleting a User Data Set

Use Data Set / Delete Data Set to delete any user data set for the active map layer. You can only delete user data sets that you have imported. System data sets can only be removed by using Dynamic Knowledgebase.

5.2 Class Rendering

To create a class rendered map from your data, select Class Rendering from the Spreadsheet toolbar and select the field from the Available Fields list for which classes will be defined. To select the field, highlight it and click the Select Class Field button. The system will produce a default set of parameters that you can accept or change.

The system remembers all your parameters while the class rendered map is available. To permanently save the class rendered map, save it as a view Step 1. Define the Number of Classes to be used Look at the Class Field Statistics showing the minimum, maximum and average values of the data in that field and decide if you want to set a Minimum or Maximum value for your Classification Limits and the Number of Classes to be used. Step 2. Define the break values for each class The class field statistics will also help you determine at what value each class break should occur. You can create maps with between 2 to 10 classes. Step 3. Define the colour for each class Select a colour scheme or to change the rendering properties for any or all of your classes, click on the symbol for the class you want to change and set the colour of the feature, the style, and the outline colour. Step 4. Set the Legend Text for each class Click on the Legend Text field value and type in the new text. Step 5. Save the View To save a new view, use the File / Save View As function and provide a unique name and a description (optional). This view will now be available whenever you launch this atlas.

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6 Exporting a map to PowerPoint

Map Composer lets you create map compositions that can be printed with a printer or integrated with PowerPoint as a slide. Map compositions can have various surround features such as a North arrow, title, legend, graphics, scale bar and text. Step 1. Select the map layers in the topic that you want to be displayed Step 2. . Use File / Compose Map to begin. Select PowerPoint Slide.

Step 3. Once the size and orientation parameters are set, select the various map components that you want to appear on the composition. Each map component is turned on or off by clicking on and off the check mark beside its name. You can also change them in the Map Composer. Step 4. Click OK to launch the Map Composer.

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Step 5. Arrange the components. Clicking on a map component with the left mouse button lets you to change its size and location. Step 6 Change the Title Several components have properties, such as border, text, size and colour that can be defined. A component can be accessed directly by right-clicking on it. Components can be turned on and off using the visible switch on their properties form. Step 7. Select the logo The Logo component provides the opportunity to include your organizations logo on the map composition. Use More to initially add the proper logo and subsequently any additional graphics you may want to add to your Available Logos list. The FAO logo and other relevant logos can be found on the installation CD. Step 8. Select the logo and north arrow Right-click on the North Arrow to choose from several different north arrow styles. Step 9. Click to launch Microsoft PowerPoint and save the presentation.

Step 10. Select Vector in the popup window. In order to be able to edit the map, you must select Vector in the Map Conversion Method options. Then select the Map Output Resolution of Low, Medium or High. If you select Image, the entire map composition will be transformed into a graphic and placed into a PowerPoint slide.

Step 11 (Advanced) Ungroup map To edit the map in PowerPoint, select it and click OK when challenged to convert the object and then Ungroup from the Draw menu. By editing in PowerPoint this way, you have the opportunity for a great deal of visual effects such as animating individual features and exploding them out from the map to highlight them. Because entire map layer features are transferred to PowerPoint, they do often not fit the rectangular boundaries of the map composition and some features may actually lie outside your map composition area on the slide. You may want to select and delete some of these.

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7 Adding Related Information

Use Add Related Information to add documents, web links, pictures, or any other type of information to a selected feature(s). There are three types of related information documents (any digital file); URL (an Internet link); and descriptions. For Documents, the file extension will dictate how your computer treats the file. For example, if its extension is .doc, the computer will try to launch Microsoft Word; if its .pdf it will try to Adobe Acrobat Reader. Step 1: Select the municipality or province to which you want to attach the document. Step 2: Click and browse to the document.

. A copy of the file will be placed in the related information folder in the atlas structure Use Related Info / Update to update the name, description, and/or URL of a related information object. The various map features do not need to be selected to update or delete information objects associated with the active map layer Use Related Info / Delete to delete related information.

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8 The Spreadsheet, Tabular Data Sets and Queries

8.1 The Spreadsheet Functionality

As you select and unselect records in the spreadsheet, the records associated map features become selected and unselected. Likewise, selecting a map feature selects its associated record(s). Selecting a map feature may select multiple records, since a map feature might have several records associated with it in a data set. To select a record, the most straightforward way is to click on the little square to the immediate left of the record where a black arrowhead appears. To select multiple records, hold down the Ctrl key while you click on the record. Use Select All to select all the records and their corresponding map features. to select all unselected records while at the same time unselecting

Use Inverse Selected the selected records. Use Unselect All

to release all the currently selected records

If you want to work with only the selected records use File / Save Selected Records and work with the resulting data set. Move to Selected The Move buttons let you to navigate from one selected record to another. Use these to jump to: the first selected record in the list, the next selected record, the previous selected record, and the last selected record. Use Find to find field values for the records in the spreadsheet.

Use the Find Minimum and Find Maximum to find and select the record in a field that has the lowest or highest value. If more than one record has the same minimum or maximum value, they are all selected. Use Launch Excel to send all the records to Excel. Use File / Excel Selected Records to transfer only selected records.

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to arrange records in ascending or descending order. Select the field Use Sort Records you want to sort and click the Sort button. Any selected records are unselected when sorting. Tip: To sort on multiple fields, transfer the data to Excel and use its Data/Sort function. Use Sum Column and Average Column to get the sum and average value of a field. Select the field and then click the sum or average button. The results are displayed in the status bar at the bottom of the spreadsheet. These functions can only be used on a numeric field. If a field looks numeric values but the math functions are not enabled, then the field (column) is actually an alphanumeric field. Tip: When determining the average value of a field, you may want to delete any inappropriate 0 value fields using a query first, since these will affect the calculation.

8.2 How to Define a Query

Launch query builder

Step 1. Choose the Field Name (column headings) against which the (first) selection criteria will be applied. Step 2. Choose an Operator. If the field is numeric, use equals (=), less than (<), greater than (>) or not equal (<>).

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If text, use equals (=), not equals (<>) or Like. The Like operator chooses records containing the text of the chosen field value. For example, Like Lunda, would choose records with Lunda Norte, Lunda Sul, etc. Step 3. Choose the Compare Method: Use To Field Value to list the values in the field youve chosen. Scroll up and down and select from this list the value point of interest. You are defining a criterion that selects records based on this value; or Use to Another Field to compare against a field other than the one youve chosen. In this case you defining a selection criterion that selects the records based on the relationship between the Field Name values and the values in another field. Use this for example, if you want your query to return all the records in the Field Name field that are equal to records in Another Field. Step 4. Choose the Selection Method: Use AND (Restrict Selection) if this is the first expression you have defined for the query. Use AND also to join two query selection statements in which both conditions must be met. Using multiple AND statements tends to reduce the number of records that will be returned, since selected records must meet each and all of the criteria that you set. Use OR (Expand Selection) to broaden the criteria when there are more than one query statements. When you use OR, you are likely increasing the number of records that the system will return because if either condition is met, the record will be returned. For example, use OR when you want to capture all records that have a field with a value greater than some high value or less than some low value. Set up the first greater than criteria and then the second less than criteria with the OR. With the OR statement, you can set up several criteria sets that can include multiple AND statements with each set started by an OR statement. With each OR statement, the query builder will know when the new set of criteria begins and will return records that meet any of the criteria sets. Step 5. Build Query: Click Add New Selection to put the expression into the criteria statement. Click Remove Last Selection to remove the last criteria in the query statement. Step 6. Provide a name for the query in the Query Name field.

9 Changing the Appearance of Map Layers

Turn a map layer on or off by clicking on it or by clicking in its checkbox. You can change how a map layer looks i.e. its rendering properties except image layers. Different map layers will have different rendering property options, depending on whether the layer is composed of polygons, lines, points, or labels. To change the rendering properties, right-click on the layer name to get the rendering properties form. For value rendered

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9.1 Changing the Appearance of Polygon Layers

By right-clicking on the layer name, you can change: Color: Map features fill color. Polygon Style: A highly transparent fill is useful if you want a solid shade but still want to see features underneath. When you set a transparent fill, it is essentially the same as setting no fill. You are able to see through these polygons to other feature layers. Outline Color: Map features border color. Outline Width and Show Outline: Map features outline width and whether or not the outline appears at all. If the polygon style is set to transparent fill, you cannot turn Show Outline off.

9.2 Changing the Appearance of Line Layers

By right-clicking on the layer name, you can change: Line Style: Solid, dash and others. Line Weight: The features width. Line Color. Windows 98 systems will not display outline widths and line widths greater than 1 and line style types other than solid because of a bug in the operating system.

9.3 Changing the Appearance of Point Layers

By right-clicking on the layer name, you can change: Symbol Type: When you select the True Type marker you can use any font on your system. Some widely available fonts such as Wingdings provide interesting and useful markers. If you choose True type marker, you may need to wait a moment while the font names are loaded. o Font and Symbol: These fields show the list of available letters and icons in the font. o Rotation: The rotation field indicates how much the symbol will be rotated in

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a counterclockwise direction starting from North 0 degrees. The values are in 15degree increments. Size: The size is set in either pixels for the circle, square, triangle and cross markers or in font size points for True type markers. Rotation Field: If the map layer itself contains a field with symbol rotation values, these can be used. This allows each point feature to have a unique rotation for its symbol. If this is specified it will override the value in Rotation.

9.4 Changing the Appearance of Label Layers

By right-clicking on the layer name, you can change: Font Name; Font Color; Font Size Rotation: Labels can rotate counterclockwise in values of 15 intervals from 0 to 345 degrees. Horizontal Alignment: You can orientation / position the feature relative to the label: Left, Right, or Center. Vertical Alignment: You can position the label relative to the feature it represents: Top, Bottom, or Center. The following four fields are used in special cases where the map layer itself has label rendering fields. X Offset Field: Works based in map units. The X-Offset describes the number of map units to the left or right of the feature center that the label will be placed. Y Offset Field: As with the X-Offset, the Y-Offset describes the number of map units above or below the center of the feature that the label will be placed. Rotation Field: The number of degrees rotation for the label counterclockwise. Text Height Field: The text height field describes the size of the text in the label based in map units. When the Text Height field is used the Font Size is ignored.

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Annex A 1. Introduction
2. Geographical Context Administrative Boundaries Climatology Hydrographical Basins Elevation Topographic Maps

Geo climatical Zones Rainfall Temperature Frequency of frost Frequency of floods Frequency of humidity excess

Broken Bridges Road Status Distribution of inaccessible Zones Distribution of mined Zones CNIDAH Suspected Mines Areas Social Context

Population Municipal population Density Ethnic Groups Historical Kingdoms Access to Drinking Water Health Posts & Centres Schools 1 and 2

Access

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Land cover Phyto geographical Zones Natural Resources WWF - Ecoregions Forestry Grazing Areas Lowland Areas Irrigation Schemes

Municipal Soils Main Soils Soils Landform Lithology Agro-ecological Zoning Soils Suitability Crops & Plantations

- Mandioca - Maize - Wheat - Bean - Groundnut - Sweet Potato - Potato - Banana - Citreous - Avocado - Sugar Cane - Pineapple - Cashew - Cotton - Coffee Arabica - Coffee Robusta - Cocoa - Eucalyptus - Grazing Cattle - Meat Cattle - Dairy Cattle

Animals

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During First Season Crops Cultivated Main Crop Cultivated Crop Calendars During Second Season During Lowlands Season Main Crops: - Maize - Cassava - Millet - Sorghum - Wheat - Bean Carioca - Bean Macunde - Rice - Groundnut - Sweet Potato - Potato - Banana - Vegetables Other Crops: - Sesame - Sunflower - Yam - Onion - Pumpkin - Fruit Commercial Crops: - Coffee - Palm - Cotton - Pineapple - Citreous

Fertilisation Cropping Systems Rotation of Crops Crop Yield

3. Crops

Agriculture Practices

Frequency of diseases and/or plagues Area Cultivated per HH Animal Traction Area cultivated per HH using Animal Traction

Storing method of grains Post Harvest Treatment method of grains

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Animals per HH 4. Animals Animals per Province MINADER 2005 Estimates Basic Diet Importance of wild fruit picking 5. Food Security Importance of honey gathering Importance of mushrooms picking Importance of inland fishing Importance of hunting

- Bovine - Caprine - Ovine - Pigs - Horses & Donkeys - Chickens

- Bovine - Caprine & Ovine - Pigs - Chickens - Horses

Productive Sectors 6. Rural Economy Importance of commercial agriculture Markets 7. Own Maps

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